|
|
Committee
of the Whole |
|
|
|
|
|
|
|
|
TO: |
Mayor and Members of Council |
|
|
|
|
FROM: |
Peter Loukes,
Director of Operations and Asset Management |
|
|
|
|
PREPARED BY: |
Paul Ingham, Manager of
Operations Ivy Ho, Purchasing Supervisor |
|
|
|
|
DATE OF MEETING: |
|
|
|
|
|
SUBJECT: |
Tender Award #024-T-05 Supply and Delivery of
Various Vehicles |
|
|
|
RECOMMENDATION:
THAT tender 024-T-05 for the Supply and Delivery of Various Vehicles for
2005 be split and awarded to the lowest priced bidders, Giles Chevrolet
Oldsmobile in the amount of $262,767.24 and Unionville
Motors in the amount of $186,474, totaling $449,242.20 inclusive of 8% PST and exclusive
of 7% GST;
AND THAT the details of the award, along with the corresponding funding
sources, are listed in Table “A”:
|
Account # |
Current Budget Allocated for these Vehicles |
Less Cost of this Award |
Company |
Description |
Department Allocation |
|
56 6150 6172 005 2004 Corporate
Fleet Replacement Program |
$170,000.00 |
$216,540.00
|
Giles
Chev Old. |
Pick-Up Trucks with Dump Box |
1 for Roads and 4 for
Parks |
|
57
6150 6731 005 2005 Corporate Fleet Replacement Program |
$140,000.00 |
$106,557.12 |
Unionville Motors |
Full Size Cargo Van |
4 for
Waterworks |
|
57
5350 6733 005 New Fleet Operations |
$ 28,000.00 |
$ 24,741.72 |
Giles
Chev Old. |
Compact Cargo Van |
1 for
Roads |
|
53 5350 6667 005 New
Fleet Waterworks |
$142,000.00 |
$ 79,917.84 $ 21,485.52 |
Unionville Motors Giles Chev Old. |
Full Size Cargo Van Seven Passenger Van |
4 for Waterworks |
|
TOTAL |
$480,000.00 |
$ 449,242.20 |
|
||
Table
“A”
Note:
Prices are inclusive of 8% PST and exclusive of 7% GST
AND THAT the
shortfall of $46,540 for the purchase of 5 Pick-Up Trucks with Dump Box will be
funded from the excess funds resulting from savings on previous purchases in the
same account, account # 56 6150 6172 005, 2004 Corporate Fleet Replacement
Program;
AND THAT any remaining balance from these accounts will be applied to
the purchase of other vehicles as budgeted or returned to the original source
of funding;
AND FURTHER THAT
vehicles (#1232, 2170, 2171, 2194, 2195, 3332, 3333, 3334 and 3335) will be
sold upon delivery of the new vehicles in accordance with Purchasing By-law
2004-341, PART V Disposal of Personal Property and proceeds will be transferred
to the Lifecycle Replacement and Capital Reserve Fund.
PURPOSE:
The purpose of this report is to obtain
approval for the award of tender 024-T-05 for the Supply and Delivery of
Various Vehicles for 2005 to the lowest priced bidders.
BACKGROUND:
Tender 024-T-05 was issued for the Supply and Delivery of 2005 Vehicles for
various departments. The tenders were
issued in accordance with Purchasing By-Law 2004-341. Staff have reviewed the bid documents and are
satisfied that all terms, conditions, bid prices and specifications comply with
the Town’s requirements.
BID INFORMATION:
|
Advertised |
Electronic
Tendering Network (ETN) |
|
Bids
closed on |
|
|
Number
picking up bid documents |
9 |
|
Number
responding to bid |
4 |
PRICING INFORMATION:
|
Item |
Description |
Qty. |
Giles Chev. Old. |
Unionville Motors |
Slessor Motors |
Maciver Dodge |
|
1 |
2005 Conventional Cab & Chassis with Dual Rear
Wheels complete with Dump Body, 10000 lbs. GVW |
5 |
$ 216,540.00 |
$ 216,723.60 |
$ 218,878.20 |
$ - |
|
2 |
2005 Compact Cargo Van |
1 |
$
24,741.72 |
$ 25,120.80 |
$ 25,297.92 |
$ - |
|
3 |
2005 Full Size Cargo Van |
7 |
$ 188,364.96 |
$ 186,474.96 |
$ 188,553.96 |
$ - |
|
4 |
2005 Seven Passenger Compact Window Van |
1 |
$
21,485.52 |
$ 22,617.36 |
$ 22,850.64 |
$ 21,801.96 |
FINANCIAL
CONSIDERATIONS:
Staff recommend that tender 024-T-05 for the Supply and Delivery of
Various Vehicles for 2005 be split and awarded to the lowest priced bidders,
Giles Chevrolet Oldsmobile and
Unionville Motors in the total amount of $449,242.20 inclusive of 8%
PST and exclusive of 7% GST.
The shortfall of
$46,540 for the purchase of 5 Pick-Up Trucks with Dump Box will be funded from
the excess funds resulting from savings on previous purchases in the same
account, account # 56 6150 6172 005, 2004 Corporate Fleet Replacement Program. Previous purchases to date in this account
have resulted in a savings of $70,449 ($8,646 Waterworks funded) which is
sufficient to fund the current shortfall of $46,540.
Any remaining balance from these accounts will be applied to the
purchase of other vehicles as budgeted or returned to the original source of
funding.
Vehicles (#1232,
2170, 2171, 2194, 2195, 3332, 3333, 3334 and 3335) will be sold upon delivery
of the new vehicles in accordance with Purchasing By-law 2004-341, PART V
Disposal of Personal Property and proceeds will be transferred to the Lifecycle
Replacement and Capital Reserve Fund.
______________________________________ __________________________________
Peter Loukes,
Jim
Sales,
Director of Operating and Asset Management Commissioner of Community Services
Q:\Finance and Administration\Finance\Purchasing\2004 File
Management\Contract Management\024-T-05 Supply and Delivery of Various Vehicles\024-T-05
Award Report 0421 .doc