SIXTH MEETING OF THE YEAR 2008 -
MARKHAM THEATRE ADVISORY BOARD
TOWN OF
MARKHAM
57 Goldring Crescent, Markham
Monday, June
23rd, 2008
MINUTES
ATTENDANCE:
Present Staff
Mario
Miranda, Chair Bonnie
Armstrong
David
Banfield John
Ryerson
Dennis
Cline Wendy
Woof-Severn
Nancy
Cogger
Simon
Gulden
Brian
Harvey
Michael
Landry
Regrets
Neil
Fernandez
Jennifer
Kah
Pat
Kincaid
Genny
Landis
Elizabeth
Richardson
Alan
Seabrooke
Isabel
Schnapp
Debbie
Watson
Tony
Wong, Regional Councillor
The
meeting convened with Mario Miranda in the Chair.
1.0 CALL TO ORDER AND CHAIR’S OPENING
REMARKS
·
thanks
for coming; no quorum
2.0 ADOPTION OF THE MINUTES OF THE MARKHAM
THEATRE FOR PERFORMING ARTS ADVISORY BOARD MEETING HELD ON MAY 26TH,
2008.
·
question
re new format
·
following
Town’s guidelines – facts, not comments
·
minutes
are posted on website
·
no
quorum so approval held over to next meeting
3.0 ADDITIONS/CHANGES
TO AGENDA
·
add
to Section 4.1 – Purchase of Projector and Screen
4.0 BUSINESS
ARISING FROM THE MINUTES
4.1 Use
of Endowment Fund
(a) Rising Star Proposal
·
build
classical audience and create niche
·
Royal
Conservatory of Music partnering
·
high
school fit with RCM
·
York
Symphony Orchestra moving to Richmond Hill Theatre
·
overview
of programs; not all acts confirmed
·
Ovation
Performing Arts Academy considering sponsoring Vocal Horizons Choir
(b) Purchase of Projector and Screen
·
use
of Endowment Fund outlined in Council extract of October 8th, 1985
·
provide
fundraising objectives for youth
·
proposed
budget does not include overhead
·
internet/corporate
uses
·
next
step market testing
·
Arts
Council – develop base of uses
·
cost
analysis
·
business
case/SWAT
·
recommendation
for use of fund must be approved by Council
·
put
together report for circulation to board
5.0 MANAGER’S
REPORT
·
SteelArt
Signs not awarded contract for new electronic highway sign
5.1 July
- September Events
·
two
theatre drama camps sessions during month of July
·
one
new client in July
·
Taste
of Asia event back, as is Don Valley North Lexus customer apprecia- tion night
·
August
mostly dark due to renovation
·
Dance
Institute using rehearsal hall for dance workshops – 5 days
·
Canada
(KW) Music & Arts on August 30th
·
September
back to regular schedule – Markham Youth Theatre, Markham Little Theatre both
using full week
·
Theatre
Fundraising Gala with Natalie MacMaster on September 27th
5.2
PES
Sales Update
·
as
of June 16th, 4,726 tickets sold with revenue of $145,781; comparison data with
2007 not available until June month end
6.0 SUB-COMMITTEE
REPORTS
6.1 Financial Performance and Business Plan
Tracking - Brian
Harvey, Chair, Mario Miranda, Pat Kincaid, David Banfield, Michael Landry
·
revenue
$8,660 over budget for month but $45.7 under budget year-to-date
·
expenses
under budget by $37K for month and $29.5K year-to-date
·
audience members
up over last year
·
sponsorship
$67.5K on $80K budget; $19K pending
6.2 Fundraising and Sponsorship
Development
- Neil
Fernandez, Chair, Jennifer Kah, Genny Landis, Dennis Cline, Nancy Cogger, David
Tsubouchi, Wendy Woof-Severn, Simon Gulden
·
sponsorship
revenue secured for 2008 - $57,500
·
spring
PES Show sponsorship secured for 2009 - $22,500
·
proposals
sent to Holy Trinity, RBC, HSBC, Times Group, Lebovic and to personal contacts
through Simon Gulden
·
Staybridge
Suites and Howard Johnson’s Toronto/Markham contra value secured for PES season
artists rooms – over 100 room nights, value of $10,000+
·
Theatre
Gala sponsorship secured $15,000; includes: Presenting Sponsor - Coca Cola
Bottling; Supporting Sponsors - The Miller Group, Miller Thomson LLP, Deloitte
·
distributed
ticket and silent auctions materials to board requesting support
6.3 25th Anniversary Committee
– Bonnie
Armstrong, Dennis Cline, Simon Gulden
7.0 NEW BUSINESS
8.0 DATE OF
NEXT MEETING
Monday,
September 22nd, 2008, 5:30 p.m.
Canada
Room, Markham Civic Centre
9.0 ADJOURNMENT