Report to: General Committee Report Date: April 15, 2009

SUBJECT: Varley Art Gallery of Markham Expansion

PREPARED BY: Max Stanford, Project Manager, Asset Management

RECOMMENDATION:

1) THAT the report entitled “Varley Art Gallery of Markham Expansion” be received.

2) AND that Jerome Markson Architects be authorized to proceed with the Varley Art Gallery Expansion detailed design, Site Plan Application and Tendering for the Project.

3) And that Site Plan Approval be delegated to the Director of Planning or her designate.

4) AND that Staff report back to General Committee to present the final design and to award the construction contract for the project.

AND that Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. Purpose 2. Background 3. Discussion 4. Financial

5. Others (HR, Strategic, Affected Units) 6. Attachment(s)

PURPOSE:

The purpose of this report is to advise Council of the progress achieved on the preliminary design, the result of a public meeting held to seek feedback on the preliminary design and to request authorization to direct the Architect to complete the design and proceed to tender.

BACKGROUND:

On December 16, 2008 Council directed Staff to negotiate with a preferred supplier, Jerome Markson, the Architect for the original Varley Gallery construction, for Architectural Services. The selected Architect was authorized to work with Staff to complete a preliminary design and to convene a public meeting to seek feedback regarding preliminary design concepts. Staff were instructed to report these findings to Council prior to proceeding to detailed design.

The Architect was further instructed to research the possibility of having the design for the expansion meet LEED standards.

The cost for the project was estimated at $2.58M, which is funded in large part by donation of $1.56M from Mr. Wallace Joyce to the Varley McKay Art Foundation of Markham.

OPTIONS/ DISCUSSION:

Further to Council’s December 16, 2008 resolution, Staff concluded negotiations with the Architectural firm of Jerome Markson Architects Inc. On February 2, 2009, a Purchase Order was issued to Jerome Markson Architect Inc. to complete the design and contract administration of the Varley Art Gallery Expansion Project. In the interest of expediting the preliminary design, on January 12, 2009 a public meeting was held while these negotiations were ongoing. In the public meeting, the preliminary design concepts developed by Jerome Markson Architects in collaboration with the Gallery Board and the Building Design Committee were presented to the public. The designs and concepts were favourably received with many positive comments.

Design features incorporated into the preliminary design are:

- An addition that is integrated with the design of the existing building

- An addition of 1205 square feet of display area in the gallery.

- An addition of approximately 1100 square feet of second floor office space with an “Open Design” concept to maximize functionality and flexibility.

- A design for the expansion that incorporates a LEED SILVER standard. A Silver Certification cannot be attained due to the design of the existing structure, but all efforts to achieve a Silver Standard are being made in the expansion. Some of the targets being investigated are: Storm Water Management, Green Roof, landscape design, upgrade of glazing, Building Envelopes, and review of CFC use.

- A landscape design that will satisfy the requirements of the Toronto and Region Conservation Authority.

The Landscape Architect Kenneth Hoyle and Staff met with Toronto and Region Conservation Authority several times. Applications and requirements for Development and Interference with Wet lands are being prepared as per these discussions.

Staff is expecting to report back to Council in mid-September with tender results and recommendations for award of contract.

FINANCIAL CONSIDERATIONS AND TEMPLATE:

The total project cost and 2009 budget is $2.58M as detailed in table below. An updated cost estimate indicates that projected costs are within budget.

Expenditures
Construction	$1,850,000
LEED (10% of the construction cost):	$ 185,000
Fees and Internal Costs including Architect and Project Management costs (15% of Construction/LEED)	$ 305,000
Contingency (10% of Construction/LEED)	$ 205,000
Cost balance of Study (2008)	$     40,000
Total Expenditure	$2,585,000
Funding
Wallace Joyce-Varley McKay Art Foundation	$1,491,083
Interest (2008 estimated) –Varley McKay Art Foundation	$    70,000
Town of Markham Infrastructure Grant	$ 923,917
Varley Foundation fundraising	$ 100,000
Total Funding	$2,585,000

Operating costs of $13,000 for heat, light and hydro on a larger building will be offset by earned programme revenue.

BUSINESS UNITS CONSULTED AND AFFECTED:

Planning and Development Service (Heritage)

RECOMMENDED

BY: ________________________ ________________________

Steve Andrews, P.Eng. John Ryerson

Director, Asset Management. Director, Cultural Services.

________________________

Brenda Librecz,

Commissioner, Community

and Fire Services

ATTACHMENTS:

Attachment ‘A’ – Fred Hosman Varley Art Gallery Power Point Presentation

by Jerome Markson Architects.

Q:\Commission Share\Operations and Asset Management\Reports\2009\Asset Management\Varley Art Gallery Report\Committee Report.doc