Report to: General Committee Date
Report Authored:
SUBJECT: Award of Tender 027-T-10, Additions and Renovations of Thornhill Community Centre and Library
PREPARED BY: Glen Taylor, Ext. 3180
Tony Casale, Ext. 3190
RECOMMENDATION:
1) That staff report entitled “Award of Tender 027-T-10, Additions and Renovations of Thornhill Community Centre and Library” be received;
2) And That the contract for Tender 027-T-10, Additions and Renovations of Thornhill Community Centre and Library be awarded to the lowest price bidder, Charterhouse Projects Inc. in the amount of $3,140,000 exclusive of GST;
3)
And That a construction contingency
be established in the amount of $471,000 (15% of construction award) exclusive
of GST be
established to cover any additional construction costs and that the Director of
4)
And That a architectural
services contingency be established in the amount of $47,000 (13 % of
architectural services award) exclusive of GST to cover any additional
consultant costs and awarded to W.K. Lim Architect, and that the Director of
5) And That an additional amount of $50,000 exclusive of GST be allocated to FF&E budget (increasing from $710,000 to $760,000);
6) And That staff be authorized to retain a contractor(s) for landscaping and site security to an upset limit of $200,000 in accordance with Purchasing By-Law 2004-341;
7) And That the Commissioner, Community & Fire Services be authorized to re-allocate the funds identified within recommendations 3,4,5,6 such that the total expenditures do not exceed the allocated funds of $768,000;
8)
And that Staff report back to
General Committee on the use of the $539,000 balance remaining prior to
9)
And That the Award of Tender
027-T-10 be
funded from 070-5350-9515-005
10) And that Staff be authorized and directed to do all things necessary to give effect to this resolution.
PURPOSE:
The purpose of this report is to award the contract for the Additions and Renovations of Thornhill Community Centre and Library through the Building Canada Infrastructure Stimulus Fund.
BACKGROUND:
As part of the Federal Stimulus Fund Project, the Town of Markham (Town) received approval for a 1/3 cost sharing agreement with the Province of Ontario, Government of Canada and the Town to construct a new addition and renovate the Thornhill Community Centre and Library.
The scope of work involves the construction of a new extension of
approximately three thousand six hundred forty square feet (3,640 sq .ft.) on
the south east corner of the
OPTIONS/ DISCUSSION:
Prequalification
Due to the scope of the project, contractors were pre-qualified to ensure
that all bidders would have the necessary qualifications, experience and
resources to complete the works in accordance with Town of
PREQUALIFICATION INFORMATION
(194-P-09)
|
Advertised, place and
date |
|
|
Prequalification
closed on |
|
|
Number of contractors
picking up bid documents |
82 |
|
Number of contractors
responding to bid |
16 |
|
Number of contractors
prequalified |
4 |
Construction
Tender
The construction tender # 027-T-10 was
issued in accordance with the
BID INFORMATION (027-T-10)
|
Tender release |
|
|
Bids closed on |
|
|
Number of contractors
picking up bid documents |
4 |
|
Number of contractors
|
3 |
DETAILED
PRICING INFORMATION
|
|
Contractors |
Bid Price* |
|
1 |
Charterhouse Projects Inc. |
$3,140,000.00 |
|
2 |
Struct-Con Construction Ltd |
$3,900,000.00 |
|
3 |
Buttcon Limited |
$5,026,000.00 |
*Exclusive of GST
Construction, Architectural Services
& Project Manager Contingency
Staff recommend a contingency for this project to cover any additional unforeseen requirements that arise during the construction phase. This project encompasses major renovations to the existing building and based on Staff experience with similar projects, it is prudent to ensure contingency is sufficient to ensure no delays during construction. Additionally, due to tight timelines of project completion date, Staff may be required to accelerate the schedule.
FF & E allocation
Due to favourable pricing received from the construction tender, Staff recommend increasing the FF & E allocation to allow for other components to be purchased (i.e. Security cameras, PA system) that were removed from the construction tender due to cost concerns.
Landscaping and Site Security
Certain trees and shrubs will be removed during the construction phase and staff are recommending allocation of funds for enhanced landscaping on-site (i.e. Tree planting) after construction completion. Due to recent concerns raised regarding traffic, parking and construction site security (i.e. Vandalism), staff recommend hiring a full time site security firm during the construction phase.
FINANCIAL CONSIDERATIONS AND
TEMPLATE: (external link)
|
The following
table is a summary of the financial considerations for this report: |
||||
|
|
|
|
|
|
|
Budget for Construction &
Construction Contingency and Architectural Services |
|
$4,800,000 |
|
070-5350-9515-005 Thornhill CC & Lib |
|
Budget Available for Construction & Construction
Contingency and Architectural Services |
|
$4,447,000 |
|
|
|
Less Construction |
|
($3,140,000) |
|
Awarded
to Charterhouse Projects |
|
Less Construction Contingency |
|
($
471,000) |
|
Awarded
to Charterhouse Projects |
|
Less Architectural Services Contingency |
|
($
47,000) |
|
Awarded
to W.K. Lim Architects |
|
Budget Remaining |
|
$ 789,000 |
|
|
|
Allocation to
FF&E Budget Increase |
|
($ 50,000) |
|
|
|
Allocation to Landscape
& Site Security Budget Increase |
|
($
200,000) |
|
|
|
Balance Remaining |
|
$ 539,000 |
|
|
The use of
the balance remaining of $539,000 will be reported back to General Committee
prior to
Below is a table to detail the awards and budget reallocation and its financial impacts:
HUMAN RESOURCES CONSIDERATIONS
Not Applicable
BUSINESS
UNITS CONSULTED AND AFFECTED:
Finance, Recreation and Library Staff
RECOMMENDED
BY: ________________________ ________________________
Mary Creighton Brenda Librecz
Director, Recreation Services Commissioner,
Community & Fire Services
ATTACHMENTS:
Not Applicable