Report to: General Committee                                                    Report Date: May 06, 2010

 

 

SUBJECT:                         Award of Tender 002-T-10 Bullock Drive Watermain Replacement - Phase 2 (from Jug Lane to Hawkridge Avenue)

PREPARED BY:              Prathapan Kumar, Ext. 2989

                                            Rosemarie Patano,  Ext. 2990

 

RECOMMENDATION:

1)      THAT the report entitled “Award of Tender 002-T-10 Bullock Drive Watermain  Replacement - Phase 2 (from Jug Lane to Hawkridge Avenue) ” be received;

 

2)      AND THAT the contract for tender 002-T-10 Bullock Drive Watermain Replacement - Phase 2 (from Jug Lane to Hawkridge Avenue) be awarded to the lowest priced bidder, Sam Rabito Construction Ltd. in the amount of $624,771.66 inclusive of HST;

 

3)      AND THAT a separate purchase order in the amount of $62,477.17 inclusive of HST be issued for contingency to cover any additional fees and that the Director of Asset Management be authorized to approve expenditure of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy;

 

4)      AND THAT staff be authorized to retain a qualified geotechnical consulting firm in accordance with the Town’s purchasing bylaw to provide geotechnical and materials testing services during construction for an upset limit of $6,105.60 inclusive of HST;

 

5)      AND THAT the award be funded from  Capital Budget account 053-6150-10340-005,  2010 Watermain Construction and Replacement;

 

6)      AND THAT Staff be authorized and directed to do all things necessary to give effect to this resolution.

 

EXECUTIVE SUMMARY:

Not Applicable

 

1. Purpose   2. Background   3. Discussion   4. Financial  

PURPOSE:

The purpose of this report is to obtain Council approval to award the construction tender 002-T-10 for Bullock Drive Watermain Replacement - Phase 2 (from Jug Lane to Hawkridge Avenue).

 

BACKGROUND:

The Town is proposing to replace the existing aging municipal watermain on Bullock Drive from Jug Lane to Hawkridge Avenue with a new 300mm diameter PVC watermain.  Phase 1 construction from McCowan Road to Jug Lane was completed in 2009.  The project is part of Waterworks Department’s on-going Watermain Improvement Program to systematically replace and upgrade deficient watermain to improve supply capacity and reliability.  Replacement of this watermain is required in order to reduce disruption of services to the area businesses and residents.  

 

 

Bid Information:

Advertised

ETN

Bids closed on

April 14, 2010

Number picking up bid documents

10

Number responding to bid

6*

* Two (2) bidders after bid opening where disqualified for submitting non-compliant bids.  The two bidders had mathematical errors that resulted in an uncertain bid price.

  “The Town in its sole discretion may reject as non-complaint Tender which contains omissions, erasures: is ambiguous or unclear as to meaning or intent”.

Detailed Pricing Information:

Company

Prices *

Sam Rabito Construction Ltd

$ 624,771.66

Direct Underground Inc.

$ 965,458.18

Lancorp Construction Co. Ltd.

$1,354,513.11

Calder Hill Contracting Limited

$1,481,056.76

* Prices are inclusive of HST and have been verified for accuracy and compliance with the tender terms and conditions.

 

OPTIONS/ DISCUSSION:

During construction, Bullock Drive will be reduced to one lane traffic between Jug Lane and Hawkridge Avenue from end of June to mid September.

 

FINANCIAL CONSIDERATIONS AND TEMPLATE:

The following table summarizes the financial considerations for this report. 

 

Original Budget and Account #

$2,500,000.00

 

053-6150-10340-005

2010 Watermain Construction & Replacement

Budget Available for this Project

$1,115,000.00

(A)

Less:  Construction Cost

$624,771.66

Awarded to Sam Rabito Construction Ltd. (002-T-10)

$613,965.86 plus $10,805.80 HST

Less:  Construction Contingency

$62,477.17

         10% of construction cost

         $61,396.59 plus $1,080.58 HST

Less:  Geotechnical Services

$6,105.60

       To be Awarded as per Purchasing

         Bylaws

         $6,000.00 plus $105.60 HST

Total Costs of Awards

$693,354.43

(B)

Budget Remaining *

$421,645.57

(A) – (B)

* The remaining balance will be returned to the original funding source upon payment of the final invoice.

 

HUMAN RESOURCES CONSIDERATIONS:

Not applicable

 

ALIGNMENT WITH STRATEGIC CONSIDERATIONS:

The proposed watermain replacement is in line with Town’s goal to provide better quality services to the residents.  

 

BUSINESS UNITS CONSULTED AND AFFECTED:

The Finance and Legal Departments have been consulted, provided input and reviewed this report. 

 

RECOMMENDED BY: 

 

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ATTACHMENTS:

Attachment “A” - Key Plan

002-t-10.pdf

 

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