Report to: Development Services Committee                            Report Date: June 22, 2010

 

 

SUBJECT:                         Carlton Road and Village Parkway Traffic Calming

 

PREPARED BY:              Monday Iyamu, Traffic Coordinator, ext. 4020

                                            Dale MacKenzie, Senior Capital Works Engineer, ext. 4055

 

RECOMMENDATION:

  1. That the staff report entitled “Carlton Road and Village Parkway Traffic Calming” be received;

 

  1. And that Staff be authorized to issue a post bid addendum to the four bidders under Contract 052-T-10 and that the Chief Administrative Officer be authorized to award the Contract to the lowest priced compliant bidder;

 

  1. And that an allowance of $202,500.00 be approved inclusive of HST, for the proposed traffic calming modifications;

 

  1. And that a contingency in the amount of $10,125.00  inclusive of HST, be established to cover any additional construction costs and that the Director of Engineering be authorized to approve the expenditure of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy;

 

  1. And that the total allowance of $212,625.00 be funded from the 2010 Operations Safe Street Capital Accounts # 083-5350-7660-005 in the amount of $115,000.00 and  # 083-5350-8312-005 in the amount of $97,625.00, inclusive of HST;

 

  1. And that staff be authorized and directed to do all things necessary to give effect to this resolution.

 

PURPOSE:

This report is to seek approval from Council to proceed with;

a)      Installation of safety measures on the Carlton Road curve from Pennock Crescent (east leg) to McKay Crescent (east leg);

b)      Installation of  traffic calming revisions on Carlton Road from McKay Crescent (east leg) to Pomander Road;

c)      Installation of traffic calming revisions on Carlton Road from Pomander Road to Main Street Unionville (i.e. installation of 2m wide centreline interlocking median and two painted yellow lines);

d)     Installation of traffic calming revisions on Carlton Road from Pennock Crescent (east leg) westward to Fred Varley Drive;

e)      Installation of traffic calming revisions on Village Parkway from Carlton Road to 16th Avenue (i.e. remove pinch points (choker areas) by reducing the width of the medians) and install painted yellow lines;

 

EXECUTIVE SUMMARY:

Not applicable

 

 

 

BACKGROUND:

At the May 11, 2010 Development Services Committee meeting, Council requested staff (Attachment ‘A’) to report back to Council on the following:

1.      Obtain a written statement from York Region Transit (YRT) and Toronto Transit Commission specifying their position on vertical traffic calming measures (raised intersections); and

2.      To meet with the various agencies to determine what would be an acceptable solution; and

3.      To look at the traffic calming measures used on Willowbrooke Road in Thornhill and whether they would be a viable solution; and

4.      Look at solutions that will fix pinch points; and

5.      To include comments from Berczy School;

6.      The possibility of replacing the current traffic calming measures on Carlton Road with raised intersections similar to Main Street Unionville South (south of the tracks).

 

A meeting was held on June 16, 2010 with various agencies (Emergency Medical Services, Fire, York Regional Police, York Regional Transit), Councillors Hamilton/Chiu and staff to discuss vertical traffic calming measures.  A report on the findings will be presented to Development Services Committee in September 2010.  In addition a meeting with York Regional Police is being scheduled for the first week of July to discuss police enforcement of the speed limits, and other traffic control devices (i.e. signals, stop signs etc.).

 

DISCUSSION:

Meetings Held June 17 and 18, 2010

A meeting with Mayor Scarpitti, Councillor Don Hamilton, staff and Unionville Ratepayers Association representatives was held on June 17, 2010.  In addition a site walk with the same parties was held on June 18, 2010.  These meetings reviewed the current approved traffic calming measures for Carlton Road/Village Parkway and opportunities to improve same.  A mutual agreement was reached on the following modifications.

 

Safety Measures on Carlton Road

There have been safety concerns for the section of Carlton Road from Pennock Crescent (East Leg) to McKay Crescent (East Leg).  This section of the roadway is shaped as a curve and in the past there were incidents of westbound vehicles leaving the roadway as a result of excessive speeds.  To help prevent further traffic mishaps Council at its September 29, 2009 meeting (Attachment ‘B’ and ‘C’) approved the following work:

·         Reduce the existing 4m wide interlocking paving stone median to 2m and extending the interlocking median from Pennock Crescent (east leg) to McKay Crescent (east leg);

·         Install a new 10cm wide white line at 1m offset from the curb line;

·         Install a hedge along the outer curb radius in the boulevard;

·         Modify the interlocking median bulbs located at the intersections of Pennock Crescent (east leg) and McKay Crescent (east leg)

·         Install sidewalk accesses including curb cuts and ramps at McKay Crescent (east leg) intersection;

·         Install three pedestrian interlocking stone crosswalks at Carlton Road and McKay Crescent intersection (east leg).

At the September 29, 2009 DSC Meeting, Council approved funding in the range of $50,000 to $80,000 from the Engineering Department Capital Account #083-5350-7660-005 to complete this work.  It is currently estimated to cost $70,000.00 to undertake this work.

 

Carlton Road - McKay Crescent (east leg) to Pomander Road

Proceed with works previously approved by Council on September 29, 2009 as follows; 

·         Reducing two (2) interlocking brick islands (existing 8m long by 4m wide) to 1.6m wide. 

·         Paint two yellow lines to line up opposite the revised brick medians.

(total length 306m)

·       Installation of Permanent Durable Pavement Marking (White Line)  2.4m off-set from the north curb line between Wembley Avenue and Pomander Road; 

·       Installation of Permanent Durable Pavement Marking (White Line)  on the south side 2.4m from curb line at Wembley Avenue westward to McKay Crescent (east leg);

 

At the September 29, 2009 DSC Meeting, Council approved funding in the amount of $35,000 from the Engineering Department Capital Account #083-5350-7660-005 to complete this work.  The current cost estimate to complete this work remains at $35,000.00.

 

Carlton Road - Pomander Road to Main Street Unionville

The recommended traffic calming revisions at this section include reducing the existing interlocking brick medians to be 2m wide from Pomander Crescent to Main Street Unionville.  Between the interlocking brick medians will be two Permanent Durable Pavement Marking Lines (Yellow Lines). In addition to the yellow lines, two white lines are to be painted 1m off-set from the curbs.  Although the proposed traffic calming revisions were not previously approved by Council, it was agreed to complete this work rather than pursuing piecemeal removal of the traffic calming.

 

The estimated construction cost to complete this work is $35,000.00.

 

Carlton Road – Pennock Crescent (east leg) westward to Fred Varley Road

The recommended traffic calming revisions at this section include reducing the interlocking brick medians and painted balloons to 1.6m wide (interlocking brick).  The yellow lines currently exist. 

·         Reducing two (4) interlocking brick islands (existing 8m long by 4m wide) to 1.6m wide. 

·         Revise one painted balloon to be 1.6m interlocking brick island.

This work was not previously approved by Council but should be considered so as to complete the traffic calming on this section of road.

 

The estimated construction cost to complete this work is $40,000.00

 

Village Parkway – Carlton Road to 16th Avenue

The recommended traffic calming revisions at this section include reducing two existing interlocking stone medians to 1.6m and painting two yellow Permanent Durable Pavement Marking Lines between the medians.  The proposed traffic calming revisions on Village Parkway have not been previously approved by Council, but rather than pursuing removal of the works it is recommended that for this section of roadway the existing pinch points (chokers) should be removed to improve safety for cyclists and motorists.

 

The estimated construction costs for this work is $7,500.00 to reduce the pinch points and $15,000.00 to add centreline markings for a total of $22,500.

 

 

 

 

 

MONITORING

With the proposed Traffic Claming modifications, staff will monitor the speed compliance and public feedback.  Staff will report back to DSC in early fall with findings and recommendations for any future modifications or removal of Traffic Claming.   

 

TENDER INFORMATION

Tender #052-T-10 was issued in accordance with Purchasing By-Law 2004-341 and included removal of all traffic calming on Carlton Road and Village Parkway and the installation of safety measures at the Carlton Curve, in accordance with the September 2009 Council direction.  Engineering staff with assistance from the Purchasing Department has reviewed the bid documents and are satisfied that all the terms, conditions, bid prices and specifications comply with the Town’s revised requirements.  However, since the scope of the work is now proposed to be changed significantly, it is the Purchasing Departments recommendation that a “Post Bid Addendum” be issued to the original four bidders to revise their tender submission.

 

Original Bid Information

Advertised

ETN

Bids closed on

April 16, 2010

Number picking up bid documents

7

Number responding to bid

4

 

 

 

 

 

 

To eliminate the need to re-tender the project, a post bid addendum must be issued to the original four bidders to update their costs for this revised work.  With Council’s approval the lowest priced compliant bidder will be awarded the contract and the works will be completed this summer.  Staff  recommend that the lowest priced compliant Contractor be retained to complete the required works. 

 

 

FINANCIAL CONSIDERATIONS:

 

A summary of the estimated construction works is as follows:

  1. Carlton Road Curve Safety Measures                        $  70,000.00

Carlton Road (Pennock Crescent east leg

to McKay Crescent east leg)                          

  1. Carlton Road (McKay Crescent east leg

to Pomander Road                                          $ 35,000.00

  1. Carlton Road (Pomander Road to

Main Street Unionville                                    $ 35,000.00

  1. Carlton Road (Pennock Crescent east leg

westward to Fred Varley Road                      $ 40,000.00

  1. Village Parkway (Carlton Road to

16th Avenue                                                     $ 22,500.00

Contingencies                                                 $ 10,125.00    

                                   

                                                 Total Works  $212,625.00 (inclusive of contingencies)

 

 The Council Resolution dated September 29th, 2009 allowed a maximum of $115,000.00 from account # 083-5350-7660-005 ($212,057.35) be used for the traffic calming works.  The additional funds ($97,625.00) required shall also be provided from the Safe Street account #083-5350-8312-005 that currently has funds totalling $347,347.70.

 

ALIGNMENT WITH STRATEGIC PRIORITIES:

Not applicable

 

DEPARTMENTS CONSULTED AND AFFECTED:

The Finance and Operations Departments were consulted and their comments have been incorporated.

 

 

 

 

 

RECOMMENDED BY: 

 

 

 

________________________                           ______________________________

Alan Brown, C.E.T.                                           Jim Baird, M.C.I.P., R.P.P.

Director of Engineering                                     Commissioner, Development Services

 

ATTACHMENTS:

Attachment A – May 11, 2010 Resolution

Attachment B – September 29, 2009 Resolution

Attachment C – Site Detail Drawings

                        C1 – Carlton Road (Pennock Cres. east leg to McKay Cres. east leg)

                        C2 – Carlton Road (McKay Cres. east leg to Pomander Road)

                        C3 – Carlton Road (Pomander Road to Main Street Unionville)

                        C4 – Carlton Road (Pennock Cres. east leg westward to Pennock Cres. west leg)

                        C5 – Carlton Road (Pennock Cres. west leg westward to Fred Varley Road)

                        C6 – Village Parkway (Carlton Road to Briarwood Road south leg)

                        C7 – Village Parkway ( Briarwood Road south leg to 16th Avenue)

 

 

 

C:\DOCUMENTS AND SETTINGS\LZD\LOCAL SETTINGS\TEMPORARY INTERNET FILES\CONTENT.OUTLOOK\HFUFU99J\052-T-10 CARLTON ROAD REPORT REVISED FOR JUNE 22 (V 5)  (2).DOC