Animal Care Committee

 Minutes of Meeting

April 21, 2010

5:30pm Ontario room

 

IN ATTENDANCE: Councillor Valerie Burke, Bernice Royce,  Tara Sermer, Caroline Lane, Yasuko Naka, Bob Newman, Barbara Newman,  Annabel Musson, Janet Andrews, Andrea Sims & Terri Daniels.

REGRETS:  Denielle Duncan

STAFF:  Laura Gold, Committee Clerk

GUESTS:  N/A

 

DESCRIPTION

ACTION

ASSIGNED TO

Opening Remarks

The Animal Care Services Committee convened at 5:30 p.m. with Councillor Valerie Burke presiding as Chair. Councillor Burke welcomed the Committee.

 

 

Trap Neuter and Return(TNR) Update

Ms. Valerie Burke provided an update with respect to the Town’s Trap Neuter and Return (TNR) Project.  She advised that the Town had plans to partner with Urban Cat Relief to clean up a specific feral cat colony.  The Committee expressed its concern because Action Volunteers for Animals (AVA) had also submitted a proposal for cleaning up feral cat colonies.  The Committee believed it should be consulted before the Town enters any partnerships regarding animal care services.  Members were willing to hold a special meeting to review the (2) proposals submitted.   Members requested that Mr. Bill Wiles, Manager of By-Laws & Enforcement, be advised of AVA’s TNR proposal (in case he was not aware of the proposal). 

 

 

*      Advise Mr. Wiles of AVA’s TNR proposal

 

Laura Gold

Minutes Review

The following amendment were made to the March 11, 2010 Animal Care Services Committee Minutes:

 

1) Under Feral Cat Colonies the last sentence was corrected to read: “Denielle advised to contact her group (Action Volunteers for Animals, AVA) as they may be willing to provide a business plan”.

 

2) The attendance was corrected to reflect that Janet Andrews was absent from the meeting.

 

The Animal Care Committee approved the minutes from the March 11, 2010 meeting as amended.

*      Amend March 11, 2019 Animal Care Service minutes

Laura Gold

2011 Fundraising Calendar

Ms. Caroline Lane showed the Committee the new entry form.  She noted that the same picture would be used for the 2011 calendar, as she thought it would help brand the calendar.  Ms. Lane advised that she would provide the Committee Clerk with the 2011 calendar information for the Town’s website.  The Committee Clerk was requested to have Corporate Communication’s approve the 2011 calendar information, and have the Town’s website updated.  The Committee Clerk thought the website could be updated by next week. 

 

The Committee noted the importance of how the photos are laid out, and its need to be able to match the photo to the submission.

 

It was agreed that there would be (3) advertisements per page, and that a special rate would be provided for organizations that advertised in the 2010 calendar.

 

The Committee was advised that (2) more organizations demonstrated an interest in advertising in the 2011 calendar.   Members felt that organizations that previously advertised should be provided with the first opportunity to advertise.   Ms. Lane advised that she would email the Committee the advertisement form/information.  The Committee discussed sending letters with the 2011 calendar information to organizations that had previously advertised.

 

The Committee advised that 500 calendar entry forms should be printed.  It was agreed that copies of the 2010 calendar should be brought to community events the Committee will be attending and undertaking in promotional and fundraising activities.

 

The Committee believed that the cost of the forms should be covered by the Town.  They felt all funds raised by the Committee should go towards the establishment of a Markham animal shelter.  The Committee Clerk was requested to look into this matter.

 

*      Provide Committee Clerk with the 2011 calendar information

*      Have Corporate Communications review the 2011 calendar information for the website

*      Update the Town’s website with 2011 calendar information

*      Email Committee Advertisement Form/ Information

*      Look into the Town covering the cost of printing 500 calendar entry forms in colour

Caroline Lane

 

 

Laura Gold

 

 

 

 

Laura Gold

 

 

Caroline Lane

 

 

Laura Gold

 

Participation in Upcoming Events (Markville Community Table, Unionville Festival, and Barkham)

Markville Mall Community Table (May 15, and May 16, 2010)

It was agreed that Members should be scheduled for (3) hour rotating shifts. Ms. Andrews noted she would do a double shift, as she would be away in October when the Committee tentatively plans to have another community table at Markville Mall. Ms. Terri Daniels volunteered to make the schedule for the Markville community table.

 

Caroline Lane volunteered to pick up the display the Friday before the event.  She noted that she has the Town’s collection box, and that will bring it to the event.  The Committee agreed that it would not sell dog licenses at this years Markville community table.  The Committee Clerk was requested to look for the PowerPoint presentation created to display at community events.  She was also requested to book a laptop with a lock from the Town’s Information Technology Services (ITS) Department.

 

Unionville Festival (June 5, 2010)

Denielle Duncan was requested to follow up with the representative from Unionville Festival with respect to having an animal area at the festival.  

 

Barkham (June 19, 2010)

The Committee discussed having an independent table at Barkham rather than to being apart of the Markham Community table.  It would cost approximately $25 to have a booth at Barkham.  The Members all agreed to help watch the dogs.

 

*          Make schedule for the Markville community table

 

*          Pick up display from the Clerks Department the Friday prior to the event

 

*          Bring collection box to the event

 

*          Look for the PowerPoint Presentation previously created to display at the event

 

*          Book laptop with a lock from ITS to bring to the event

 

*          Follow up with the representative from Unionville Festival with respect to having an animal area

 

 

 

Terri Daniels

 

 

Caroline Lane

 

 

 

Caroline Lane

 

 

Laura Gold

 

 

 

 

Laura Gold

 

 

 

Denielle Duncan

2010 Business Plan

The Committee review the 2010 Animal Care Services Business Plan (Business Plan enclosed).

 

The Committee made the following recommendations:

 

1) Under goals, change bullet (6) to read: “Support a trap neuter and return project”.

 

2) check the 2010 Markham Fair dates

 

The Committee agreed to focus on the 2011 Animal Care Services Calendar for its 2010 fundraising activities.   Members felt they could add additional fundraising activities later if the Committee felt it had more time to commit to fundraising.

 

It was requested that the final version of the business plan be presented to the Committee at the next meeting.

*          Present final version of Business Plan

Janet Andrews

Animal Shelter Update

 

 

No report was provided.

 

 

New Business

Mr. Robert Newman advised that he would be moving to Cobourg on June 14, 2010, and that he will be resigning from the Committee at this time.  The Committee Clerk requested that he forward an email in to the Clerks Department with the date he will be resigning from the Committee. 

 

There was a discussion with respect to filling Committee vacancies.   Members agreed that vacancies should be filled in order to maintain a manageable workload for the Committee.  It was noted that it would be challenging to fulfill the vacancies before November 2010.

 

 

*          Provide Clerks Department with the date of your resignation

Robert Newman

Next Meeting Date:

 

Wednesday, May 19th, 2010  at 5:30 p.m. in the Ontario Room

 

 

Adjournment

The Animal Care Services Committee adjourned at 6:45 p.m.