CANADIAN SPORTS INSTITUTE, ONTARIO (CSIO)

STEERING COMMITTEE

MARKHAM

Friday, January 16, 2009 – 9:30 am

Mayor’s Boardroom

MINUTES

Attendance: Members: Councillor Alex Chiu – Chair Mayor Frank Scarpitti Regional Councillor Jim Jones Councillor Carolina Moretti

Staff: John Livey, CAO Brenda Librecz, Commissioner of Community & Fire Services Andy Taylor, Commissioner of Corporate Services Janice Carroll, Aquatics Coordinator Joel Lustig, Director of Financial and Client Services Colin Service, Manager, Planning & Policy Development Glen Taylor, Manager, Community Centre Operations Fred Rich, Senior Risk & Business Analyst Kitty Bavington, Committee Clerk

The first meeting of the Canadian Sports Institute, Ontario (CSIO) Steering Committee in 2009, convened at 9:30 am with Councillor Alex Chiu as Chair.

1. Draft Staff Report – CSIO and PAN AM Commitments

(General Committee – January 19, 2009)

The Committee reviewed the draft report, to be presented at General Committee on January 19 for a recommendation to Council on January 20, 2009. A submission must be made to the PAN AM Committee by the end of January.

The financial tables outlining preliminary costs and funding information were discussed.

Once the proposal has been placed on the table, the Town will negotiate the capital cost for the facility, as the Province is suggesting $816 sq/ft, whereas the Town considers $437 sq/ft to be more realistic. At the rate of $437, the municipal portion will increase by $5 million, in addition to the $50 million already committed to by the Town.

The Committee had lengthy discussions regarding the capital and operating costs, risks, the three-party operating agreement, Legacy contributions, and venues. It is proposed that the PAN AM Games be invited to use the aquatic centre and field house. Arenas and other venues will be pursued outside of the Games.

With respect to operating revenues and expenses, the preliminary figures were based on an assumed $1 million Town subsidy, in addition to the Legacy Fund, and comparisons were made to the Redcliffe and Talisman projections.

It was agreed that conservative estimates should be presented, and rates of $129-259 per hour for a 10 lane pool were considered reasonable, however the Committee requested that the rates in Etobicoke, and Edmonton’s Commonwealth Pool be researched. Memberships, fitness centres, concessions and naming rights would contribute towards to total revenues. It is anticipated that additional sources of funding may be available, and discussions on the rental rates will continue. It was agreed to rename the chart to ‘Total Revenues’ rather than ‘Rental Revenues’ for clarification.

Staff advised that operating costs are a long-term, ongoing issue, and that the capital cost is the immediate issue.

The recommendations of the draft report and the contents of the Mayor’s letter were refined.

2. New Business

Staff displayed the mock-up of the new information package that will replace the binder previously used.

3. Next Meeting

The next meeting will be at the call of the Chair.

Adjournment

The CSIO Committee meeting adjourned at 11:00 am.