1.0                          Ice Allocation

The Town of Markham Recreation Services Department is responsible for the fair and equitable distribution and allocation of ice time.  The ice allocation process is completed annually to meet the ice requirements for all Town based programs based on resident participant and                 registration.

 

1.1           Staff will endeavour to complete the ice allocation process and report submitted to Council by May 15 each year with final confirmation to be done by June 15th each year.

 

1.2           Allocated ice time for recognized Minor Sports Groups will be booked under individual contracts at the appropriate rates.

 

1.3           Allocated ice times must be used solely by the user group identified on the contract and by the designated category of play, i.e.; Minor, Adult, etc.  Time must not be allocated as minor and used otherwise.

 

1.4           Non-affiliated minor and/or adult teams must book the ice times through the Town of Markham.

 

1.5           Transfer or Sublet Prohibited

                No person, organization, association or minor sports groups shall transfer, sublet or permit to be transferred or sublet, any ice allocation, or part thereof, for value or otherwise.  If any person, organization association or minor sports group transfers or sublets any ice allocation or any part thereof, or permits such transfer or sublet, their facility rental contract shall be terminated without notice and the Town shall refund the permit fee on a prorated basis.

 

1.6           The facility rental contract is not effective unless and until the permit fee has been paid in full or post-dated cheques have been received.

 

1.7           The seasonal period covered by ice allocation is either:

                i) First business day following Labour Day in September to April 15th the following year

or

                ii) First business day following Thanksgiving Day in October to April 15th the following year.  Individual organizations, groups and associations must submit their choice of contract terms with their registration lists and overall ice allocation requirements each year.

               

1.8           All ice contracted by organizations during the allocation period is the financial responsibility of the user and that no ice times shall be returned to the Town, except as indicated by the Tournaments and Competitive games section of this policy.

 

1.9           Up to 10% of normal ice allotment determined under this policy may be designated to weekend mornings or mid-to-late evenings.

 

1.10         Ice allocated for recognized minor sports groups used by this policy must be contracted with various associations for those periods (Section 1.7) specified in their May 15 allotment.  Contracts must include:

                                a)     Tryout ice

                                b)    Test days, special events

                                c)     Tournaments, competitions

                                d)    Regular season schedules to the conclusion of playoffs for individual teams

                                                               

 

1.11         All ice contracted and invoiced at the Minor Group rate must be used by at least one team consisting of Town of Markham residents.

 

1.12         The Ice Allocation Policy and process will be reviewed annually and if warranted, any recommendation for adjustments in the policy be submitted by May 15 to Council for consideration.

 

1.13         Requests for ice time received by a new association (one that is not established in a Markham facility), will be presented in a report/recommendation to Council for consideration.  Existing leagues and associations are not permitted to expand without Recreation Services and/or Council approval.  Any requests to initiate a new organization/program must be submitted to the Town in writing for approval eighteen (18) months in advance of any ice being approved for allocation.

 

1.14         The Town of Markham Recreation Services Department will endeavour to meet the following percentages for allocation of ice time each year:

                                                Minor Groups                                       65%

                                                Resident/Adult Leagues                     20%

                                                Commercial                                              3%

                                                Junior A Hockey                                    2%

                                                Recreational Public Skate                     5%

                                                Recreational Programs                          5%

 

                Note: These percentages are based on the total ice available at all Town of Markham facilities and do Not necessarily apply to each individual facility.  Also any future facilities expansion or addition will require examination of this % formula.

 

1.15         Prime Time Ice

                The allocation process for the Town of Markham covers the fair and equitable distribution of prime ice time only.  Prime ice time is designated as follows:

 

                                                Weekdays Monday to Friday (Inclusive)        4:00pm to 11:00pm

                                                Weekends (Saturday and Sunday)                   7:00am to 11:00pm

 

1.16         After entitlements have been met any additional ice will be offered to user groups at the Resident Rate.

 

2.0          Cancellations

                The Town of Markham has the right to control all ice distribution and use at Town owned facilities for the duration of the ice contract.  The Town has a responsibility to manage the negative impact that returned ice has on the Town and user groups.  In order to control this the Town will apply the following policy regarding unused, returned, amended and cancelled ice.

 

2.1           There will be no cancellations accepted for September ice.

 

2.2           There will be no cancellations accepted for October 31, Halloween.

 

2.3           After a contract is signed, single or occasional ice use cancellations will be permitted only if initiated by the contract holder and under the following conditions:

 

                i)  10 Business days written notice is provided to the facility CSR Customer Service Representative.
ii) Payment of a $25. cancellation fee per facility per hour affected by the cancellation request.

               

                The Town will endeavour to find a buyer for the returned ice, should one not be found the contract holder is responsible to pay the full cost for all unsold hours.

2.4           Cancellation requests will not be accepted for Christmas and March Break.  All user groups must identify these dates as black-out dates in their contract requests should they not intend to use their   allocated ice times during those periods.  This must be done with their initial submission.

 

2.5           Black Out Dates/Statutory Holidays

                Dates when ice times will not be allocated due to Statutory Holidays, tournaments, special events, etc. will be confirmed each year during the allocation process.

 

3.0                          Formulas

                The following ice allocation formulas are used to calculate entitlement.  (A team is comprised of 16 players.)

    

Rep Hockey                                                           Game (per week)                  Practice (per week)

Minor Novice/Novice                                             70 minutes                                              60 minutes

Minor Atom/Atom                                                 75 minutes                                              60 minutes

Minor Pee Wee/Pee Wee                                        100 minutes                                            60 minutes

Minor Bantam/Bantam                                           110 minutes                                            60 minutes

Minor Midget/Midget                                            120 minutes                                            60 minutes

Juvenile   120 minutes                                            60 minutes

Development                                                          120 minutes per week per level (i.e. A, AA, AAA)

 

                Hockey – House League                                      Game (per week)                  Practice (per week)

Minor Novice to Pee Wee                                      30 minutes                                              30 minutes

Bantam                                                                    37-1/2 minutes                                        30 minutes

Minor Midget to Juvenile                                       45 minutes                                              30 minutes

Hockey Development/Select Programs  1/2 hour per division per week (House League divisions only)

 

                Ringette – Rep.                                                     Game (per week)                  Practice (per week)

                All Divisions                                                           90 minutes                                              60 minutes

 

Ringette – House League                                    Game (per week)                  Practice (per week)

All Divisions                                                           30 minutes                                              30 minutes

                Development                                                          60 minutes per week

 

                Speed Skating

                Participants (16 individuals)                                   60 minutes per week.

               

                Figure Skating

Pre School                                                               3 minutes/skater

CanSkate                                                                 2 minutes/skater

Primary Test Skater                                                8 minutes/skater

Intermediate Test Skater                                         14 minutes/skater

Senior Test Skater                                                   25 minutes/skater

Singles Competitive                                                18 minutes/skater

Pairs Competitive                                                   72 minutes/skater

Dance Competitive                                                 72 minutes/skater

Synchro Competitive                                              5 hours/week/team

CanSyncroSkate                                                      2 hours/week/team

CanPowerSkate                                                       2.5 minutes/skater

Adult                                                                       3 minutes/skater

 

                Men’s Recreational Hockey Leagues                                37-1/2 min/team

 

3.1           All hours allocated are fifty (50) minutes in duration which allows for the ten (10) minutes flood.

4.0          Ice Rental Procedures

 

4.1           Minor Sports Groups

                Those recognized groups operated by volunteers for organized activities for youngsters; i.e. Minor Hockey Associations, Figure Skating Clubs, Ringette Associations, Speed Skating Clubs, etc. who are  residents of the Town of Markham.  Only Markham residents are considered in the ice allocation process and policy.

 

4.2           Minor use group rates shall apply only to ice between the designated seasonal periods (Section 1.7) of each season, applicable only to hours booked by recognized representatives of the Association  and invoiced directly to that Association.

 

4.3           Residents

                Those persons who pay residential taxes to the Corporation of the Town of Markham.  Resident groups must consist of a minimum 75% of such residents or is a non-profit, or charitable organization, or recognized community service group (CSG) wishing to raise funds for the         benefit of the community.

 

4.4           The 75% residency rule does not apply to Minor Use Groups.

 

4.5           Commercial

                Those persons, groups, associations, corporations, etc., who do not meet the criteria established

                for Resident or Minor use.

 

5.0           General Ice Management

               

5.1           In order to maintain efficient operations and to effectively schedule ice resurfacing, dressing room Designations, etc. we require user groups to provide staff at the facilities where they use ice, copies of their schedules for games and practices.  These should be submitted as early as possible and prior to the start of the ice contract.

 

5.2           The safe, functional condition of the ice is the sole responsibility of the Facility Operators at each   Town of Markham arena.  As such, the Facility Operators will determine if or when an activity can        proceed to us the ice without a flood.  Regardless of circumstance no ice pad will be used longer than          two hours before a resurfacing takes place.

 

5.3           The Town of Markham reserves the right to modify resurfacing to maintain schedules.

 

5.4           Curfews

                The Town reserves the right to curfew any games, including tournament and playoff games, practices etc. in order to maintain schedules.

 

6.0          Tournaments

 

6.1           Requests for tournaments or special events must be included with the registration lists and special events requests submitted to the ice allocation committee each year not later than May 15.

 

6.2           Minor Groups will pay the prime time rates for all ice time used for the event, except on Statutory Holidays where there will be an additional $45.00/hour charge to cover staffing.

 

6.3           All hockey tournaments or skating events NOT recognized under the Minor Group or Resident clause will be charged the Commercial Rate.

 

6.4           Contracts must be signed and returned along with the deposit, no later than thirty (30) days              prior to the event.

 

6.5           In the event of cancellations, the lessee shall pay 50% of the returned ice cost if cancelled less than sixty (60) days prior to the event unless the ice is re-rented.  A $25 per hour, per facility cancellation fee will be charged to all groups if the Town is not successful in renting the returned ice.

 

6.6           During the ice allocation term of September 1 to April 30 the Town will only approve tournament requests submitted by a recognized sanctioned community sports organization or association.  Requests submitted by individuals will not be approved.

 

7.0          Rental Rates

                Ice rental rates are approved each year by Town of Markham Council.  The following rates are in      effect September 1, 2009.  All rates listed do not include GST.

 

ARENAS - Ice Rates 2009

 

 

Minor Groups / School - Prime

$149.00

per hour

Minor Groups / School - Non-Prime

$102.50

per hour

Resident - Prime

$190.00

per hour

Resident - Non -Prime

$138.00

per hour

Commercial

$246.00

per hour

Adult Non Prime (after 11:00 p.m.)

$156.50

per hour

Junior A

$206.50

per hour

 

8.0          Competitive Ice Use – Non Prime

 

8.1           Games or organized activities, or qualified individuals practising for Dominion Championships or recognized international competitions where an individual is representing the Town or a recognized association or club within the Town.

 

9.0          Schools Use of Ice

 

9.1           Elementary School

                Subject to minor group rates between the hours of 9:00 a.m. and 4:00 p.m. Monday to Friday (inclusive) when booked during the same week used and if for recreational purposes.  Any other hours used or reserved are subject to Resident Rates.

 

9.2           On ice supervision must be provided by the school and follow the approved (ORFA Public Skating uidelines) ratios:

                1 adult per 1 to 59 skaters

                2 adults per 60 to 119 skaters

                3 adults per 120 to 170 skaters

 

9.3           The number of time slots allotted to any particular school will be limited by the demand for daytime ice.

 

 

9.4           High Schools

                If located in the Town of Markham, all users are subject to the Resident rate, if for recreational purposes.  If located outside of the Town of Markham, all users are subject to the Commercial Rate.

 

10.0        Competitors

                Those Town of Markham residents who qualify for Canadian or International Events are entitled to a maximum of 3 hours free use for practice and up to 5 hours additional ice at 50% of non-prime Minor use rate providing ice is available without jeopardy to existing contracts. This does not apply to ice that was allocated to the Association during the Ice Allocation process that year.

 

11.0        Seasonal Ice Time – April 16 to August 31

                All ice time from April 16-August 31 each year will be charged at the Resident (Prime or Non-Prime) or Minor Group (Prime or Non-Prime) depending on the status of the group/individual.

 

12.0        Payment Procedures:

 

12.1         Minor Sports Groups, Adult  Recreational Leagues, etc.

                a) Deposit cheque in the amount equalling the first month’s rental dated at time of signing

                b) Post-dated cheques for each month as outlined in contract

                OR

                c) Payment in advance for full value of contract

 

12.2         Tournaments

                a) 50% of total payment required at time of signing  (See Section 6.4)

                b) Remaining 50% due on tournament start date

                OR

                c) Payment in advance for full value of contract

 

12.3         Residents, Community Groups, Schools, Competitive - Ice and Dry Pad Rentals

                Upon confirmation of ice time, a contract will be drafted and at the time of signing, the

                following must be provided:

                a) Deposit cheque in the amount equalling the last four weeks rental dated at time of signing

                b) Post-dated cheques for each month as outlined in contract

                OR

                c) Payment in advance for full value of contract

 

12.4         Over the counter rentals - Ice and Dry Pad Rentals

                a) Full payment must be received prior to ice usage.

                b) Payment must be made to the respective administration office during normal hours.

                c) Maintenance staff are not permitted to accept payment.