Report to: General Committee Report Date: June 11, 2007

SUBJECT: Award of Tender 060-T-07 Construction of Orchard View Neighbourhood Park

PREPARED BY: Linda A. Irvine, Manager, Parks and Open Space

Alex Moore, Senior Construction Buyer

RECOMMENDATION:

THAT the report entitled “Award of Tender 060-T-07, Construction of Orchard View Neighbourhood Park” be received;

AND THAT the contract for Tender 060-T-07 for the construction of Orchard View Neighbourhood Park be awarded to the lowest priced bidder, Zuron Construction Inc in the amount of $405,312.72 exclusive of a $40,531.00 contingency and GST;

AND THAT a consultant and construction contingency amount of $40,531.00 exclusive of GST, be established to cover additional consultant/construction costs and that the Director of Planning & Urban Design or designate be authorized to approve expenditures of this contingency amount up to the specified amount in accordance with the Expenditure Control Policy;

AND THAT Staff be authorized to issue a PO in the amount of $28,788.76 for Madison Homes Ltd for financing the design work of Orchard View Neighborhood Park;

AND THAT Staff be authorized to retain Cosburn Giberson for contract administration services in the amount of $15,500 on a non-competitive procurement basis pursuant to Purchasing By-law 2004-341, Part II, Section 7 (1c);

AND THAT the above be funded from Planning and Urban Design’s Capital Budget account 81-5350-7626-005, Greensborough N.P. Orchard View in the amount of $494,400.00 and account 81-5350-6654-005, Wismer Neighborhood Park 3 in the amount of $33,172.48;

AND THAT upon payment of all invoices associated with this project, any remaining funds will be returned to the original funding sources.

AND THAT FURTHER staff be authorized and directed to do all things necessary to give effect to this resolution.

EXECUTIVE SUMMARY:

Not Required

1. Purpose 2. Background 3. Discussion 4. Financial

5. Others (Environmental, Accessibility, Engage 21st, Affected Units) 6. Attachment(s)

PURPOSE:

The purpose of this report is to award the contract for the construction of Orchard View Neighbourhood Park located at the corner of Orchard View Road and Alfred Paterson Drive in Greensborough. The park block is described as park Block 346 of Registered Plan 65M-3594.

BACKGROUND:

In August 14, 2006, the CAO and Commissioner of Development Services approved that Madison Homes Ltd finance the design of the Orchard View Neighborhood Park to an upset limit of $30,000. They have since hired Cosburn Giberson as the consulting landscape architects and received final invoices totally $28,788.76. Staff requests a PO be issued to Madison Homes for reimbursement of this design cost.

Staff recommends extending the services of Cosburn Giberson for the next phase of work involving contract administration services in the amount of $15,500 and that the tendering process be waived in accordance with Purchasing By-Law 2004-341, Part II, Section 7 Non Competitive Procurement, item 1 (b) which states “when the extension of an existing contract would prove more cost-effective or beneficial;”

A Public Information Meeting was held to receive community input, parks concepts were presented to the Building and Parks Construction Committee and the Operations Department has reviewed the plans and provided input on operational matters.

A construction contingency of $40,531.00 has been established to cover any additional and unanticipated design and/or construction costs including authorized contingencies and approved change orders associated with this project.

Upon payment of all invoices associated with this project, any remaining funds will be returned to the original funding sources.

OPTIONS/ DISCUSSION:

The construction tender 060-T-07 was issued in accordance with the Purchasing By-law 2004-341. Staff and the consultant have reviewed the bid documents and are satisfied that all terms, conditions, bid prices and specifications comply with the Town’s requirements.

FINANCIAL CONSIDERATIONS AND TEMPLATE: (external link)

Total Estimated Project Costs:

Construction Cost	$ 405,312.72
Contingency – Consulting Fees and Construction	$ 40,531.00
Internal Capital Admin. Fee (2%)	$ 37,440.00
Design Cost (Cosburn Giberson)	$ 28,788.76
Contract Admin (Cosburn Giberson)	$ 15,500.00
Total Project Costs	$ 527,572.48
Total Budget	$ 494,400.00
Project Shortfall	($ 33,172.48)

Shortfall will be covered through transfer of budget from 81-5350-6654-005 (Wismer neighborhood park 3), which currently has budget remaining of $91,037 after all commitments and transfer to Villages of Fairtree Community Park construction.

BID INFORMATION

Advertised	ETN
Bids closed on	May 11,2007
Number picking up bid documents	14
Number responding to bid	9

DETAILED PRICING INFORMATION:

Company	Prices
Zuron Construction Inc	$405,312.72
Gateman-Milloy Inc	$412,295.57
Mopal Construction Ltd	$425,664.00
Pine Valley Enterprises Inc	$431,107.00
Rutherford Contracting	$460,119.72
Hank Deenen	$474,629.00
Royal Crest	$492,799.80
Lomco	$518,435.00
Rand General	$559,274.05

Note: Prices are exclusive of GST

The tender was evaluated on the selection of the lowest qualified bid. The bids have been verified for accuracy and compliance with the tender terms and conditions.

PROJECT SCHEDULE:

Subject to Council’s award of this tender, construction of this project is scheduled to commence June 25^th, 2007 and should be completed by November 30^th, 2007 weather permitting.

ENVIRONMENTAL CONSIDERATIONS:

None

ACCESSIBILITY CONSIDERATIONS:

None

ENGAGE 21^ST CONSIDERATIONS:

None

BUSINESS UNITS CONSULTED AND AFFECTED:

The Finance Department has reviewed this report and their comments have been incorporated.

RECOMMENDED

BY: ________________________

Valerie Shuttleworth, MCIP, RPP

Director, Planning and Urban Design

________________________

Jim Baird, MCIP, RRP

Commissioner, Development Services

ATTACHMENTS:

None

Q:\Development\Design\linda\Parks\Greensborough (Orchard View) Construction Report May 141.doc