%20_Final1Award%20of%20Tender%20001-T-10%20Bullock%20Drive_files/image002.jpg)
Report to: General Committee Report
Date: March 15, 2010
SUBJECT: Award of Tender 001-T-10 Bullock
Drive Widening at the intersection of McCowan
Road
PREPARED BY: Prathapan Kumar, Acting Manager of Capital ROW, Ext.
2989
Rosemarie
Patano, Senior Buyer, ext. 2990
RECOMMENDATION:
1)
THAT
the report entitled “Award of Tender 001-T-10 Bullock Drive Widening at the
intersection of McCowan Road”
be received;
2)
AND
THAT the contract for 001-T-10
Bullock Drive Widening at the intersection of McCowan Road be
awarded to the lowest priced bidder, NEI Construction Corp. in the amount of $675,308.00
exclusive of GST, subject to receipt of funding commitment from Region of York
in the amount of $150,000 and GO Transit in the amount of $375,000;
3)
AND
THAT a separate purchase order in the amount of $67,530.00 exclusive of GST be
issued for contingency to cover any additional fees and that the Director of
Asset Management be authorized to approve expenditure of this contingency
amount up to the specified limit in accordance with the Expenditure Control
Policy;
4)
AND
THAT staff be authorized to retain a qualified geotechnical consulting firm in
accordance with the Town’s purchasing bylaw to provide geotechnical and
materials testing services during construction for an upset limit of $8,000.00
exclusive of GST, subject to receipt of funding commitment from Region of York and
GO Transit;
5)
AND
THAT the award be funded from 2009 Capital Budget account 058-5350-9232-005, Bullock Drive Widening
at McCowan Construction Contract;
6)
AND
THAT Staff be authorized and directed to do all things necessary to give effect
to this resolution.
The purpose of this report is to obtain Council approval
to award the construction tender 001-T-10 Bullock Drive Widening at the intersection of McCowan
Road.
In September
2005, Council endorsed a general strategy for the construction of a GO Transit
parking structure on the Centennial Community Centre site. In September 2006, GO Transit and Town staff
presented to Council the design of the parking structure. In February 2008, a site plan application was
submitted by Earth Tech Canada
on behalf of GO Transit to the Town for a proposed 3 storey (ground plus 2)
parking structure with an approximate Gross Floor Area of 12,783 square metres
and a total of approximately 449 parking spaces. In June 2008, the site plan was endorsed in
principle subject to conditions and finalizing of the MOU. On January 21, 2009 MOU between the Town and GO Transit was
executed.
To support
the increase traffic from the GO parking structure, intersection improvements
will be required at Bullock Drive
/ McCowan Road. On October 14, 2008 Council authorized to award the detail
design contract to Morrison Hershfied Limited.
* Three (3) bidders after bid opening where disqualified
for submitting non-compliant bids. The
three bidders had mathematical errors that resulted in an uncertain bid price
and two (2) of these bidders had unsigned erasures.
“The Town in its sole discretion may
reject as non-complaint Tender which contains omissions, erasures: is ambiguous
or unclear as to meaning or intent”.
Note: Prices are exclusive of GST and have been
verified for accuracy and compliance with the tender terms and conditions.
In the 2007
Capital Budget process, a preliminary construction estimate of $640,000 was used for budget request purposes. The Region of York has approved contributing
$150,000 to the intersection improvement of Bullock Drive and McCowan Road (Attachment ‘B’ - May 25, 2006 Council
adopted Clause No. 4 in Report No. 6 of the Transportation and Works Committee). Upon completion of preliminary design works
the cost of detail design and construction was estimated to be $1,000,000. In 2009 capital budget of $1,000,000 was
approved including budget transferred from project #7613 - $640,000). As per the MOU between the Town and GO
Transit, GO agreed to pay fifty percent (50%) of cost of the improvement to the
Bullock Drive
widening to a maximum of $375,000.
Based on the
information above the cost sharing between Region of York, GO Transit and the
Town is as follows:
The Town
received the infrastructure grant from the Province in 2009. The town is in the process of collecting the
committed fundings from Region of York and GO Transit. Go Transit confirmed that
the funds will be transferred by end of April 2010. Construction work will commerce upon receipt
of payment commitment from Region of York.
Staff has addressed
Council’s recommendations to consider improvements to the intersection at Bullock Drive and
further west on Bullock Drive
by adding a storage lane to north bound traffic from Bullock Drive East and a bus bay at Go
Transit entrance.
The following is a summary of the financial
consideration for this report:
|
Original Budget
and Account #
|
$1,000,000
|
Capital account 058-5350-9232-005, 2009 Bullock Drive
Widening Construction Contract
|
|
Current Budget
Available
|
$894,680
|
|
|
Less: Construction Cost
|
-$675,308
|
%20_Final1Award%20of%20Tender%20001-T-10%20Bullock%20Drive_files/image003.gif) Awarded to
NEI Construction Corp.
|
|
Less: Construction Contingency
|
-$67,530
|
|
|
Less: Geotechnical Services
|
-$8,000
|
|
|
Less: Contract Administration and Construction
Inspection
|
-$56,300
|
%20_Final1Award%20of%20Tender%20001-T-10%20Bullock%20Drive_files/image004.gif) As per
Council resolution dated Oct
14, 2008
|
|
Less: Contract Administration and Construction
Inspection Contingency
|
-$8,000
|
|
|
Budget Remaining*
|
$79,542
|
|
|
* Remaining balance of $79,542 will be returned to the
original funding sources upon payment of the final invoice.
|
Not applicable
The increase of GO Transit parking spaced at the
Centennial CC will increase the service level for alternative mode of
transportation within Markham,
and provides a more sustainable growth of the community.
The Finance Department has been consulted, provided
input and reviewed this report.
Attachment ‘A’ - Key Plan
Attachment ‘B’ - Region of York
Transportation and Works Committee Report dated April 26, 2006
Appendix ‘C” - Extract from MOU Agreement between
the Town and Go Transit
COMMITTEE/COUNCIL ITEM TRACKING FORM
Revised:
September 2009
|
COUNCIL
|
DEVELOPMENT
SERVICES
Planning
Economic Dev.
Transportation
|
GENERAL
Community Services
Environment &
Sustainability
Finance & Administrative
Lands, Building & Parks
Construction
|
|
TARGET MEETING DATE
April 19, 2010
|
DATE REPORT AUTHORED
March 15, 2010
|
ITEM TITLE
Award
of Tender 001-T-10 Bullock Drive Widening at the intersection of McCowan Road
|
|
AGENDA SECTION
|
TIME
TO BE ALLOCATED
|
|
Presentation/Deputation
Consent Regular
|
5 minutes
|
|
CONFIDENTIAL REPORTS
For in camera
reports, please indicate appropriate subsection of s239(2) Municipal Act (√ all applicable):
(a) Security of
Property (e) Litigation or potential
litigation
(b) Personal matters
about individual (f) Solicitor-client privilege
(c)
Acquisition/disposition of land (g) Legislated authority to be
in camera
(d) Labour
relations/Employee negotiations
|
|
ORIGINATOR Ext.
Prathapan Kumar
2989
Rosemarie
Patano 2990
|
CONTACT Ext.
Prathapan Kumar 2989
|
|
|
|
|
DOES
THE REPORT, PRESENTATION, BY-LAW AFFECT OTHER DEPTS:
Yes No (List all departments impacted and being
consulted on this report.)
Electronic
Approval Required by:
|
Department
|
Individual
|
Obtained
|
|
Community and Fire Services
|
Steve Andrews
|
|
|
Community and Fire Services
|
Brenda Librecz
|
|
|
Treasurer
|
Joel Lustig
|
|
|
Corporate Services
|
Andy Taylor
|
|
|
CAO
|
John Livey
|
|
Attachments:
Attachment ‘A’ - Key Plan
Attachment ‘B’ - Region of York Transportation and
Works Committee Report dated April 26, 2006
Appendix ‘C” - Extract from MOU Agreement between
the Town and Go Transit
Comments
& Questions:
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