Report to: Development Services Committee Report Date:
SUBJECT: Milliken
Reservoir & Pumping Station Expansion and
Memorandum
of Understanding with City of
PREPARED BY: Simon Hung, Senior Capital Works Engineer, extension 2136
RECOMMENDATION:
- THAT the staff report entitled “Milliken Reservoir & Pumping Station Expansion, Memorandum of Understanding & Kennedy Road Watermain Construction Update” be received;
- AND THAT the principles of an
Agreement with the City of
- AND THAT the Mayor and Clerk be
authorized to execute a Memorandum of Understanding with the City of
- AND THAT the Mayor and Clerk be
authorized to enter into agreements with the City of Toronto and Region of
York based on the principles set out in the Memorandum of Understanding
including agreements for the leasing of the City of Toronto lands for recreational purposes and
other items relating to the implementation of the project; in a form satisfactory to the
Chief Administrative Officer, the Town Solicitor and
Commissioner of Community and Fire Services;
- AND THAT the Mayor and Clerk be authorized to execute the necessary documents to acquire, amend or grant easements required for the construction and operations of municipal services in a form satisfactory to the Chief Administrative Officer and the Town Solicitor;
- AND THAT the temporary closure of
Gorvette Drive and Clayton Drive at Kennedy Road to permit the
construction of the City of Toronto’s Kennedy Road Trunk Watermain as
outlined in this report be endorsed subject to the submission of traffic
management and public communications plans to the satisfaction of the
Director of Engineering;
- AND THAT staff be authorized and directed to do all things necessary to give effect to these resolutions;
- AND THAT Mr.
EXECUTIVE SUMMARY:
The City of Toronto is scheduled to expand the capacity of
the Milliken Reservoir and Pumping Station, starting 2009 and be completed and
operational by April 2012, to service existing and future growth in Toronto,
Region of York and Markham. During the
construction of the project, the existing soccer fields (3 full size and 1
junior) and 1 baseball diamond will be temporary closed for 2-3 years. This report is to seek authorization to
execute a Memorandum of Understanding with The City of Toronto and Region of
York to address issues related to these projects such as amendment of existing
easements, conveyance of new easements, future re-instatement of the existing
soccer fields and baseball diamond, renewal of the lease of
The City of
PURPOSE:
The purpose of this report is to seek Council’s endorsement
of the proposed agreement with the City of
BACKGROUND:
The City of
The land on which the reservoir and pumping station are
located is owned by the City of
A Class Environmental Assessment for the project was initiated in May 2006 and during the EA process, Town staff were involved in extensive negotiations with the City and Region regarding the replacement of the soccer fields to be removed during construction of the reservoir and the sharing of costs for these replacements. A tentative agreement on these issues was reached with the City and Region in the spring of 2007 and subsequently endorsed by Council in June 2007. The principles of this agreement included;
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The Town of
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At the time this agreement was reached, staff had estimated, based on preliminary design information contained in the City’s EA document, that the revenue generated from the conveyance of easements would offset the value of the soccer field upgrades.
DISCUSSION:
Current Project
Status
The design of the project has now been completed and the project has been tendered with a scheduled construction start date for the summer of 2009 and completion by the end of 2011.
Several changes to the conceptual reservoir design included in the EA have been made, most notably, the extent of easements in favour of the City from the Town’s land has been substantially reduced thereby significantly reducing the anticipated revenue available to the Town to offset the cost of the soccer field upgrades by approximately 60%. In addition, the estimated cost of installing lighting for the reservoir fields has increased by more than five times the normal estimated lighting cost of $150,000 due to the need to reinforce the reservoir roof to accommodate heavy lighting installation and maintenance vehicles. The net result of these two factors was a potential cost to the Town of more than $1.0 million to upgrade the soccer fields.
In light of these potential increased costs, staff undertook a review of the requirements for the soccer field upgrades and negotiated a revised agreement with the City and Region for the reinstatement of the soccer fields, subject to approval by Council.
Review of
Illumination requirement for Reservoir Fields
The illumination of the reservoir fields was initially
considered necessary to extend the available hours of play on the relocated
fields in order to compensate for the permanent loss of one full sized field.
However, since 2007 the Town has developed two new full sized fields at
Milliken Mills
Sanitary Sewer
The Waterworks Department has recently initiated a project
to install a sanitary sewer line along the southerly limit of
City of
The current design plans for the reservoir include connections from the expanded Regional pumping station and from the City’s reservoir to drain into the Town’s Milliken sewage pumping station. It is anticipated that the Town will incur increased maintenance costs and operations costs resulting from these connections which were not originally included in the design. However, the increased costs is expected to be minimal because the pumping station is not manned regularly and most of the discharge from the reservoir will be de-chlorinated and discharged into the storm sewer. The City also agreed to limit any discharge into the sanitary sewer to under 30 litres per second. In return, the City will provide an easement to the Town for the construction of the Milliken Mills Sanitary Sewer through the City’s lands at no cost to the Town.
In conjunction with the expansion
of the Milliken Reservoir, the City of
The proposed closures would be in effect for a maximum of 14 continuous calendar days at each intersection. The potential closure of these intersections was originally identified in the Class Environmental Assessment for this project completed in 2007. Council endorsed the EA subject to the submission of final traffic management plans and a public communications plan regarding the impact of the construction on local traffic and staff are recommending the endorsement of the proposed temporary road closures subject to the same conditions.
Revised Agreement
In recognition of the potential benefits to all three parties, Town, Regional and City staff have negotiated terms for a Milliken reservoir agreement and have summarized these terms in a draft Memorandum of Understanding. These revised principles of agreement to be set out in this Memorandum of Understanding (Attachment “C”) include:
· Subject to space and operational
constraints, the City agrees to permit construction of replacement of 2 full
size, irrigated, natural turf soccer fields and 2 junior size, natural turf,
un-irigated practice fields on top of the reservoirs.
· The City agrees to permit the
construction of 1.5 metre high chain link fence around the perimeter of the new
soccer fields at the Town’s cost.
· The City agrees to allow the Town to
negotiate with their contractor for the construction of the Milliken Sanitary
Sewer after the Milliken reservoir contract is awarded subject to compliance
with the Town’s Purchasing By-law.
· The City agrees to include the
grading and drainage of the fields, the installation of an irrigation system
for the 2 full size soccer fields, the installation of the chain link fence,
the placement of 150mm of gravel as a drainage layer, the placement of 250mm of
selected backfill, the placing of 150mm of topsoil and the sodding of the
fields in the City’s reservoir construction contract.
· The Town agrees to reimburse the
City for the cost of installing the chain link fence around the perimeter of
the soccer fields. All other capital
costs are the responsibility of the City.
· The Town will be responsible for all
ongoing operational and maintenance costs related to irrigation systems and
fencing.
· The City agrees to pay for the
grading and drainage of the fields, the placing of 150mm of topsoil and the
sodding of the field.
· The City agrees to include and pay
for the reconstruction of the baseball diamond to a similar quality of the
existing field including the installation of backstop fencing, field illumination,
outfield fencing, warning track, infield, dugouts, benches, placement of 150mm
topsoil and sod.
· The Town agrees to amend existing
easement over Town owned lands as required by the City and
· The Town agrees to amend existing
easements over Town owned lands as required by the City and
connection to the Milliken Mills sewage pumping station at no cost to
the City or
Region.
· The City agrees to provide easements
over City owned lands as required by the Town to construct the
· The City agrees to release a portion
of the existing easement which they no longer required along the southerly
boundary of the City’s lands.
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In
the event that the City or York require permanent easements across any portion
of the Town owned parklands beyond those set out in the Agreement, the Town
agrees to provide these easements to the City or York at a rate equal to 50% of
the current per acre value of the adjacent industrial lands providing that
these easements will not adversely impact on the use of any existing playing
field in the park.
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In
the event that the City or York requires temporary construction easements
across any portion of the Town owned parklands, the Town agrees to provide
these easements to the City or York at a rate of $1000 per acre per month for a
maximum period of 24 months providing that these easements will not adversely
impact on the use of any existing playing field in the park.
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The
Town agrees to allow the City to discharge from the reservoir drains to the
adjacent storm sewer. The Town agrees to waive all fees and financial
contributions associated with these connections.
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The
Town agrees to allow the City to discharge sewage from the Milliken Pumping
Station and Reservoir to the Town’s existing park sewer system and the Milliken
Mills sewage pumping station provided the total peak discharge from these two
sources does not exceed a flow rate of 30l/sec. The Town agrees to waive all
fees and financial contributions associated with these connections.
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The
City agrees, upon completion of the project, to enter into a Lease which will
permit the Town the continued use of the City’s lands for recreational purposes
and parking at no cost.
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The
Town agrees to these commitments and undertakes to expedite the Site Plan
Agreement/Approval, amendment to easements and a building permit.
The Town is continuing to negotiate with the City and Region to clarify several issues and to include commitments on other previously agreed upon items such as the reinstatement of the irrigation system to the 2 full size soccer fields, restoration of the baseball diamond and parklands disturbed during construction. It is anticipated that a final version of the Memorandum of Understanding containing these commitments will be presented to Committee at the June 2nd meeting.
Construction Schedule
The current schedule for
construction of the reservoir expansion project calls for construction to start
in the summer of 2009 and to be completed by end of 2011. The soccer fields and
baseball diamonds will be available for use by the summer of 2012. The
construction of the Kennedy road watermain is anticipated to start by
ENVIRONMENTAL CONSIDERATIONS:
The environmental concerns were
addressed in the approved Milliken Pumping Station and Reservoir Expansion
Class Environmental Assessment by the City of
FINANCIAL
The estimated cost for the perimeter chain
link fence for the soccer fields is approximately $60,000. This cost will be
incurred by the Town near the end of the reservoir construction, likely in the
fourth quarter of 2010.
The Waterworks Department will be seeking budget approval in
2010 to install the Milliken Sanitary Sewer and decommission the existing
pumping station servicing the Milliken Community Centre and High School.
The annual costs of ongoing maintenance and operation of the soccer fields, baseball diamond and associated landscaping will commence upon completion of the fields in 2011. The value of this work is currently being finalized by the Community and Fire Services Commission and will be reported to Council during the 2011 budget process.
BUSINESS UNITS CONSULTED AND AFFECTED:
The Legal and Finance
Departments have reviewed and commented on this report.
RECOMMENDED BY:
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Alan Brown, C.E.T. Director of |
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Jim
Baird, M.C.I.P., R.P.P. Commissioner of Development Services |
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Peter Loukes, P. Eng. Director of Operations |
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Brenda
Librecz Commissioner of Community and Fire Services |
ATTACHMENTS:
Attachment “A” Current Field layout
Attachment “B” Proposed Reservoir and Field Layout
Attachment “C” Draft Memorandum of Agreement
Q:\Development\Engineering\REPORTS\2009\May\Milliken
Mills Reservoir 050509 rev 1.doc