MINUTES
2009
2009-1-19
Meeting No. 2
__________________________________________________________
Attendance
Members
Jeanne Bowman Jaswant Dhanjal Javaid Khan Chuan Li Adam Poon Mitch Reiss Willie Reiss Council
Councillor Alex
Chiu Councillor
Carolina Moretti Councillor Logan
Kanapathi |
Staff
Wendy Lucas, Assistant to Councillor Moretti Joanne Olson,
Special Events Assistant Murat
Parnakoglu, Assistant to
Councillor Kanapathi Cynthia
Taylor-Huff, Assistant to
Councillor Chiu Matt Vetere,
Financial Analyst Bob Walter, Operations Bev Shugg Barbeito, Committee
Clerk Regrets
Samuel Carr May Fung Antonette DiNovo Todd Bailey, Operations (Milne) Rob Hincks, Operations Steve Matunin, Supervisor, Operations Anna Rose,
Corporate Communications |
The second meeting of the 2009 Markham Canada Day Committee convened at
6:00 p.m. with Councillor Carolina Moretti in the Chair.
1. WELCOME
Councillor Carolina Moretti welcomed
new members Chuan Li and Adam Poon to the committee. She also welcomed Dennis
Flaherty, Manager Strategic Communications for the Town of
2. ADOPTION OF THE MINUTES OF THE NOVEMBER 3, 2008 MEETING
THE
That the minutes
of the
CARRIED
3. 2009 BUDGET
The
document entitled Town of
THE
That the
Markham Canada Day 2009 Budget be adopted as distributed.
CARRIED
4. PLANNING FOR
a)
Theme
It was agreed to use the 2008 theme: ”One Family, One
Markham”, One Canada”.
b)
Timelines
Councillor
Moretti’s office will prepare the timelines document and present it for review
at the next meeting.
c)
Preview to
Cynthia
Taylor-Huff reported that she is working with Markville Mall staff to make
arrangements to hold the Preview to Canada Day event at Markville Mall on
Saturday, June 13 from 1 – 2 PM. A variety of entertainment will be on hand to
celebrate. Invitations will be sent to members of Council, local politicians
and the media. Cynthia Taylor-Huff will
enter this event in the schedules of Council members. It was suggested that local
personality Tom Brown (CTV News) be contacted and invited to attend.
Another event
will be held for Town of
d)
Sponsorship
Councillor Carolina Moretti
and Councillor Alex Chiu are working on obtaining sponsorships for the Canada
Day Event 2009.
e)
Advertising/Posters/Invitations
Wendy Lucas will coordinate the plans for advertising,
postcards, invitations, etc. It was suggested that, in recognition of the
Barack Obama inauguration, the Committee invite the Consular General of the
f) Mayor’s
Seniors Luncheon
Cynthia Taylor-Huff will follow
up with Le Parc hotel to confirm it as the location of the Mayors Senior
Luncheon. The menu will offer a main course of vegetable lasagne because it was
enjoyed by many last year; strawberry shortcake is being considered as the
dessert.
g) Transit
Arrangements
Joanne
Olson will coordinate the arrangements, similar to those in previous years.
h) Parade
Antoinette
DiNova, Jaswant Dhanjal and Javaid Khan will work together to coordinate plans
for the 2009 Parade, including whether the Governor General’s Horse Guards
should take part in the parade. It was agreed that the use of entertainment in
the parade will be continued.
i)
Parking
Steve Matunin
will report on this topic at the next meeting. Parking arrangements will be
reviewed to ensure access for children’s performers. Canada Day event
advertising should advise that the public is encouraged to park at Markville
Mall and take free transit provided from there, because pubic parking is not
available at
j)
Food Vendors
May Fung and Samuel
Carr have been assigned to coordinate these plans. New member Adam Poon will
assist and Joanne Olson has considerable information from previous years to
offer.
k) Stage
& Sound
It was agreed to
invite Perry Chan to the next meeting to discuss these arrangements.
l)
Entertainment
Mitch
Reiss reported that Doo Doo the Clown will again be part of the Canada Day 2009
entertainment; he is willing to emcee and provide other entertainment as
required. Mitch Reiss will coordinate the selection of local groups and other
diverse entertainment. Wendy Lucas will contact the Mayor’s Youth Task Force to
have it investigate the possibility of coordinating a Markham Idol contest.
m)
Children’s Activities
Jeanne Bowman
advised that many of the children’s activities have already been reserved at
virtually the same cost as Canada Day 2008 activities. Chuan Li will be working
together with Jeanne Bowman on the Children’s activities.
Councillor
Moretti and Bob Walter will investigate the liability issues, and Joanne Olson
will investigate the additional costs for special insurance, associated with
offering an activity similar to a
n) Fireworks
It will be
necessary to discuss with Perry Chan new possibilities for the fireworks display.
This is the last
year of a three-year contract with the current supplier. The Town of
o)
Signage
Bob Walter
reported that many of the signs used in 2008 are able to be used again. He
would appreciate as much notice as possible for any new signs that are needed.
p) Security
Joanne Olson
reported that the arrangements are under control.
q)
Radio Station Participation
Willie Reiss
will work with Councillor Moretti on this project. Jaswant Dhanjal and Adam
Poon will provide contact information for multicultural groups.
r) Heritage
Grant
Councillor
Moretti will arrange for Council approval so that the committee may apply for a
Federal Government Heritage Grant.
s) Volunteers
This
item will be discussed at the next meeting.
5.
OTHER
BUSINESS
a)
Email list
A
list of committee members and their email addresses will be attached to these
minutes.
6.
DATE FOR
NEXT MEETING
The next meeting
of the Markham Canada Day Committee is scheduled for Monday, February 23, 2009
at 6:00 PM in the York Room at the Markham Civic Centre.
Committee members were asked to email regrets
to either Wendy Lucas or Councillor Moretti if they are unable to attend a
meeting.
7. ADJOURNMENT
The
second meeting of the 2009 Markham Canada Day Committee adjourned at 7:50 PM.