M I N U T E S

COMMITTEE OF THE WHOLE

2004-12-14

Canada Room

Meeting No. 1

Attendance

Mayor D. Cousens Regional Councillors F. Scarpitti J. Heath (11:12 a.m.) J. Jones (11:10 a.m.) B. O'Donnell Councillors S. Daurio E. Shapero J. Virgilio G. McKelvey J. Webster (11:12 a.m.) D. Horchik K. Usman A. Chiu

J. Livey, Chief Administrative Officer J. Baird, Commissioner of Development Services S. Birrell, Town Clerk C. Conrad, Town Solicitor B. Cribbett, Treasurer P. Miller, Manager, Secretariat Services J. Sales, Commissioner of Community & Fire Services A. Taylor, Commissioner of Corporate Services J. Lustig, Director of Financial and Client Services B. Varner, Real Property Manager P. Loukes, Director, Operations & Asset Management

The Committee of the Whole meeting convened at the hour of 11:05 a.m. with Mayor D. Cousens in the Chair.

DISCLOSURE OF INTEREST

None declared.

1. MINUTES OF COMMITTEE OF THE WHOLE
- NOVEMBER 30, 2004 (16.0)

Moved by Councillor A. Chiu

Seconded by Councillor G. McKelvey

That the minutes of the Committee of the Whole meeting held on November 30, 2004 be confirmed.

Carried

2. GENERAL COMMITTEE SCHEDULE (16.23) Report

Committee had before it the report dated December 14, 2004 from the Town Clerk regarding the proposed 2005 General Committee meeting schedule.

Discussion took place regarding possible efficiencies and inefficiencies, possible meeting duration, quorum requirements and meeting start time.

Committee agreed that meetings should take place on a Monday/Tuesday schedule with General Committee commencing at 9:30 a.m. for a six (6) month trial period. Committee also agreed that staff should be instructed not to schedule subcommittee, task force, or working committee meetings that would require the attendance of several Councillors on Standing Committee days.

Moved by Regional Councillor B. O’Donnell

Seconded by Councillor K. Usman

That meetings of the General Committee be scheduled on Mondays and Tuesdays as illustrated on Schedule “A” attached to the original minutes in the office of the Clerk;

And that no subcommittee, task force or working group committees that would require the attendance of several Councillors be scheduled on Standing Committee days;

And that General Committee meetings commence at 9:30 a.m.;

And that the 2005 calendar of Council, Committee of the Whole and Standing Committees attached as Schedule “C” attached to the original minutes in the office of the Clerk, be approved.

Carried

3. CANADA – ONTARIO MUNICIPAL
RURAL INFRASTRUCTURE FUND (5.10) Report

Committee had before it the tabled report dated December 14, 2004 from the General Manager, Construction and Utilities, regarding the Canada-Ontario Municipal Rural Infrastructure Program.

Peter Loukes, Director of Operations and Asset Management was in attendance to field questions.

Moved by Councillor K. Usman

Seconded by Councillor E. Shapero

That the report entitled “Canada –Ontario Municipal Rural Infrastructure Fund” be received;

That the Operations and Asset Management Department be authorized to submit an application to the Canada-Ontario Municipal Rural Infrastructure Fund for Waste Management, Waste Diversion (Organics Management) by January 10, 2005 due date;

And that Council pass a resolution that the application submitted for Waste Management, Waste Diversion (Organics Management) as the Town’s highest priority for the implementation of Mission Green, Phase 2, 3-Stream Organics Collection under the first intake of the Canada-Ontario Municipal Rural Infrastructure Fund.

Carried

4. 2004 ADVISORY COMMITTEE/BOARD APPOINTMENTS (16.24)

Moved by Councillor K. Usman

Seconded by Councillor A. Chiu

Heintzman House Community Centre Board

That the following members of the Heintzman House Community Centre Board be confirmed for a term January 1 to December 31, 2005:

Paul Glionna

Robert Hansford

Ed Hankins, Chair

Sam Masson

Ken Davis

Bob Willson

Mervin Goldstein (lifetime non-voting member)

Warren Carroll (lifetime non-voting member)

Auxiliary Members

Marilyn Elrick, Chair Sabina Margitta

Carole Reilly, Secretary Christine Schmoll

Claire Ritchi, Treasurer Eugenia Cork

Toinette Bezant Valerie Dainton

Barbara Goldstein Norma Woollon

June O'Donnell Marion Zeltins

Alison Ballantyne

Markham Public Library Board

That the resignation of Christine Lachance from the Markham Public Library Board be received with regret and a letter of appreciation forwarded.

Victoria Square Community Centre Board

That the following members of the Victoria Square Community Centre Board be confirmed for a term to expire December 31, 2005:

James Barker

Edith Friedel, Chair

Joy Mortson

Jean McCron

Ruth Brock

German Mills Community Centre Board

That the following members of the German Mills Community Centre Board be confirmed for a term January 1 to December 31, 2005:

Myra Bechtel

Kathy Branny

Eileen Carter

Erin Cattral

Helen Duffy

Stan Solomon

Sharon Raibmon

Carried

5. SITE LEASE 8100 WARDEN AVENUE
MARKHAM DISTRICT ENERGY INC. (13.7) report

Committee had before it the report dated December 14, 2004 from the Town Solicitor regarding the site lease for 8100 Warden Avenue between the Town of Markham and Markham District Energy Inc.

Brian Varner, Manager, Real Property,.was in attendance and provided the background and rationale for the proposed value on the subject site lease.

Moved by Councillor A. Chiu

Seconded by Councillor K. Usman

That the report dated December 6, 2004, entitled "Site Lease 8100 Warden Avenue, Markham District Energy Inc." be received;

And that the verbal report by the Manager, Real Property with respect to the amount of annual rent for the subject property be received;

And that Council authorize the Mayor and Clerk to execute a site lease with Markham District Energy Inc. for the land situated under the structure and related improvements on property located at 8100 Warden Avenue, including sufficient land to accommodate an expansion of the operation, together with an easement for egress and access over the existing driveway from Warden Avenue, in a form that is satisfactory to the Chief Administrative Officer and the Town Solicitor.

Carried

6. KYLEMORE HOMES
NORTH SIDE OF 16^TH AVENUE, WEST OF KENNEDY ROAD
OFFICIAL PLAN AND ZONING BY-LAW AMENDMENTS AND
DRAFT PLAN OF SUBDIVISION APPLICATIONS TO PERMIT
67 CONDOMINIUM TOWNHOUSES, A COMMERCIAL BLOCK,
PARKETTE, AND BUFFER/VALLEY LANDS
(OP 03 119805, ZA 03 119739, SU 03 119813) (10.3, 10.5, 10.7)

Committee had before it the minutes of the December 6, 2004 Unionville Subcommittee meeting with respect to the Kylemore Homes development proposal for the north side of 16^th Avenue, west of Kennedy Road. In addition, Committee had the tabled memorandum dated December 14, 2004 from the Commissioner of Development Services and the Director of Planning and Urban Design regarding this proposal.

The Commissioner of Development Services reviewed the concerns of residents regarding existing and future access and overall traffic impacts as well as comments from the Region of York regarding potential signalization of streets in the area of 16^th Avenue and Kennedy Road.

Committee discussed the various possible scenarios and how they would best improve the traffic situation in the area and resolve the concerns of residents.

Committee agreed that a letter from the Town of Markham Fire Department requesting signalization of the intersection of Birchview Lane and Kennedy Road be forwarded to the Region of York with a copy of the resolution passed this date.

Peter O’Hanlan, Kylemore Homes, was in attendance and requested that the application by Kylemore Homes be considered on its own merit and not made dependent on potential intersection signalization.

Moved by Councillor K. Usman

Seconded by Councillor J. Virgilio

That the tabled information from the Director, Planning and Urban Design, providing information regarding the possibility of aligning Street ‘A’ with Aitken Circle, be received.

And that the Region of York be requested to signalize the aligned intersection of Street ‘A’ and Aitken Circle with all costs being borne by the applicant;

And that the Region of York also be requested to review the Kennedy Road and Sixteenth Avenue intersection with a view to improving operations;

And that the Region of York be requested to signalize Birchview Lane and Kennedy road at the Region’s cost;

And that Town staff be directed to review the issue of how to limit infiltration into this community via Aitken Circle whether by signage or design.

Carried

7. ICE RINK PILOT PROJECT (6.1) Report

Committee had before it the tabled communication from the Town’s insurer regarding insurance issues with respect to the ice rink pilot project.

Discussion took place regarding possible alternatives to achieve the goals of Committee to assist the community with respect to insurance coverage. It was agreed that this pilot project would facilitate evaluation of how this insurance proposal could be implemented.

Moved by Deputy Mayor F. Scarpitti

Seconded by Councillor E. Shapero

That the information regarding insurance issues with respect to the ice rink pilot project, be received;

And that the matter be referred back to staff to develop with the insurance company a more beneficial program for the community.

Carried

ADJOURNMENT

The Committee of the Whole meeting adjourned at 12:15 p.m.