M I N U T E S

GENERAL COMMITTEE

April 19, 2010
Meeting No. 11

Finance & Administrative Issues Community Services Issues

Chair: Reg. Councillor J. Virgilio Chair: Councillor A. Chiu

Chair, Budget Sub-Ctte: Councillor D. Horchik Environment & Sustainability Issues

Chair: IT Sub-Ctte: Reg. Councillor J. Jones Chair: Councillor E. Shapero

Chair: Grants Sub-Ctte: Councillor V. Burke

Alternate formats are available upon request.

Attendance

Mayor F. Scarpitti Deputy Mayor J. Heath Regional Councillor J. Jones Regional Councillor G. Landon Regional Councillor J. Virgilio Councillor V. Burke Councillor. E. Shapero Councillor D. Hamilton Councillor C. Moretti Councillor J. Webster Councillor D. Horchik Councillor L. Kanapathi Councillor A. Chiu

J. Livey, Chief Administrative Officer C. Conrad, Town Solicitor A. Taylor, Commissioner of Corporate Services B. Librecz, Commissioner of Community & Fire Services J. Lustig, Treasurer S. Andrews, Director of Asset Management M. Shatil, Senior Manager of Facilities R. Sacoransky, Senior Project Manager B. Wiles, Manager of By-Laws & Enforcement A. Tari, Committee Clerk

The General Committee convened at 9:05 AM with Regional Councillor J. Virgilio in the Chair. Councillor C. Moretti chaired the building, parks, and construction related items.

1. DEPUTATION REGARDING A PROPOSED
DISPOSITION OF LAND BY THE MUNICIPALITY -
ITEM NO. 3 ON THE CONFIDENTIAL
GENERAL COMMITTEE AGENDA (8.6)

Moved by Regional Councillor G. Landon

Seconded by Councillor C. Moretti

1) That the deputation by Ms. Fari Ashar regarding a proposed disposition of land by the municipality be received.

CARRIED

2. ELECTION SIGNS REGULATIONS (14.0)

Presentation

Mr. Bill Wiles delivered a PowerPoint presentation regarding the Election Signs Regulations providing a brief recap of the discussions from the April 13, 2010 Council meeting. He advised that there is an outstanding clause related to Election Campaign Offices (Clause 17.7) that requires Council direction and provided three options for consideration.

There was discussion with respect to permitting Election Campaign Office signs in residential areas for candidates running their campaign out of their homes. Staff advised that such an amendment would require an amendment to the Town’s zoning by-law and the sign by-law. Staff also advised that past experiences demonstrate that residents object to such signs being permitted in residential areas.

Moved by Mayor F. Scarpitti

Seconded by Councillor A. Chiu

1) That the presentation by Mr. B. Wiles, Manager of By-laws & Enforcement, entitled “Election Signs Regulations” be received; and,

2) That the proposed amending by-law to the Sign By-law 2002-94 be revised as outlined below:

- Revise Subsection (b) under Section 17.7 regarding Election Campaign Office to read as follows:

"(b) Within 42 days of the applicable election date, regular Sign By-law restrictions for the placement of signs in windows of the portion of the building occupied by the candidate’s Election Campaign Office are not applicable."

- Delete the following Subsection (c) under Section 17.7 in its entirety:

"Election signs, placed pursuant to Subsection (a) or(b) of Section 17.7 shall not be erected earlier than ninety (90) days prior to the election date."; and further

3) That the amending by-law to the Sign By-law 2002-94 regarding Election Sign Regulations be enacted by Council.

CARRIED

3. MINUTES OF THE MARCH 8, 2010

GENERAL COMMITTEE (16.0)

Minutes

Moved by Councillor D. Horchik

Seconded by Councillor A. Chiu

1) That the Minutes of the March 8, 2010 General Committee be received.

CARRIED

4. MINUTES OF FEBRUARY 22, 2010
CANADA DAY COMMITTEE (16.0)

Minutes

Moved by Councillor D. Horchik

Seconded by Councillor A. Chiu

1) That the Minutes of the February 22, 2010 Canada Day Committee be received.

CARRIED

5. MINUTES OF THE MARCH 25, 2010
ENVIRONMENTAL ADVISORY COMMITTEE (16.0)

Minutes

Moved by Councillor D. Horchik

Seconded by Councillor A. Chiu

1) That the Minutes of the March 25, 2010 Environmental Advisory Committee be received.

CARRIED

6. MINUTES OF THE FEBRUARY 1, AND MARCH 1, 2010
RACE RELATIONS COMMITTEE (16.0)

February March

Moved by Councillor D. Horchik

Seconded by Councillor A. Chiu

1) That the Minutes of the February 1, and March 1, 2010 Race Relations Committee be

received.

CARRIED

7. MINUTES OF THE DECEMBER 16, 2009,
AND THE JANUARY 20, 2010
MARKHAM VILLAGE BUSINESS IMPROVEMENT AREA (3.11)

December January

Moved by Councillor D. Horchik

Seconded by Councillor A. Chiu

1) That the Minutes of the December 16, 2009, and the January 20, 2010 Markham Village Business Improvement Area be received.

CARRIED

8. UNIONVILLE WASHROOMS
& WELCOME CENTRE (5.0)

Presentation

Mr. Robert Sacoransky, Senior Project Manager delivered a PowerPoint presentation with respect to the Unionville Washrooms and Welcome Centre. The presentation included five options and Mr. Sacoransky indicated the purpose of today’s presentation is to obtain feedback from the Committee and seek approval to present these options at a future community information meeting.

There was considerable discussion regarding the existing recycling depot site and whether it should remain at its current location. Staff pointed out that the Region of York will be constructing a larger recycling facility and that the Region is considering locations close to Unionville (such as Miller Avenue). Staff indicated that the Town will consider partnering with the Region with respect to the larger recycling facility. The Committee suggested that this future Regional Recycling Facility should be included as part of the presentation delivered to the Public.

There was discussion with respect to the proposed size of the Welcome Centre and whether there is a need for one. The Committee discussed the importance of understanding the services that the Welcome Centre will provide and the associated operating costs prior to presenting the proposal to the public. Staff advised that if the Welcome Centre is approved it will require a business plan.

There was discussion regarding alternative locations for the installation of permanent washrooms in Unionville that have been considered and the associated constraints with those locations. The Committee suggested that temporary washrooms be installed in the parking lot of the train station for the Summer 2010 given that a location for permanent washrooms has not been finalized. The Committee suggested that staff explore whether the proposed location for the permanent washrooms at Station Lane and Main Street could be located closer to the tracks.

Councillor Don Hamilton advised the Committee that at previous community meetings his constituents clearly stated that they do not want washrooms in the train station and that they want the existing recycling facility to remain.

There was brief discussion about the notices that will be mailed out for the community information meeting. Staff advised that they will work with the local Councillor, include a notice in the local newspaper and mail notices to special interest groups and adjacent neighbours.

The Committee discussed whether another community information meeting is necessary. There was discussion regarding the five proposed options and whether all five should be presented to the public. The Committee suggested that the community information meeting be held in May 2010.

Moved by Mayor F. Scarpitti

Seconded by Councillor D. Horchik

1) That the presentation entitled “Unionville Washrooms & Welcome Centre” be received; and,

2) That the staff options presented at the April 19, 2010 General Committee meeting be presented to the residents at a future community information meeting in order to obtain feedback and to decide on the best alternative; and further,

3) That temporary washrooms be installed in the parking lot of the train station for the Summer 2010.

CARRIED

IN CAMERA MATTERS

Moved by Councillor C. Moretti

Seconded by Councillor A. Chiu

That, in accordance with Section 239 (2) (c) of the Municipal Act, General Committee resolve into an in-camera session to discuss the following confidential matters (11:08 AM):

1) Confidential General Committee Minutes – March 1, and 8, 2010; and,

2) A pending disposition of land by the municipality.

3) A proposed disposition of land by the municipality.

CARRIED

Moved by Regional Councillor G. Landon

Seconded by Councillor C. Moretti

That the Committee rise from the in-camera session (12:00 PM)

CARRIED

NEW BUSINESS

There was no new business.

ADJOURNMENT

The General Committee meeting adjourned at 12:24 PM.