Animal Care Committee Minutes of Meeting August 19^th, 2009 5:30pm Canada room
IN ATTENDANCE: Caroline Lane, Yasuko Naka, Denielle Duncan, Terrie Daniels, Bob Newman, Barbara Newman, Annabel Musson, Susan Wong, & Janet Andrews. REGRETS: Susan McGrath, Councillor Valerie Burke, Julia Burke, Andrea Sims, Bernice Royce, & Tara Sermer. STAFF: Christy Lehman GUESTS:
	DESCRIPTION	ACTION	ASSIGNED TO
Minutes Review	Confirmation of minutes from last meeting.	No further action required.
Shelter Update	Deferred to next meeting, as Susan was away.
Calendar Update	Janet provided an update on the number of submissions, to date there were 309 photos submissions, with a few still trickling in. Further to the entries, 117 calendars have been pre-ordered and paid for. Committee members are selling the calendar at the Thornhill Village Festival, September 19^th, Markham Fair, October 1-4^th, and Markham Home Show October 16-18^th. Christy advised the Committee to be mindful of the number of calendars being sold, as Council only approved the production of 1,000 calendars, and any more would require further Council approval. Committee members inquired about the use of credit cards for payment next year, but unfortunately at this time, it is not feasible. Terrie asked that Caroline take the lead role on the calendar, as she has been working directly with both the production and marketing teams.	The absolute last day for entry submission is Friday August 21^st, 2009. Contest winners will be chosen on Thursday, August 27^th, 2009 at Caroline’s house, all members are welcome.	Entire Committee
Distribution of Funds Protocol	Christy advised that Susan would like to be present to discuss this item, as it must comply with all by-law regulations, which includes not permitting animals to run at large, therefore it was deferred to the next meeting.	Brainstorm ideas for the protocol.	Entire Committee
New Business	Denielle asked if anyone was interested in soliciting donated items for a silent auction at the fair.	Members were not receptive, as they are busy with calendar work and would like to focus on sales of it instead.
Next Meeting: Wednesday, September 16^th, 2009 5:30pm, Ontario Room