Report to: General Committee Report Date: May 6, 2009

SUBJECT: 2009-2010 Indoor Soccer Allocation

PREPARED BY: Glen Taylor, Acting Director Recreation Services

Dave Merriman, Facility Coordinator

Carrie Colangelo, Customer Service Representative

RECOMMENDATION:

1) That the report entitled “2009-2010 Indoor Soccer Allocation Report” be received;

2) And that Council approve the revised Indoor Soccer Policy (Appendix A – note changes have been highlighted);

3) And that Council approves the Indoor Soccer Schedule (Appendix B) for the 2009-2010 indoor field season;

4) And that Staff be authorized and directed to do all things necessary to give effect to this resolution.

PURPOSE:

The purpose of this report is to revise the Indoor Soccer Policy and establish the allocation for the 2009-2010 indoor field season.

BACKGROUND:

Every organization has been allocated the hours necessary to run their individual programs for the upcoming soccer season. The entitlement has been formulated based on registration lists of Markham residents provided by each organization.

There are three main organizations using indoor field time for their programs. They are the Markham Soccer Club, Unionville Milliken Soccer Club and the Thornhill Soccer Club. A meeting was held with representatives from the three clubs in March. The Indoor Soccer Policy (Appendix A) was discussed and proposed changes and revisions reviewed. The clubs were asked to submit their registration lists along with requests for indoor field time to run their programs. The lists were audited by staff to confirm residency. The numbers were run through the allocation formulas to produce the hours each program is entitled to for the upcoming season (Appendix B).

There are a finite number of hours available in the two indoor facilities. The requirements of the clubs based on their registration numbers, cannot be fully (100%) met this year. The demand exceeds the supply and there are simply not enough preferred hours to meet the requirements. The allocation of indoor field time is consistent with what the clubs had the previous season and each club will retain the hours they used last year. Where possible indoor field time has been allocated in the community where each program is based. A copy of the schedule has been included (Appendix C).

The revisions to the Indoor Field Policy (highlighted areas) include changes to the cancellation terms and conditions that are intended to reduce the number of hours being returned throughout the indoor season and to assist organizations to better plan their field utilization.

OPTIONS/ DISCUSSION:

Not applicable.

FINANCIAL CONSIDERATIONS AND TEMPLATE: (external link)

None.

HUMAN RESOURCES CONSIDERATIONS

Not applicable.

ALIGNMENT WITH STRATEGIC PRIORITIES:

Not applicable.

BUSINESS UNITS CONSULTED AND AFFECTED:

Not applicable.

RECOMMENDED

BY: ________________________ ________________________

Brenda Librecz Glen Taylor,

Commissioner of Community Acting Director of Recreation

And Fire Services Services

ATTACHMENTS:

Appendix A - Indoor Field Policy

Appendix B – 2009-2010 Indoor Field Allocation Formulas

Appendix C – 2009-2010 Indoor Field Schedule

Q:\Recreation\POLICIES\POL002\2009 Indoorfield.doc