Report to: General Committee                                                        Report Date: April 27, 2009

 

 

SUBJECT:                          Award of Tender 041-T-09 and Quote 103-Q-09 Henderson Avenue Watermain Replacement from Steeles Avenue East to Dalmeny Road

PREPARED BY:               Prathapan Kumar, Ext. 2989

                                            Patti Malone, Ext. 2239

 

RECOMMENDATION:

1)      THAT the report entitled “Award of Tender 041-T-09 and Quote 103-Q-09 Henderson Avenue Watermain Replacement from Steeles Avenue East to Dalmeny Road” be received;

 

2)      AND THAT the contract for 041-T-09 Henderson Avenue Watermain Replacement from Steeles Avenue East to Dalmeny Road be awarded to the lowest priced bidder, Lancorp Construction Co. Ltd in the amount of $758,498.25 exclusive of GST;

 

3)      AND THAT a separate purchase order in the amount of $75,850.00 exclusive of GST be issued for contingency to cover any additional fees and that the Director of Asset Management be authorized to approve expenditure of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy;

 

4)      AND THAT the contract for 103-Q-09 Consulting Engineering Services Related to Contract Administration and Construction Inspection be awarded to highest ranking and lowest priced bidder, Chisholm Fleming and Associates in the amount of $57,500.00 exclusive of GST,

 

5)      AND THAT a contingency amount of $8,625.00 exclusive of GST be established to cover any additional contract administration and construction inspection fees and that the Director of Asset Management be authorized to approve expenditure of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy;

 

6)      AND THAT staff be authorized to retain a qualified geotechnical consulting firm in accordance with the Town’s purchasing bylaw to provide geotechnical and materials testing services during construction for an upset limit of $7,000.00 exclusive of GST;

 

7)      AND THAT the award be funded from the 2009 Waterworks Department Capital Project 053-6150-9276-005 Watermain Construction/Replacement in the amount of $828,000 and from the 2008 Waterworks Department Capital Project 053-6150-8435-005 2008 Watermain Construction/Replacement in the amount of $79,473.25;

 

8)      AND THAT Staff be authorized and directed to do all things necessary to give effect to this resolution.

 

EXECUTIVE SUMMARY:

Not Applicable

 

 

1. Purpose   2. Background   3. Discussion   4. Financial  

PURPOSE:

The purpose of this report is to obtain Council approval to award the construction tender 041-T-09, Henderson Avenue Watermain Replacement from Steeles Avenue East to Dalmeny Road and quote 103-Q-09 for Consulting Engineering Services Related to Contract Administration and Construction Inspection.

 

BACKGROUND:

The Town is proposing to replace the existing aging municipal watermain on Henderson Avenue from Steeles Avenue to Dalmeny Road with a new 300mm diameter PVC watermain.  The project is part of Waterworks Department’s on-going Watermain Improvement Program to systematically replace and upgrade deficient watermain to improve supply capacity and reliability.  The existing watermain situated along these areas is one of the older watermain in the Town of Markham.  Replacement of this watermain is required in order to reduce disruption of services to the area businesses and residents. 

 

Construction Tender:

Bid Information:

Advertised

ETN

Bids closed on

March 25, 2009

Number picking up bid documents

17

Number responding to bid

11

 

Detailed Pricing Information:

Company

Prices (excluding GST)

Lancorp Construction Co. Ltd.

$758,498.25  

Moretti Excavating Ltd.

$816,720.00

Turbo Contracting Ltd.

$819,340.00

Calder Hill Contracting Limited

$959,548.80

Dig-Con International Limited.

$980,994.00

HDC Services Ltd.

$1,003,475.25

Comer Group Ltd.

$1,027,629.00

Trisan Construction

$1,040,522.00

Sam Rabito Construction Ltd.

$1,105,851.60

F.D.M. Contracting Co. Ltd.

$1,187,967.50

FTD Construction Inc.

$1,512,255.00

Note:   Prices are exclusive of GST and have been verified for accuracy and compliance with the tender terms and conditions.

 

Contract Administration and Construction Inspection Quote:

Bid Information:

Advertised

-

Bids closed on

April 08, 2009

Number picking up bid documents

4

Number responding to bid

3

Proposal Evaluation:

The evaluation team was comprised of staff from the Asset Management department with purchasing staff acting as the facilitator.  The evaluation was based on pre-established evaluation criteria as listed in the Request for Proposal: 40% qualification and experience of the proposed project staff and 60% price, totaling 100%, with resulting scores as follows:

Consultant

Score (out of 100)

Rank Results

Chisholm Fleming and Associates

94.0

1

AECOM Canada Ltd.

81.1

2

Morrison Hershfield Limited

64.7

3

Note:  The three (3) bid submissions prices ranged from to $57,500 to $99,495. 

 

Staff has worked with Chisholm Fleming and Associates before and is confident that they will continue to provide services required.

 

OPTIONS/ DISCUSSION:

During construction, Henderson Avenue will be closed for through traffic between Steeles Avenue East and Doncaster Avenue from June 29, 2009 to August 31, 2009.

 

FINANCIAL CONSIDERATIONS AND TEMPLATE:

The following table is a summary of the financial considerations for this report:

Original Budget and Account #

$828,000.00

053-6150-9276-005 Henderson Avenue Watermain Replacement

Less:  Construction Cost

-$758,498.25

Awarded to Lancorp Construction Co. Ltd.

Less:  Construction Contingency

-$75,850.00

 

Less:  Contract Administration and Construction Inspection

-$57,500.00

Awarded to Chisholm Fleming and Associates

Less:  Contract Administration and Construction Inspection Contingency

-$8,625.00

 

Less:  Geotechnical Services

-$7,000.00

 

Budget Shortfall

-$79,473.25*

 

* Shortfall of $79,473.25 will be funded from the 2008 Waterworks Department Capital Project 053-6150-8435-005 (Watermain Construction & Replacement 2008), which currently has $271,147.64 balance available.

 

 

ENVIRONMENTAL CONSIDERATIONS:

The proposed watermain replacement would reduce the number of watermain breaks, which would minimize the risk of water system contamination.

 

 

ACCESSIBILITY CONSIDERATIONS:

Not applicable

 

ENGAGE 21ST CONSIDERATIONS:

The proposed watermain replacement supports the corporate goal related to infrastructure management, which is “to build, renew and strategically manage the Town’s infrastructure to meet the demands and expectations of a growing community”.

 

BUSINESS UNITS CONSULTED AND AFFECTED:

The Finance Department has reviewed this report and their comments have been incorporated.

 

RECOMMENDED

 

 

 

BY: _____________________                     BY:   _________________________________

    Steve Andrews, P.Eng.                                                   Brenda Librecz

       Director of Asset Management                      Commissioner, Community & Fire Services

                                 

                                     

ATTACHMENTS:

Attachment “A” - Key Plan

 

 

Q:\Commission Share\Operations and Asset Management\Reports\2009\Asset Management\Award of Tender 041-T-09 and Quote 103-Q-09 Report (Henderson Ave WM).doc