M I N U T E S
FINANCE & ADMINISTRATIVE
COMMITTEE
2002-04-08 - Canada Room
Attendance
|
Chair, K.
Usman Vice Chair, Budget:Deputy Mayor F.
Scarpitti Vice-Chair, IT Councillor S. Daurio Members: Regional
Councillor G. Landon Councillor J. Heath Councillor J. Virgilio Others: Councillor
D. Horchik Councillor G. McKelvey Councillor E. Shapero Regional Councillor T. Wong Regional Councillor B. O'Donnell |
J. Livey, Chief Administrative Officer A. Taylor, Commissioner of Corporate Services R. Robinson, Town Solicitor J. Sales, Commissioner of Community Services M. F. Turner, Commissioner of Development Services B. Cribbett, Treasurer B. Nanninga, Executive Assistant J. Baird, Acting Commissioner of Development Services J. Lustig, Manager, Financial Planning B. Roth, CSI Program Manager Brian Varner, Manager of Real Property S. Birrell, Town Clerk D. Smith, Committee Clerk |
The Finance & Administrative Committee convened at the hour of 1:03 p.m. with Councillor K. Usman in the Chair.
DISCLOSURE OF INTEREST
None declared.
Moved
by Deputy Mayor F. Scarpitti
Seconded
by Regional Councillor T. Wong
That
the Building Mechanical Maintenance - Tender 002-T-01 be awarded to the lowest
bidder, S.I.G. Mechanical Services Limited in the total amount of $332,697.24,
inclusive of 7% GST ($320,259.96 inclusive of 3% GST) for a three year term
commencing April 1, 2002 for an all inclusive maintenance contract;
And
that the funding for the Building Mechanical Maintenance - Tender 002-T-01 be
absorbed within the 2002 to 2004 operational budgets of the affected
facilities.
Carried.
RECOMMENDATION:
That the
Town be authorized to enter into a Sales Trailer Agreement with Humbold
Properties Limited and Greenmark Homes (1) Ltd. with respect to Part of Lot 16,
Concession 8, on Draft Plan 19T-95013,
and that the Mayor and Clerk be authorized to execute the agreement in a form
satisfactory to the Town Solicitor.
Deferred.
See following motion.
Moved
by Councillor G. McKelvey
Seconded
by Councillor J. Heath
That
the motion with respect to the Sales Trailer Agreement with Humbold Properties
Limited and Greenmark Homes (1) Ltd., Part of Lot 16, Concession 8 be deferred
subject to more information from staff with respect to signs.
Carried.
______________________________________________________________________________
* Council passed the following
resolution on April 16, 2002 regarding Item No. 2:
"That the tabled memorandum from the
Acting Commissioner of Development Services, dated April 16, 2002, providing
additional information regarding signs, be received;
And that the Town be authorized to enter into
a Sales Trailer Agreement with Humbold Properties Limited and Greenmark Homes
(1) Ltd. with respect to Part of Lot 16, Concession 8, on Draft Plan 19T-95013,
and that the Mayor and Clerk be authorized to execute the agreement in a form
satisfactory to the Town Solicitor."
RECOMMENDATION:
That
the Town be authorized to enter into a Sales Trailer Agreement with Grand Life
Boulevard Corporation and Wilderton Investments Limited, with respect to Part
of Lot 21, Concession 4, being Draft Plan of Subdivision 19TM-20007, and that
the Mayor and Clerk be authorized to execute the agreement in a form
satisfactory to the Town Solicitor.
Deferred.
See following motion.
Moved
by Councillor G. McKelvey
Seconded
by Councillor J. Heath
That
the motion with respect to the Sales Trailer Agreement with Grand Life
Boulevard Corporation and Wilderton
Investments Limited, Part of Lot 21, Concession 4 be deferred, subject to more
information from staff with respect to signs.
Carried.
______________________________________________________________________________
* Council passed the following
resolution on April 16, 2002 regarding Item No. 3:
"That the tabled memorandum from the
Acting Commissioner of Development Services, dated April 16, 2002, providing
additional information regarding signs, be received;
And that the Town be authorized to enter into
a Sales Trailer Agreement with Grand Life Boulevard Corporation and Wilderton
Investments Limited, with respect to Part of Lot 21, Concession 4, being Draft
Plan of Subdivision 19TM-20007, and that the Mayor and Clerk be authorized to
execute the agreement in a form satisfactory to the Town Solicitor."
Moved
by Deputy Mayor F. Scarpitti
Seconded
by Regional Councillor T. Wong
That
the Town be authorized to enter into a Model Home Agreement with 536142 Ontario
Inc. and Royalpark Homes with respect to Lot 46, on Draft Plan of Subdivision
19T-95012 and that the Mayor and Clerk be authorized to execute the agreement
in a form satisfactory to the Town Solicitor.
Carried.
Moved
by Deputy Mayor F. Scarpitti
Seconded
by Regional Councillor T. Wong
That
the Town be authorized to enter into a Sales Trailer Agreement with 536142
Ontario Inc. and Royalpark Homes with respect to Lot 46, on Draft Plan of
Subdivision 19T-95012, and that the Mayor and Clerk be authorized to execute
the agreement in a form satisfactory to the Town Solicitor.
Carried.
Moved
by Deputy Mayor F. Scarpitti
Seconded
by Regional Councillor T. Wong
That
the Town of Markham confirm that it does not have any interest in acquiring the
surplus Provincial property known as Parts 7 & 12, Plan 65R-17495, south
west corner of Langstaff Road and Ruggles Avenue, Thornhill.
Carried.
Moved by Councillor S. Daurio
Seconded by Regional Councillor B. O'Donnell
That Engineering Department staff be authorized to retain the consulting firm of Ecoplans Limited to prepare a Municipal Class Environmental Assessment for the development of stormwater management facilities to service the westerly portion of the South Unionville Secondary Plan Area and the easterly portion of the Markham Centre area to an upset limit of $35,845.00 inclusive of all taxes and disbursements ($34, 505.00 inclusive of 3% GST);
And that a contingency allowance of $8,025.00 inclusive of all tax and disbursements ($7,725.00 inclusive of 3% GST) be approved for additional environmental investigations and public consultation to be expended as required by the Director of Engineering;
And that the project be funded from the Engineering Department, Capital Project #3779, Account #083-5399-3779-005.
Carried.
Moved
by Councillor J. Heath
Seconded
by Councillor S. Daurio
That
Council recommend the following reporting process be forwarded to Markham
Energy Corporation for approval:
1. That
the President of Markham Hydro Distribution Inc. attend Richmond Hill Hydro
Board of Director meetings, as the staff liaison to Markham Energy Corp.
2. That
the President of Markham Hydro Distribution Inc. report items of importance
from the Richmond Hill Hydro Board of Director meetings to the Markham Energy
Board of Director meetings.
3. That
a standing item be included on all Markham Energy Board of Director meeting
agendas requesting the identification of items relating to both Markham Energy
and Richmond Hill Hydro that should be forwarded in a report to the Town of
Markham Council.
4. That
reports from Markham Energy be submitted to the Town of Markham Council on a
quarterly basis, at a minimum.
Carried.
Moved by
Councillor S. Daurio
Seconded
by Regional Councillor B. O'Donnell
That
the request from the Markham Lawn Bowling Club for a grant in the amount of
$500.00 be denied as it does not comply with the Town's current grant policy.
Carried.
That
the Community Services Commission be requested to report on the Recreation
Department's role in these types of events.
RECOMMENDATION:
That
the request for financial support from the Unionville Village Festival to be
held from Friday May 31 to Sunday, June 2, 2002 be received;
And that the Commissioner of Corporate
Services be authorized to arrange for articles to be donated for the Silent
Auction fundraising event to be held on May 31, 2002.
Carried.
Moved
by Councillor S. Daurio
Seconded
by Regional Councillor B. O'Donnell
That authority be granted to submit the name
of Mr. Robert Hunn, Chair of the Markham Advisory Committee on Accessibility to
be considered for membership on the Accessibility Advisory Council to be
established by the Minister of Citizenship.
Carried.
The
Town Clerk was requested to respond immediately since the deadline has passed
and his resume will follow.
Moved by Councillor D. Horchik
Seconded by Councillor S. Daurio
That
the request for assistance in promoting Alzheimer Society "Spring For a
Toonie" campaign by displaying a poster and brochures on Town premises be
approved.
Carried.
Moved
by Councillor S. Daurio
Seconded
by Councillor Jack Heath
That Mr. Robert Hunn, Chair of the Markham
Advisory Committee on Accessibility be nominated for the Community Action Award
for 2002 in which the Province of Ontario recognizes individuals who have
endeavoured to improve the lives of persons with disabilities.
Carried.
Moved
by Regional Councillor G. Landon
Seconded
by Deputy Mayor F. Scarpitti
That permission be granted to open the
Council Chambers for viewing of the funeral proceedings for the late Mayor
Lorna Jackson which will be telecast by Rogers Cable on April 9, 2002.
Carried.
Moved
by Deputy Mayor F. Scarpitti
Seconded
by Councillor S. Daurio
That authority be granted to give all
necessary assistance to enable Mayor Cousens to perform his functions and
duties as Mayor of the Town of Markham.
Carried.
______________________________________________________________________________
* Amended by Council at its meeting held
on April 16, 2002 to read as follows:
"That the authority be
granted to the Chief Administrative Officer to authorize assistance on an as
required basis to Mayor Cousens in the discharge of his duties during his
treatment and period of convalescence."
………………………………..
At 2:00 p.m. Committee recessed in-camera to discuss confidential matters and reconvened at 3:30 p.m.
………………………………..
RECOMMENDATION:
That the Committee rise from the In-camera session and the Chairman report.
Moved
by Regional Councillor G. Landon
Seconded
by Councillor S. Daurio
That
Council recommend to Markham Hydro Distribution Inc. that, as 50% shareholder
of Richmond Hill Hydro Inc., it execute the Shareholders Agreement between
Markham Hydro Distribution Inc. and Hydro Vaughan Distribution Inc., in the
form attached to the April 8, 2002 report as Schedule 'A' save and except
Clause 4.01 (2) (b)
Carried.
Moved
by Regional Councillor G. Landon
Seconded
by Councillor S. Daurio
That
Council receive and accept the Agreement Of Purchase And Sale for the surplus
property located at 8 Second Street (also known as 10 Second Street),
Unionville and described as Parts 1, 2 and 3, Plan 65R-18787 from Mr. Tom Fung
in the amount of $130,000 including GST;
And
that notice of the proposed disposition of such lands be placed on the agenda
for the Council meeting of April 16, 2002, as required by Town of Markham
By-law No. 178-96.
Carried.
Moved
by Regional Councillor B. O'Donnell
Seconded
by Councillor S. Daurio
That
staff be authorized to notify TLC Daycare that the Town will commence recovery
of the operating costs associated with the Daycare as provided for in the Lease
Agreement between the Town of Markham and the TLC Daycare effective May 2003.
Carried.
Moved
by Deputy-Mayor F. Scarpitti
Seconded
by Regional Councillor B. O'Donnell
That
the outcome of the salary review for part-time staff be received;
And
that based on that review the salary structure for those part-time positions
requiring an adjustment be increased by 5% on average;
And
that the proposed increase to the salary structure for part-time staff be
effective May 01, 2002;
And
that the 2002 funding of approximately $190,000.00 required be funded from the
approved 2002 Operating Budget.
Carried.
……………………………………………………..
Moved
by Regional Councillor G. Landon
Seconded
by Councillor J. Virgilio
That
the report and verbal update on the Electricity Market Opening provided by
Milan Bolkovic, President, Markham Hydro Distribution Inc. be received.
Carried.
Moved
by Regional Councillor B. O'Donnell
Seconded
by Councillor G. McKelvey
That
the verbal presentation on the status of Richmond Hill Hydro by Treasurer B.
Cribbett be received.
Carried.
Barb
Roth, CSI Program Manager, was in attendance to give an overview of the status of
the Core Services Implementation program.
Moved
by Deputy Mayor F. Scarpitti
Seconded
by Councillor S. Daurio
That
the verbal update by Barb Roth, CSI Program Manager and the report dated April
8, 2002 entitled "Status Update - Core Services Implementation
Program" be received.
Carried.
Moved
by Councillor G. McKelvey
Seconded
by Councillor J. Heath
That
the report providing information regarding the Town's collection of tax arrears
in 2001 for prior tax years (2000 and prior) be received for information.
Carried.
Moved
by Deputy Mayor F. Scarpitti
Seconded
by Regional Councillor T. Wong
That
the report entitled "Staff Award of Contracts for the period of February
1, 2002 to March 18, 2002" dated April 8, 2002 be received for information
only.
Carried.
Moved
by Regional Councillor G. Landon
Seconded
by Regional Councillor B. O'Donnell
That
the request from the Publisher, York Region Newspaper Group for financial
support for commitment of a bursary for York Region Celebration of the Arts and
to proclaim the week of October 14, 2002 York Region Celebration of the Arts
Week, be received.
Carried.
Moved by Councillor D. Horchik
Seconded by Councillor S. Daurio
That
the request to participate in the 3rd annual S'port for Kids Foundation Benefit
Gala to be held at the Premiere Ballroom & Convention Centre in Richmond
Hill on Friday, June 7, 2002 be received.
Carried.
ADJOURNMENT
The Finance & Administrative Committee meeting adjourned at the hour of 3:40 p.m.