GRANTS
SUB-COMMITTEE MEETING
CANADA ROOM,
APRIL 27,
2009
MINUTES
|
Grants
Sub-Committee: Deputy Mayor J. Heath Councillor V. Burke Councillor L. Kanapathi Regrets Councillor A. Chiu |
Staff A. Taylor, Commissioner of Corporate Services J. Lustig, Director of Financial and Client Services A. Tang, Manager, Financial Planning J. Kee, Committee Clerk |
The Grants
Sub-Committee meeting convened at the hour of 12:30 p.m. with Councillor V.
Burke in the Chair.
1. MINUTES OF THE APRIL 14, 2009 GRANTS SUB-
COMMITTEE MEETING
Moved by Deputy Mayor J. Heath
Seconded by Councillor L. Kanapathi
That the minutes of the April 14, 2009 Grants Sub-Committee Meeting be adopted.
CARRIED
2. STATUS OF THE 2009 APPROVED CELEBRATE
Mr. Joel Lustig, Director of Financial and Client Services, reviewed the current status of the Celebrate Markham Grants, noting that $15,750 remains unallocated in the Budget at this time.
3. SOUTH ASIAN HERITAGE CELEBRATION
GRANT REQUEST (APPENDIX C)
The Director of Financial and Client Services
advised that a grant request in the amount of $4,000 has been received from the
organizers of the South Asian Heritage Celebration. In 2008, a grant of $2,500 had been approved
by the Town, and information outlining the 2009 Budget and the 2008 financial
results from the2008 event was presented.
Members discussed whether the funding should be
through the Celebrate Markham grants or the Senior Grants.
Moved by Councillor L. Kanapathi
Seconded by Deputy Mayor J. Heath
That Committee approve a grant in the amount of
$3,000 for the South Asian Heritage Celebration for 2009;
And that funding be drawn from the unallocated
Budget which is currently in the amount of $15,750.
CARRIED
4. OUTSTANDING ISSUES FROM MEETING OF APRIL 14, 2009
Moved by Deputy Mayor J. Heath
Seconded by Councillor L. Kanapathi
That Committee approve a grant in the amount of
$9,500 for the Markham Village Music Festival for 2009.
CARRIED
Fiesta Canada - The Director of
Financial and Client Services reported that no additional information has been
received from the organizers of Fiesta Canada since the last meeting, however, Committee
noted that the multicultural event had been held at the Markham District Vets
Hall in 2008 and had been quite successful.
Moved by Deputy Mayor J. Heath
Seconded by Councillor L. Kanapathi
That Committee approve a grant in the amount of
$1,000 for the Fiesta Canada for 2009.
CARRIED
5. 2009 AUDIT
The Director of Financial and Client Services
advised that staff were required to conduct an audit of an event with approved
grant amounts equal to or greater than $10,000 and asked Committee members to
advise which of the following events was to be chosen for the 2009 audit: (The 2008 audit was done on the Taste of Asia
Festival.)
·
Chinese
new year Celebration
·
·
·
·
Milliken
Mills Children’s Festival
·
Moved by Councillor L. Kanapathi
Seconded by Deputy Mayor J. Heath
That the Markham Arts Council be audited for
2009.
CARRIED
6. OTHER BUSINESS
Committee queried the current process regarding the issuance of the Senior Grants cheques, and Members were advised that cheques are issued and then mailed to the organizations.
It was requested that the Senior Groups, who have received approval for Senior Grants for 2009, be invited to attend the May 12, 2009 meeting of Council to be formally presented with the cheques. The Committee Clerk will contact representatives of the following Senior Groups:
- Milliken on the Move
- Thornhill Seniors Club, and
- Older Adults in Action
7. NEXT MEETING
It was suggested that if any further grant issues arise, staff could contact the Chair to determine if either a Grants Sub-Committee meeting would be required, or if the matter could be directed to General Committee for consideration.
Staff was directed to cancel the date of the next meeting, which had been tentatively scheduled for Wednesday, May 6th.
ADJOURNMENT
Moved by Deputy Mayor J. Heath
Seconded by Councillor L. Kanapathi
That the Grants Sub-Committee meeting adjourn. (1:00 p.m.)