Minutes
General Committee
November 20, 2017
Meeting
Number 19
Finance & Administrative Issues Community Services Issues
Chair: Deputy Mayor Jack
Heath Chair: Councillor Alan Ho
Vice Chair: Councillor Colin Campbell Vice
Chair: Councillor Alex Chiu
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Colin
Campbell
Vice Chair: Councillor Karen Rea Vice Chair: Regional Councillor Nirmala
Armstrong
Alternate formats are available
upon request.
Attendance
|
Mayor Frank Scarpitti Deputy Mayor Jack Heath Regional Councillor Jim Jones Regional Councillor Joe Li Regional Councillor Nirmala Armstrong Councillor Valerie Burke Councillor Alan Ho Councillor Don Hamilton Councillor Karen Rea Councillor Colin Campbell Councillor Amanda Collucci Councillor Logan Kanapathi Councillor Alex Chiu |
Andy
Taylor, Chief Administrative Officer Brian Lee,
Acting Commissioner of Development Services Trinela
Cane, Commissioner of Corporate Services Catherine
Conrad, City Solicitor and Acting Director of Human Resources Kimberley
Kitteringham, City Clerk Martha
Pettit, Deputy City Clerk Joel
Lustig, Treasurer Phoebe Fu, Director of Asset Management Carlie
Turpin, Manager, Elections Graham
Seaman, Director of Sustainability & Asset Management Bryan Frois, Chief of Staff Alida
Tari, Council/Committee Coordinator |
The General Committee meeting convened at the hour of 9:06 AM with Deputy
Mayor Jack Heath in the Chair.
General Committee recessed at 11:17 AM and reconvened at 11:32 AM. General Committee recessed at 12:52 PM and
reconvened at 1:41 PM.
Disclosure of
Pecuniary Interest
None disclosed.
Moved by
Councillor Alex Chiu
Seconded by
Regional Councillor Nirmala Armstrong
1) That
the minutes of the November 6, 2017 General Committee meeting be confirmed.
Carried
Ms. Pam
Veinotte, Field Superintendent, Rouge National Urban Park delivered a
PowerPoint presentation regarding the Rouge National Urban Park.
The
Committee discussed the following relative to the Rouge National Urban Park:
·
Boundary
of the park and size
·
Access
to the park via park shuttles, transit, and by car
·
Importance
of maintaining biodiversity
·
Improvements
to Locust Hill Schoolhouse
·
Locust
Hill School House and Cedarena properties that are subject to further
discussions between Toronto Region Conservation Authority, and the City of Markham
·
Markham
trails leading into the National Park
·
Houses
in the park, and potential long term leases
·
Necessary
agreements for land transfer between City of Markham and Parks Canada
·
Maintenance
and restoration of ecological integrity
General
Committee thanked Ms. Veinottee and her team for all their work on the Rouge
National Urban Park.
Moved by
Mayor Frank Scarpitti
Seconded by
Councillor Valerie Burke
1) That
the presentation provided by Ms. Pam Veinotte, Field Unit Superintendent, Rouge
National Urban Park entitled “Rouge National Urban Park” be received.
Carried
Presentation Report Appendices 1-14
Andrea Tang, Senior Manager of Financial Planning delivered a PowerPoint
presentation regarding September 2017 Year-to-Date Review of Operations and
Year End Projections.
There was discussion regarding future potential financial benefits from
the LED Streetlights.
The Committee discussed the Corporate Stabilization Fund, and funding
relative to the 2013 Ice Storm.
Moved by Councillor Logan Kanapathi
Seconded by Councillor Amanda Collucci
1) That the presentation entitled “September 2017 Year-to-Date (YTD) Review of Operations and Year End Projection”; and,
2) That the report entitled “2017 September Year-To-Date Review of Operations” be received.
Carried
There were
no deputations.
General
Committee supported having appropriate staff attend a future Animal Care
Committee meeting to provide an update on animal care activity programs, and
that a motion is not required.
There was
discussion regarding when staff will report back regarding the sale of domestic
animals, and it was noted that staff anticipate reporting back in the first
quarter of 2018. The Committee suggested that staff investigate the legality.
The
Committee discussed the importance of outreach education relative to wildlife
and domestic pets, and investigate if the Animal Care Committee can work with
the School Boards.
Moved by Councillor Valerie Burke
Seconded by Regional Councillor
Nirmala Armstrong
1) That staff be directed to report back on enacting a by-law permitting the sale of domestic animals, provided they are sourced from recognized rescues and/or shelters; and
2) That the minutes of the September 20, 2017 Animal Care Committee meeting be received for information purposes.
Carried
There was
discussion relative to 234-Q-17 Supply & Delivery of Staging Equipment for
the Aaniin Community Centre.
Moved by
Councillor Colin Campbell
Seconded by
Councillor Don Hamilton
1) That the report entitled “Staff Awarded
Contracts for the Month of October 2017” be received; and,
2) That Staff be authorized and directed to
do all things necessary to give effect to this resolution
Carried
The Committee suggested that the following amendments be made to the
2018 Council and Standing Committee meeting calendar:
·
Reschedule
the April 17, 2018 Council meeting to April 24, 2018
·
Reschedule
the April 24, 2018 Planning Public Meeting to April 17, 2018
·
Reschedule
the June 4, 2018 General Committee meeting to June 12, 2018
·
Reschedule
the June 5, 2018 Planning Public Meeting to June 11, 2018
Moved by Councillor Colin Campbell
Seconded by Councillor Don Hamilton
1) That the 2018 Council and Standing
Committee Meeting Calendar be adopted,
as amended at the November 20, 2018 General Committee meeting.
Carried
Moved by Councillor Colin Campbell
Seconded by Councillor Logan Kanapathi
1) That the report titled “Quality Management
System - Management Review” be received; and,
2) That the Report on Quality Management
System to Council from Management Review (Attachment “A”), be received; and,
3) That Council, as the Owner of the City’s
drinking water system, acknowledge and support the outcome and action items
identified from the Management Review; and further,
4) That Staff be authorized and directed to
do all things necessary to give effect to this resolution.
Carried
Kimberley
Kitteringham, City Clerk addressed the Committee and provided some opening
remarks relative to the Use of Corporate Resources for Election Purposes.
Carlie
Turpin, Manager, Elections delivered a PowerPoint presentation regarding the
Use of Corporate Resources for Election Purposes.
The
Committee suggested that the following be clearly defined:
·
Opening
of nomination period
·
Nomination
Period
·
Close
of nomination period
There was
considerable discussion regarding the prohibited use of any City resources for
distribution of election related materials. Staff clearly emphasized that it is
never appropriate to use any City resources for distribution of
election-related materials by any Member of Council, and City staff who are
running for office in municipal, regional, school board, federal or provincial
elections.
The
Committee suggested that the proposed policy be consistent with printed and
electronic distribution of newsletters.
There was
discussion regarding the importance to clearly define the new rules set out in
the Municipal Elections Act.
The
Committee discussed whether it is appropriate for candidates running for municipal
office to hold annual events such as Golf Tournaments or BBQ’s during the
campaign period in an election year. It
was suggested that this be further discussed at a future General Committee
meeting.
The
Committee suggested that this matter be further discussed at a future General
Committee meeting, and that staff also include information relative to the
election of the Regional Chair; By-Elections; Third Party Advertising, and
potential seat vacancy as a result of the 2018 Provincial Election.
Moved by
Councillor Colin Campbell
Seconded by
Councillor Amanda Collucci
1) That the report and presentation titled, “Use of Corporate Resources for Election Purposes,” be received; and,
2) That staff be directed to place this matter on a future General
Committee meeting agenda for further discussion.
Carried
There were no motions.
There were no notices of motions.
Councillor Karen Rea requested that staff report
back on a lobbyist registrar and lobbyist registry.
Moved by Councillor Karen Rea
Seconded by Councillor Valerie Burke
That staff be directed to report back on potential
establishment of a lobbyist registry and a potential appointment of a lobbyist
registrar.
Carried
Councillor Karen Rea requested that the December 4,
2017 General Committee meeting be rescheduled.
There was discussion regarding whether the meeting date should remain,
or be rescheduled to another day.
Moved by Mayor Frank Scarpitti
Seconded by Regional Councillor Jim Jones
That the Monday December 4, 2017 General Committee
meeting be rescheduled to Tuesday December 5, 2017 from 10:00 a.m. to 3:00 p.m.
Carried
There were
no announcements.
Moved by Mayor Frank Scarpitti
Seconded by Regional Councillor Jim Jones
That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a
confidential session to discuss the following matters (2:36 PM):
[Section 239 (2) (b) (c)]
General Committee confirmed the November 6, 2017 General Committee
Confidential meeting minutes.
[Section
239 (2) (c)]
General Committee received an update
on this matter.
Carried
Moved by Councillor Colin Campbell
Seconded by Councillor Logan Kanapathi
That the General Committee rise from the confidential session 3:57 PM.
Carried
Adjournment
Moved by Councillor Colin Campbell
Seconded by Councillor Logan
Kanapathi
That the General Committee meeting adjourn at 3:57 PM.
Carried