TOWN OF MARKHAM PUBLIC LIBRARY

Annual General Meeting

Minutes of Meeting held on Monday, January 25, 2010; 7:07 p.m.,

Markham Village Library – Administration, 6031 Highway 7, Markham

Present from the Board:	Councillor Alex Chiu Ms Pat Durst Ms Cheryl Giblon Deputy Mayor Jack Heath Mr. Justin Hung Ms Deborah Jestin Mr. David Jones Ms Ada Leung Mr. Edward McDermott Mr. Mahendra Naik Ms Lan Sum Ms Amanda Turner
Present from Staff:	Mrs. Catherine Biss, CEO and Secretary-Treasurer Mr. Larry Pogue, Director, Administration & Operational Support Ms Debbie Walker, Director, Library Strategy & Innovation Mr. Mohammed Hosseini-Ara, Director, Service Excellence Mrs. Diane Macklin, Marketing & Programming Strategist Mrs. Jane Byrnes, Board Secretary Ms Andrea Cecchetto, Branch Manager, Markham Village Library Mr. Patrick Pan, Branch Manager, Milliken Mills Library Mrs. Suraj Sharma
Regrets:	Ms Shamira Madhany Councillor John Webster

1.0 AGENDA

1.1 Call to Order/Approval of Agenda

The CEO/Secretary-Treasurer of the Board called the meeting to order at 7:03 p.m.

Moved by: Ms Leung

Seconded by: Ms Jestin

RESOLVED THAT: The agenda be approved.

Carried.

1.2 Election Voting Process

Mrs. Byrnes explained the voting process through a questions and answers handout. She clarified any misconceptions or concerns the Members may have regarding the process.

1.3 Process of Election

1.4 Election of Chair and Vice Chair

The CEO invited nominations for Chair.

Mrs. Jestin nominated Mrs. Pat Durst for the position of Chair. Mrs. Pat Durst accepted the nomination. Mr. McDermott seconded the nomination.

The CEO asked if there were any other nominations.

Mr. Jones nominated Mrs. Cheryl Giblon for the position of Chair. Mrs. Giblon accepted the nomination. Mr. Hung seconded the nomination.

Moved by: Councillor Chiu

Seconded by: Deputy Mayor Heath

RESOLVED THAT: The nomination for the position of Chair be closed.

Carried.

The CEO asked if the nominees would like to speak. Mrs. Giblon spoke first highlighting the good relationship with the Town and being supported by an excellent CEO and staff. She proposed to have a brainstorming session going forward to receive formal input from the Board with a target or goal for the next year or two.

Mrs. Durst spoke that the Chair is only one of a group and highlighted the many aspects of being a Chair and the Chair’s role in bringing out the best in the Board. She highlighted the diverse background of expertise and experience of the Board and the successful advocacy over the past year and a half with the Town and Council.

The CEO instructed the Board Secretary to distribute ballots to the members. The Ballots were tabulated.

The CEO read the results of the election and declared Mrs. Giblon as Chair for the term end January 2011.

Mover: Ms Sum

Seconded by: Mr. Hung

AND THAT: Mrs. Cheryl Giblon is hereby elected to the position of Chair for the term ending January 2011 or until such time as Council appoints the new Board.

Carried.

The CEO requested nominations for the position of Vice Chair.

Mrs. Giblon nominated Mr. Justin Hung for the position of Vice Chair. Mr. Justin Hung accepted the nomination. Ms Sum seconded the nomination.

There were no other nominations. The CEO requested a motion to close the nomination. and elect the Vice Chair.

Moved by: Councillor Chiu

Seconded by: Ms Sum

RESOLVED THAT: The nomination for the position of Vice Chair be closed.

Carried.

Moved by: Ms. Leung

Seconded by: Ms Sum

RESOLVED THAT: Mr. Justin Hung is hereby elected to the position of Vice Chair for the term ending January 2011 or until such time as Council appoints the new Board.

Carried.

1.5 Adjournment

Moved by Councillor Chiu that the Annual General Meeting be adjourned at 7:25 p.m.