FRIENDS OF THE MARKHAM MUSEUM

FIRST ANNUAL GENERAL MEETING

CANADA ROOM, MARKHAM CIVIC CENTRE

MONDAY, NOVEMBER 30, 2009

MINUTES

Attendance: Members of the Foundation: F. Scarpitti J. Heath J. Jones J. Virgilio C. Moretti J. Webster L. Kanapathi A. Chiu Regrets: V. Burke E. Shapero D. Hamilton D. Horchik Board of Directors: John Buie Bob Baird Gunter Langhorst Ardy Reid Martha Mingay Glenn Schick

Staff: J. Livey, Chief Administrative Officer B. Librecz, Commissioner of Community Services J. Ryerson, Director, Culture C. Molloy, Museum Manager L. Riegel, Assistant Town Solicitor J. Kee, Committee Clerk

The First Annual General Meeting of The Friends of the Markham Museum convened at the hour of 3:55 p.m. with F. Scarpitti presiding as Chair.

1. UPDATE – THE FRIENDS OF THE MARKHAM MUSEUM

Mr. John Ryerson, Director of Culture, expressed appreciation to the Members of the Corporation (Mayor and Council) for the opportunity to develop a Foundation for The Friends of the Markham Museum and reported on fund-raising activities of the Board.

2. ELECTION OF DIRECTORS AND TERMS

Members had before them, as Schedule “A”, the slate of the nominees for The Friends of the Markham Museum Board of Directors, as submitted by the former members of the Markham Museum Advisory Board Executive (John Buie, Bob Baird and Gunter Langhorst). Additional background information was also provided regarding each nominee.

Moved by G. Landon

Seconded by J. Webster

That the following persons listed in Schedule “A” be appointed to The Friends of the Markham Museum Board of Directors for the terms noted therein, as follows:

One Year Term:

Genny Landis

Gunter Langhorst

Ardy Reid

Two Year Term:

Martha Mingay

Glenn Schick

Vince Tortorici

Three Year Term:

Bob Baird

Randy Barber

John Buie

Council Members:

Carolina Moretti

CARRIED

3. APPOINTMENT OF CHAIR OF THE BOARD

Members were advised that Mr. John Buie has been nominated for the position of Chair of the Board of Directors.

Moved by A. Chiu

Seconded by C. Moretti

That John Buie be appointed as the Chair of The Friends of the Markham Museum Board of Directors until the next Annual General Meeting in 2010.

CARRIED

4. APPROVAL OF BY-LAW NO. 1

Members had before them, as Schedule “B”, By-Law No. 1 of The Friends of the Markham Museum, which relates generally to the conduct of the affairs of the Corporation. The By-law has been passed by the First Directors and amended to comply with the requirements of the Corporations Act.

Moved by J. Webster

Seconded by J. Jones

That By-Law No. 1 of The Friends of the Markham Museum in the form passed by the First Directors of the Corporation and as amended be approved.

CARRIED

5. APPOINTMENT OF AUDITOR

Moved by G. Landon

Seconded by A. Chiu

That KPMG LLP Chartered Accountants be approved as the auditor for The Friends of the Markham Museum for 2010.

CARRIED

6. FINANCIAL STATEMENTS FOR YEAR ENDED

DECEMBER 31, 2008

Members were advised that The Friends of the Markham Museum was incorporated on October 3, 2008, and that no financial statements were filed for the year ended December 31, 2008.

7. BANKING REQUIREMENTS

Members were advised that the Memorandum of Understanding to be executed by the Town of Markham and The Friends of the Markham Museum provides that the Board of Directors of The Friends of the Markham Museum shall pass a resolution appointing two Directors and two Senior Town Staff to act as signing officers for The Friends of the Markham Museum.

This would be for all cheques, drafts or orders for the payment of money and all notes and acceptances and bills of exchange, and requiring that all cheques, drafts or orders for the payment of money and all notes and acceptances and bills of exchange shall be executed either by the two appointed Senior Town Staff or by one appointed Senior Town Staff and one of the appointed Directors. 

Ms. L. Riegel, Assistant Town Solicitor, advised that the two Senior Town Staff appointees are Andy Taylor and Brenda Librecz, and that the two Directors would be appointed by the Board of Directors.

Moved by J. Heath

Seconded by L. Kanapathi

That Andy Taylor and Brenda Librecz be appointed as the two Senior Town

Staff to act as signing officers for The Friends of the Markham Museum for all cheques, drafts or orders for the payment of money and all notes and acceptances and bills of exchange.

CARRIED

ADJOURNMENT

Moved by A. Chiu

Seconded by C. Moretti

That the First Annual General Meeting of The Friends of the Markham Museum adjourn. (4:05 p.m.)

CARRIED