Report to: Council Date
Report Authored:
SUBJECT:
PREPARED BY: Rob Sacoransky, Senior project Manager, Ext. 2845
Michael Shatil, Manager Facility Assets, Ext. 2379
RECOMMENDATION:
1) THAT the report titled “Main St. Markham Permanent Washrooms – Storage Facility” be received;
2) AND THAT Council approves the construction of a 300 square ft storage facility
attached to the washrooms;
3) AND THAT funding for the entire project come from the 2010 submitted capital
budget request, in the amount of $300,000;
4) AND THAT the Mayor and Clerk be authorized to execute a 21 year less one day lease agreement with the Main St. Markham BIA under the terms and conditions contained in this report, including a rental rate of $350.00 per month plus G.S.T, said agreement to be in a form and content satisfactory to the Chief
Administrative Officer and the Town Solicitor;
5) AND THAT the lease revenue be built into the Asset Management Operating
Budget and on an annual basis, transferred into the Lifecycle reserve for capital
and lifecycle costs repayment.
AND THAT Staff be authorized and directed to do all things necessary to give effect to this resolution;
PURPOSE:
The purpose of this report is to seek council approval to construct a 300 square foot storage facility attached to the previously approved permanent washrooms as requested by the Main St. Markham BIA. This report is also to seek council approval to enter into a lease agreement for the storage facility with the Main St. Markham BIA.
BACKGROUND:
The Main Street
Markham BIA has requested an unheated storage facility to house their equipment
for the Farmer’s Market that takes place every weekend in the parking lot on
the south side of
OPTIONS/ DISCUSSION:
1) The total project cost is $300,000
The following is the breakdown for the proposed washroom & storage facility building:
|
Description |
Cost |
|
Design |
25,000 * |
|
Utility Connections |
56,000 ** |
|
Building Costs (625 sq. ft. x $200/sq. ft.) |
125,000 |
|
Landscaping in Public Areas |
30,000 |
|
Storage Facility |
40,000 |
|
Contingency |
24,000 |
|
Total Cost |
$300,000 |
* The design cost is comprised of $22,000 for the washrooms and $3,000 for the storage facility.
** The estimated cost for the utility connections is due to the
location of the existing utilities. The new building services will be connected
to
2. The
The
lease rate was determined based on the following calculations:
|
Maintenance Item Description |
Cost |
Year |
Cost / Year |
NPV of Costs Over 21 Year Period* |
|
Replace wood siding |
$8,200 |
50 |
$164.00 |
$3,444 |
|
Replace shingled roof |
$1,500 |
25 |
$60.00 |
$1,260 |
|
Stain wood Siding |
$2,500 |
5 |
$500.00 |
$10,500 |
|
Replace vinyl overhead door |
$3,500 |
25 |
$140.00 |
$2,940 |
|
Electrical Costs |
$300 |
Annual |
$300.00 |
$6,300 |
|
Total Maintenance Costs |
|
|
$1,164.00 |
$24,444 |
* Assuming that the inflation rate and discount rates are equal
|
Maintenance Item Description |
Cost |
NPV of Costs Over 21 Year Period* |
|
Total Maintenance Costs |
|
$24,444 |
|
Capital Cost |
$43,000** |
$43,000 |
|
Total Cost to Recover |
|
$67,444 |
** The capital cost for the storage shed is comprised of $40,000 in construction costs
and $3,000 in design fees.
At a meeting between Staff and the Main St. Markham BIA, a $350/month lease rate was negotiated. This $350/month rate includes hydro costs, which staff estimates at approximately $25.00 per month. When a 2.5% discount rate is applied to the monthly rental rate ($350.00), the resulting revenues will offset the Town’s costs to build, maintain and repair the structure. This includes capital upgrades to the building, over its economic life. The 2.5% discount rate represents the high end of the Bank of Canada’s current tolerable rate for CPI increases on an annual basis. Accordingly, it is recommended that the Town enter into a 21 year less one day lease with the BIA at a fixed monthly rental rate of $350.00. The Town would be responsible for all maintenance and repair costs over the course of the lease, including snow removal which would be an incremental cost to the proposed budget for the washrooms.
TERMS OF THE AGREEMENT:
The terms of the lease agreement are summarized below:
Rent: $350 per month, GROSS, plus G.S.T.
Utilities: Town pays (included in rent)
Maintenance/repair/snow removal: Responsibility of the Town
Termination: Tenant: no right of termination
Town: for non payment of rent
Assignment: The
lease is not assignable
ALIGNMENT WITH STRATEGIC PRIORITIES:
The new washrooms and storage facility are providing a much needed municipal service to the public.
BUSINESS UNITS CONSULTED AND AFFECTED:
Legal Dept., Finance
RECOMMENDED
BY: ________________________ ________________________
Steve Andrews, P. Eng Brenda Librecz
Director, Commissioner,