VARLEY MCKAY
ART FOUNDATION OF
TOWN OF
MINUTES
|
Attendance: Members Present: Patrick Carr Mahesh Chokshi Sammy Lee Patty Loveland Stan Neal Elizabeth Plashkes Terrence
Pochmurksi Ernestine Tahedl Councillor Non-Members: Bill Pickering Staff: John Ryerson,
Director Kitty |
Absent: Lana Champion Anna Hudson Edward Mariani Robert McCulloch Beverly Schaeffer |
The meeting
of the Varley-McKay Art Foundation of Markham Board convened at
1.
OPENING REMARKS
The Chair, Howard Back, welcomed Patrick
Carr as the newest member of the Board. Patrick’s appointment is for the
remainder of the term until June, 2009, with potential reappointment at that
time. The Chair noted appreciation for Patrick’s work on the Art Auction.
The Chair
reported that the opening of the Legally Deafblind Exhibit was a great success.
The Honourable David C. Onley, Lieutenant Governor of Ontario, was in
attendance as well as the Minister of Culture. The members were encouraged to
attend future openings and events to demonstrate support for the gallery.
The reception for Katerina
Atanassova was held on March 11, and was well attended. Appreciation was expressed to Beverly Schaeffer
for acquiring a significant gift for Katerina, on behalf of the Board.
A card was received from Nancy Coxford, in appreciation for
the dinner held in her honour recently.
2. ADOPTION OF MINUTES OF THE VARLEY-McKAY
ART FOUNDATION OF
MOVED BY: Drew
Gerard
SECONDED BY: Elizabeth Plashkes
THAT the minutes of
the Varley McKay Foundation of
CARRIED
3. SUB-COMMITTEE
REPORTS
e) Building and
Bill Pickering advised that the project is moving along
quickly, and that Max Stanford has been appointed as Project Manager. The construction
schedule will be arranged for minimal disruption to Gallery events. Mr.
Pickering provided drawings dated
A presentation will be made to the Development Services
Committee on May 12, and it is hoped that an additional Public Meeting will not
be required. A detailed design package and cost report will be due June 12, and
the permits should be in place by September, with a ground-breaking event on
October 12, completion by August, 2010, and the Official Opening in October,
2010.
The Board discussed disruptions from pounding and
vibrations. Parking during construction was also discussed. Howard Back advised
that the Executive Committee will emphasise accessing as much Provincial grant
funds as possible.
The Chair commended Bill Pickering’s efforts on this
project.
MOVED BY:
SECONDED BY: Stan
Neal
THAT the Varley McKay Art Foundation request that the Town review all
sources of funding that may be available through the provincial grants and economic
stimulus programmes of the Federal and Provincial governments.
CARRIED
MOVED BY:
SECONDED BY: Terrence
Pochmurksi
THAT the Town of Markham review the funding
formula of the budget for the addition to the Varley Gallery, with an aim to
clarifying the obligation of the Varley-McKay Art Foundation. Given the
specific amount of provincial grant received by the Town of Markham, i.e.,
$920,000, it is our hope and expectation that the full amount of the provincial
grant be exhausted on the building addition project, and that the remainder
required to complete the project would be drawn from the gift of Mr. Wallace
Joyce, up to a total of $1,560,000, including disbursements expended to date.
Should the total cost of the project exceed $2,480,000, the Varley-McKay Art
Foundation commits to raise up to $100,000 over the period of ten years. In the
event that the total cost of the project is less than $2,480,000 , the
remainder of the gift would reside with the Foundation, allowing the Foundation
to meet its mandates, including the care and expansion of the
CARRIED
b) Art
Acquisition Committee
Ernestine Tahedl
advised that, as a result of the telephone and email canvas of the Board
Members, two pieces of art were purchased.
Stan Neal enquired
on the status of a painting by Roger Garland. John Ryerson will provide an
update.
MOVED BY: Ernestine
Tahedl
SECONDED BY: Stan
Neal
THAT the motion
requested by telephone or email canvas on March 4, 2009, be hereby confirmed
that two watercolours by a student of Fred Varley, Philip Surrey, were
purchased at the Ritchie’s Select Sale on March 12, 2009 for a total of $4,600
plus premium and sales taxes, as follows:
-
-
CARRIED
c) Auction
Committee
Patrick Carr provided an update on the 2009 Auction event, advising
that the composition of the working committee is a great asset. Mr. Carr
identified the members and their contributions.
Mr. Carr reported that the target of 90 to 100 pieces for
the live auction has been exceeded. Silent auction items are still
required. He reviewed the budget and
target fund-raising, sponsorships to date, and the catalogue. Tickets have been
printed, and the Board Members were encouraged to sell as many as they can. The
quality of the printing and publications, all donated by IBM, was noted.
Discussions included the negotiations for reserve bids or
donations by the artists. It was noted that the 10% buyers fee must be highly
promoted and emphasised to the bidders when they receive their auction paddles.
Mr. Carr advised that Canadian
Art is donating 250 magazines for the gift bags, and he requested
suggestions for other gift bag items, such as Home for the Holidays or Theatre brochures.
d) Nominations
Committee
Howard Back provided a list of the Board of Directors’
terms. Patrick Carr and Edward Mariani are appointed on a temporary basis until
the 2009 appointments are made. Lana Champion is not returning. It was
suggested that a youth member would be beneficial.
Councillor Virgilio advised that Council may determine that
appointments to committees cannot exceed the term of the Council, which is
2010, however, the Varley-McKay Art Foundation Board may be different.
e) Development
Committee
The website project will be initiated this year with basic
functions at an initial cost of $7500, and it will grow over several years. The
annual hosting service is $300. Ms. Plashkes outlined the proposal from the web
producers – Dog and Pony Studios – and noted the huge amount of content
available for the site. It is anticipated to be active in approximately three
months, and the importance of keeping the site updated was noted.
MOVED BY:
SECONDED BY: Patty Loveland
THAT the
Foundation move forward with the development of a web presence for the
Foundation and for the Gallery, through the approval of a budget of $7500.00
for the year 2009.
CARRIED
With respect to other projects, Ms. Plashkes advised that Town staff
will be discussing the courtyard project with Elizabeth, John Ryerson, and
Karen and Simon Chadwick. It is important to have something that identifies
this location as an
Ms. Plashkes stated that an initiative is underway to redesign the
Town’s event sign and include the
f) Volunteer Committee
There was no update from the Volunteer Committee.
4. FINANCIAL
REPORT
Drew Gerrard, Treasurer, presented a draft Statement of
Operations and Changes in Fund Balances Year Ending
The Committee reviewed the documents and discussed the
highlights of 2008, the accomplishments, and the 2009 Business Plan. Mr.
Gerrard will provide full statements and the Auditor’s Report at the next
meeting.
MOVED BY: Drew
Gerrard
SECONDED BY: Terrence
Pochmurksi
THAT the Varley McKay Art Foundation of
the draft Statement of
Operations and Changes in Fund Balances, Year Ending December 31, 2009; and the
draft Business Plan, 2009-2011.
CARRIED
5. DIRECTOR’S
REPORT
John
Ryerson, Director, reported on the successful CMA conference that he had
attended recently.
The Director
advised that Kellogg’s Corporation is beginning a promotion of
Mr. Ryerson
reviewed the highlights of a presentation on recession issues, relating to
donation levels, tax benefits, maintaining sponsor relationships, and building
social capital relationships.
The
Director gave a slide presentation on the Automatiste Revolution,
6. NEW
BUSINESS
The AGM is
scheduled for
7. NEXT
MEETING
The next
meeting of the Varley McKay Art Foundation of Markham Board will be held on
8. ADJOURNMENT
The meeting
of the Board of the Varley McKay Art Foundation of