GRANTS SUB-COMMITTEE MEETING

ONTARIO ROOM, MARKHAM CIVIC CENTRE

NOVEMBER 5, 2009

MINUTES

Grants Sub-Committee: Councillor V. Burke Councillor A. Chiu Deputy Mayor J. Heath Councillor L. Kanapathi Guests: Tracy MacKinnon, Unionville BIA Gregory McCormick, Unionville BIA Ray Smylie, Old Tyme Christmas Parade Wes Rowe, Old Tyme Christmas Parade Ann Laxton, Unionville Villagers Assoc.

Staff A. Taylor, Commissioner of Corporate Services J. Lustig, Director of Financial and Client Services V. Siu, Acting Manager, Financial Planning J. Kee, Committee Clerk

The Grants Sub-Committee meeting convened at the hour of 1:05 p.m. with Councillor V. Burke in the Chair.

1. MINUTES OF THE NOVEMBER 2, 2009 GRANTS

SUB-COMMITTEE MEETING

Moved by Councillor A. Chiu

Seconded by Councillor L. Kanapathi

That the minutes of the November 2, 2009 Grants Sub-Committee meeting be adopted.

CARRIED

2. 2009 NEW FUNDING REQUEST

Unionville Olde Tyme Christmas Parade - 2009

At the meeting of the Grants Sub-Committee held on November 2, 2009, Members considered a request from the Unionville BIA (UBIA) for Celebrate Markham funding for the 2009 Unionville Olde Tyme Christmas Parade in the amount of $16,500. Following some discussion, Committee directed that the matter be deferred pending receipt of additional financial information from the UBIA.

Ms. Tracy MacKinnon and Mr. Greg McCormick, UBIA, were in attendance to address the funding request, and distributed the following additional financial information regarding the Olde Tyme Christmas Parade:

· Statement of Operations - 2008, and

· Revised Projected Budget - 2009

The financial information presented was discussed and specifics clarified. The Town’s current grants and sponsorships guidelines and the eligibility of BIA’s to receive grants were also discussed.

It was noted that the guidelines are silent on this issue and that could be interpreted in various ways. Members briefly discussed presenting a specific resolution to General Committee; however, concern was expressed that as there is no clear direction, the guidelines should be clarified before a decision is made. Staff suggested that the policy should be reviewed.

The feasibility of partnerships with local groups was raised, and it was agreed that this should be explored, however, it was pointed out that the mandate of the Grants Sub-Committee is to make recommendations on grants to individual Celebrate Markham events.

Moved by Councillor A. Chiu

Seconded by Councillor L. Kanapathi

That the request of the Unionville BIA for Celebrate Markham funding for the 2009 Unionville Olde Tyme Christmas Parade, be referred to the meeting of General Committee, scheduled for November 9, 2009.

CARRIED

ADJOURNMENT

Moved by Councillor A. Chiu

Seconded by Councillor L. Kanapathi

That the Grants Sub-Committee meeting adjourn. (1:45 p.m.)

CARRIED