MINUTES
ROTARY CLUB
OF MARKHAM SUNRISE INC.
Ontario Room,
_____________________________________________________________________
Attendance:
Members
Councillor Carolina Moretti
Councillor John Webster
Peter Cusimano, Rotary Club of Markham Sunrise Inc.
Phil Howes, Manager, Markham BIA
Staff
Jon Styles, Operations
Enzo Greco, Public Program Supervisor,
Joanne Olson, Special Events
Kitty Bavington, Committee Clerk
The meeting convened at 3:15 p.m.
with Jim Sandiford in the Chair.
1. MINUTES OF MEETING HELD
Moved by Phil Howes
Seconded by Enzo Greco
That the minutes of the
CARRIED
2. DISCUSSIONS
a) Meeting with
Joanne has arranged a meeting on
Tuesday June 23 at
b) Selection of Bands for Parade
Joanne advised that the Governor General’s
Horse Guards have been confirmed. Pipe bands are needed, and the York Regional
Police Pipes & Drums will be approached. Enzo offered to provide contact
information for the Toronto Scottish Regiment Band.
c) Santa Claus Float
Jim has spoken to the President of the
Unionville Rotary Club, and they have offered to assist with the preparation of
the float, but they do not want to assume ownership of it. Joint responsibility
was suggested. Jim will confirm Crupies’ support for 2009, involving the use of
Crupies’ parking lot and flatbed truck for the float.
d) New Santa Claus
Jim advised that Randy Barber, former member of
Markham Council, has agreed to be Santa Claus for the 2009 parade. A back-up
has not been confirmed.
e) Sponsorships
This item was deferred to the next meeting.
f) Waivers for Parade Participants
Staff are still working on the waiver issue,
and are proposing to adapt the form used for the Unionville parade, as well as
posting rules for the participants. The Committee discussed the possibility of
using “Restricted” tape barriers or volunteers to keep the crowd back.
g) Feedback from Other Municipalities – Parade
Best Practices
There was no update on this issue.
h) Awards Ceremony
Managing the awards ceremony is improving each
year. It was suggested that this year, volunteers approach each float as the
participants are embarking, to ask if anyone is attending the awards ceremony
(only 1 or 2 people from each float) and to give directions. Invitations with a
map could be handed out at the beginning of the parade, asking for the
identification of those who will be attending. This will give the float
participants an opportunity to consider and appoint the attendees.
i) Santa-Fest, Festival of
Lights
Phil Howes reported that he will be
meeting with Network Productions, and they will be using the same stage.
Discussions involved the placement
of the food venders along the street: should they be ready to get in place as
soon as the parade passes, or be set up prior to the parade, as
It was noted that the food vendors
were not profitable last year, as everyone left the street immediately after
the parade. It is hoped that the timing of this year’s events will resolve this
concern. Registration was discussed, with respect to the need to be able to
identify who has paid for a vendor’s permit.
j) Themes for 2009
The Chair will bring an updated list
of potential themes to the next meeting.
k) Grand
An Olympian would be the preferred
Grand Marshall. Members were asked to think about this issue for the next meeting.
The person chosen should be advertised in the promotions starting in the fall.
A flock/convoy of Grand Marshalls, instead of just one, was suggested. The
advertisements could encourage everyone to come out and cheer on a team of 2010
athletes. This would encourage fan support for the Olympics, as well.
Councillor Webster agreed to contact the Olympic officials to ask how this could
be approached.
3. NEW BUSINESS
The Committee requested that Tony Duarte from
REACT be invited to the next meeting.
4. NEXT MEETING
The next meeting of the
ADJOURNMENT
The