Report to: General Committee – Community & Fire Services Report Date: Sep 20/07
SUBJECT: Programming &
Charrette,
PREPARED BY:
RECOMMENDATION:
THAT the report entitled “Programming & Charrette, East Markham Community Centre & Library” be received;
AND THAT Council approve in principle the recommended programs and associated space requirements contained in this report and as presented by the Town’s retained architectural/engineering services consultant, Shore Tilbe Irwin & Partners;
AND THAT Council direct staff to conduct a follow-up public consultation Charrette to refine the program and space requirements and solicit further input and comments from stakeholders and the public;
AND THAT staff report back of the findings of the aforementioned Charrette;
AND FURTHER THAT staff be authorized and directed to do all things necessary to give effect to this resolution.
1. Purpose 2. Background 3. Discussion 4. Financial
5. Others
(Environmental, Accessibility, Engage 21st, Affected Units) 6.
Attachment(s)
PURPOSE:
The purpose of this report is to seek Council’s approval in principle, for the recommended programming and associated space requirements of the East Markham Community Centre & Library and to obtain direction for staff to conduct a follow-up public consultation Charrette to solicit further input and comments from stakeholders and the public. An order-of-magnitude cost estimate will be part of the presentation by the Town’s retained architectural/engineering services consultant, Shore Tilbe Irwin & Partners.
BACKGROUND:
Council directed staff at their meeting on
Staff conducted a Charrette on
OPTIONS/ DISCUSSION:
There was an excellent public and stakeholder turnout (75 people) as well as active participation at the Charrette. The public consultation process was chaired by Councillor Webster. Mayor Scarpitti gave an introductory speech to the attendees and the Stakeholders were then invited to participate in 6 concurrent breakout sessions facilitated by staff of Shore Tilbe Irwin & Partners (STIP), the Town’s architectural/engineering services consultant. The sessions were grouped under the following design components: library, aquatics, fitness/gymnasium, older adults/youth, multi-use/common space, and an open session. Structured questions, attached as Attachment “A” to this report, were discussed at each of the sessions. The facilitators then presented summaries of discussions at each session to the entire group of participants.
STIP summarized the information gathered at the Charrette, which is attached to this report as Attachment “B”. A preliminary proposed programming for the Community Centre and Library was developed by STIP, incorporating the base program as approved by Council, as well as an analysis of the merits of each of the requests collected at the Charrette.
Many subsequent meetings between STIP and staff were carried out to rationalize the programming features, the space requirement for these programs, as well as the associated cost to implement the programs. The collective recommendation of STIP and staff is contained in the Power Point presentation, attached as Attachment “C” to this report. The following captures the essence of the program:
AQUATICS (41,668 sq. ft.):
- 8 Lane- 25m Tank (with 6m teaching deck space)
- Therapy Tank
- Leisure Tank (2,500 s.f.)
- Children’s Spray Pad (2,000 s.f.)
- Water Slide
- Family, Men’s, Women’s Change Rooms
- Swim Club Offices
GYMNASIUM (16,280 sq. ft.):
- Triple Gymnasium
- Includes NBA main court (50’x94’) and 3 cross courts (40’x60’) with
generous run out space (includes 9 badminton courts)
- Includes Dedicated Children’s Indoor Playground
- Retractable Bleacher Seating (200 seats)
FITNESS (17,370 sq. ft.):
- General
Fitness Area (6,500 s.f.)
- Aerobics Room
(1,300 s.f.)
- Running Track
- Men’s and
Women’s Change Rooms
- Health Service
Area
LIBRARY
(20,040 + 3,000 [Medical Library] = 23,040 sq. ft.)
- Information
Services
- Computer
Learning Facility
- Adult Info/
Multilingual/ Multi-Media Collections
- Teen Area and
Children’s Info Playground
- Study Area/
Meeting Rooms/ Staff Areas
- Medical
Library
MULTI-USE (7,700 sq. ft.):
- Multi-use areas (includes retractable seating for use as Performance
Space )
- Kitchen
- Storage Areas
C+L
OLDER ADULTS (2,970 sq. ft.):
- Multi-Use Area
- Kitchen
- Games Room
YOUTH (2,670 sq. ft.):
- Multi-Use
Area/ Games Room
- Program Room
- T.V Lounge
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Program Overview Summary |
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Building Component |
Area (sq.
ft.) |
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Aquatics |
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41,668 |
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Gymnasium |
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16,280 |
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Fitness |
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17,370 |
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Library |
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20,040 |
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Medical
Library |
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3,000 |
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Multi-Use |
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7,700 |
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Older
Adults |
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2,970 |
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Youth |
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2,670 |
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Common
Areas |
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12,900 |
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Total |
124,598 |
With Council’s concurrence to the principle of the recommended programming and associated space requirement as presented, staff intends to conduct a follow-up public consultation Charrette and will further analyze the collected additional information from this Charrette and will present a refined set of recommendations and associated cost estimate to Council in a future report.
FINANCIAL CONSIDERATIONS AND TEMPLATE:
COST ESTIMATE:
The total cost for the East Markham Community Centre & Library project is estimated at $59.90m. Land costs are estimated at $4.45 million (obtained from the Manager of Real Property). The estimated cost of construction including contingency obtained from the architect is $303/sq. ft. based on a 124,598 sq. ft. facility. An additional $30sq. ft., or 10%, has been added for internal costs that include the architect fees and other miscellaneous costs. The total cost of construction including internal costs is estimated at $41.59m
The future parking structure for 300 parking spots is estimated at $25,000 per spot, for a total of $7.50m.
The estimated cost for furniture, equipment and IT are included at $6.36m.
PROPOSED FUNDING SOURCES:
It is anticipated that
Once the design of the community centre is finalized a refined cost and estimate with corresponding funding sources will be provided to Council.
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Cost Estimate Summary (124,598
sq. ft.) |
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COST ESTIMATE |
($000’s) |
|
Land
(9.2 Acres) |
4,450 |
|
Parking
Structure |
7,500 |
|
Construction
(Incl. Internal and Construction Contingency) |
41,590 |
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FF&E
/ IT Costs |
6,360 |
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TOTAL COST ESTIMATE |
59,900 |
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PROPOSED FUNDING SOURCES: |
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90%
DC Funding |
51,617 |
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10%
Non DC Reserve |
5,735 |
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MSH
Library Contribution for Medical Library |
934 |
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Ramp
up Reserve/Tax Rate (LEED Silver/Rec. IT) |
1,614 |
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TOTAL PROPOSED FUNDING SOURCES |
59,900 |
ENVIRONMENTAL CONSIDERATIONS:
The East Markham Community Centre and Library will incorporate an environmentally friendly building design, energy consumption and product procurement in the development of the facility.
ACCESSIBILITY CONSIDERATIONS:
The facility will be designed with regard to ensuring accessibility of all its users.
ENGAGE 21ST CONSIDERATIONS:
The project
aligns with the following Town of
BUSINESS UNITS CONSULTED AND AFFECTED:
Recreation Services
Financial Services
RECOMMENDED BY:
__________________ _____________________ _____________________
Barbara
Roth Catherine
Biss
Director, Chief Executive Officer Director,
Recreation
Services
________________________ ________________________
Allan
Seabrooke
Commission Lead, Commission Lead,
Community and Fire Services Operations & Asset Management
ATTACHMENTS:
“A” – Charrette Questions
“B” – Charrette Summary
“C” – STIP Power Point Presentation
Q:\commission share\operation & asset management\reports\2007\asset
management\facility assets\EMCC&L GC Report – Programming & Charrette –
2007-10-05.doc