EXCELLENCE THROUGH EFFICIENCY
COUNCIL STEERING COMMITTEE
Canada Room
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Attendance: Mayor Frank Scarpitti Deputy Mayor Jack Heath Regional Councillor Jim Jones Regional Councillor Tony Wong Councillor Joseph Virgilio Councillor Carolina Moretti Councillor Dan Horchik - Chair |
Staff John Livey, Chief Administrative Officer Jim Baird, Commissioner of Development Services Brenda Librecz, Commissioner of Community & Fire Services Andy Taylor, Commissioner of Corporate Services Catherine Biss, Chief Executive Officer, Library Services Jamie Bosomworth, Manager of Strategy and Innovation Janet Carnegie, Dir. of Communication & Community Relations Miriam Comerford, Senior Learning & Organizational Specialist Catherine Conrad, Town Solicitor Barb Cribbett, Town Treasurer Rick Dominico, Manager of Corporate Quality Ingrid Kutter, Town Auditor Sharon Laing, Director, Human Resources Joel Lustig, Director of Financial & Client Services Bill Snowball, Deputy Fire Chief Sara Tam, Manager of Business Planning & Innovation Andrea Tang, Manager of Financial Planning Don Taylor, Acting Director of Strategic Services Mark Visser, Manager of Financial Strategy & Investment Meg West, Manager of Strategic Initiatives Kitty Bavington, Committee Clerk |
The third meeting of Excellence through Efficiency and
Effectiveness (E3) Council Steering Committee convened at
1. ADOPTION
OF MINUTES OF THE E3 COUNCIL STEERING COMMITTEE MEETING HELD ON
MOVED BY: Mayor Frank
Scarpitti
SECONDED BY: Councillor Alex Chiu
That the
minutes of the E3 Council Steering Committee meeting held on
CARRIED
2. CAO INTRODUCTION
John Livey, CAO, reviewed the ongoing actions of the E3 Executive Committee to strategically guide the project and review E3 business cases. Hundreds of ideas have been received and are now being reviewed and organized into a meaningful strategy for the Steering Committee to consider at a work session on September 19.
The objective is to ensure that continuous improvement methodology is part of the regular business plan process. The E3 Intranet site now contains: posting of E3 initiatives; E3 business case template; managers toolkit; and E3 toolkit and articles. In addition, CCC is reviewing all hiring requests and vacancies.
3. E3 ROADMAP
Andy Taylor, Commissioner of Corporate Services, explained the three stages of E3 initiatives:
The Committee and staff agreed that a list of the ideas that are not endorsed by this Committee will be provided to Council, for information and possible further consideration.
The presentation included a review of numerous key initiatives under the following categories, divided by the three stages noted above:
Total projected benefits are estimated at $4,184,000 (Operating Budget – Tax $2,835,000 and Other $1,349,000), although many of the projected impact figures have yet to be determined. Organizational impacts will be presented at the September 19th meeting. In the next steps, the E3 Executive Committee will continue to meet weekly. A presentation will be made to the General Committee on September 29, followed in October by a report in the context of the 2009 Budget and the impact on the 2010 and future Operating Budgets.
The Committee expressed appreciation for revenue generating ideas such as increasing revenue for the Recreation and Culture Guide. The opportunity of having staff searching and applying for grants was also supported. It was noted that obtaining the Residential Condo Sales List to capture additional tax revenues, would be a point of negotiation with developers.
Other items discussed were:
-
saving land purchase costs if the sports complex (and
other projects) are located in
- integrate Council client services with the Contact Centre to avoid duplication
(note: this initiative has already begun, and a demonstration for Councillors and assistants will be arranged)
- efficient methods of communicating with non-English speaking residents
(note: the Language Line and other methods were identified. Committee wants to ensure that all staff, including community centres, are aware of these tools)
- four-day work week, flex hours, and tele-work, where appropriate, may provide better service and improve staff morale, as well as other benefits such as more efficient use of vehicles
- 311 location/direction system would be a long-term, Regional project
4. NEXT MEETING
5. ADJOURNMENT
The E3 Council Steering Committee meeting adjourned at