Report to: General Committee                                                        Report Date: June 10, 2009

 

 

SUBJECT:                          Award of Tender 159-T-09 Centennial Community Centre Pool Renovation

PREPARED BY:               Dennis Riggs, Tel. (905) 294-6111 Ext. 224

                                            Tony Casale, Ext. 3190

 

 

RECOMMENDATION:

 

1)                  That the report entitled “Award of  Tender 159-T-09 Centennial Community Centre Pool Renovation” be received;

 

2)                  And That the contract for 159-T-09 Centennial Community Centre Pool Renovation be awarded to BWK Construction Company Ltd, the lowest priced bidder in the amount of $405,300.00 inclusive of PST and exclusive of GST;

 

3)                  And That a separate purchase order in the amount of $40,530.00 exclusive of GST be issued for contingency to cover any additional fees and that the Director of Recreation be authorized to approve expenditure of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy;

 

4)            And That the award be funded from the 2008 Recreation Department Capital Project 500-101-5399-8074 Centennial CC – Pool Acoustical Material Replacement in the amount of  $387,933.96;

 

5)                  And That the shortfall be funded from account 500-101-5399-8077 Centennial CC - Rink seating replacement in the amount of $57,896.00;

 

And that Staff be authorized and directed to do all things necessary to give effect to this resolution.

 

PURPOSE:

The purpose of this report is to obtain Council approval to award the Centennial Community Centre Pool Renovation.

 

BACKGROUND:

The acoustical material in the pool area at the Centennial Community Centre is over 30 years old on the ceilings and 20 years old on the walls. The normal life expectancy is in the area of 15 years. The material has blackened to the point that it has a dirty appearance creating an unacceptable environment to the patrons. The darkening effect has resulted in lower lighting levels. Pieces of the material have also been falling down periodically over the last several years onto the deck or in the pool. The existing material cannot be painted or cleaned.

 

This project involves removing the acoustical material on the walls and ceilings and replacing it with a green, approved acoustical boarding that can be painted and/or cleaned while maintaining the same acoustical values currently present in the facility.  A PVC membrane will secure the membrane below the roof deck to give the ceilings a smooth look. The scope of work includes painting of all trusses and exposed roof decking.

 

OPTIONS / DISCUSSION:

Due to the scope of the project, contractors were pre-qualified to ensure that all bidders had the necessary qualifications, experience and resources to complete the work in accordance with the Town of Markham’s specified timelines.  The pre-qualification was issued in accordance with the Purchasing By law 2004-341.

 

Pre-qualification Details

Advertised

ETN

Bids closed on

April 3, 2009

Number of Contractors picking up the bid document

70

Number of Contractors responding to bid

18

Number of contractors pre-qualified

11

 

Tender # 159-T-09 was issued in accordance with Purchasing By law 2004-341.  Recreation and Purchasing staff and the consultant have reviewed the bid documents and are satisfied that all the terms, conditions, bid prices and specifications comply with the Town’s requirements.  The tender details and results are summarized below:

 

Bid Information:

Advertised

Pre qualified Bidders

Bids closed on

June 5, 2009

Number of pre qualified bidders

11

Number responding to bid

8

 

Detailed Pricing Information:

Company

Prices (excluding GST)

BWK Construction Company Ltd

$405,300.00

P & C General Contracting Ltd.

$426,015.00

Rutherford Contracting Ltd.

$482,240.00

Brown Daniels Associates Inc.

$503,492.85

Garritano Bros Ltd.

$512,400.00

J.D. Strachan Construction Limited

$514,680.00

Mady Contract Division Ltd.

$543,000.00

M.J. Dixon Construction Limited

$583,000.00

 

OPTIONS/ DISCUSSION:

The work for this project shall commence on Monday June 29, 2009 and be substantially performed on or before August 14, 2009 with completion on or before August 21, 2009.

 

 

 

 

 

FINANCIAL CONSIDERATIONS AND TEMPLATE: (external link)

 

The Centennial CC – Rink Seating Replacement account has a remaining balance of $186,754.00 which is sufficient to complete that project and to cover the shortfall in the Centennial CC – Pool Acoustical Material account in the amount of $57,896.00.

 

HUMAN RESOURCES CONSIDERATIONS

Not Applicable

 

ALIGNMENT WITH STRATEGIC PRIORITIES:

Not Applicable

 

BUSINESS UNITS CONSULTED AND AFFECTED:

The Finance Department has reviewed this report and their comments have been incorporated.

 

 

RECOMMENDED

                            BY:    ________________________          ________________________

                                      Glen Taylor                                        Brenda Librecz

                                      Acting Director, Recreation                 Commissioner, Community

                                      Services                                             & Fire Services