M I
N U T E S
GENERAL COMMITTEE
September 22,
2009
Meeting
No. 19
Finance & Administrative
Issues Community
Services Issues
Chair: Reg.
Councillor J. Virgilio Chair:
Councillor
A. Chiu
Chair, Budget Sub-Ctte: Councillor D. Horchik Environment & Sustainability Issues
Chair: IT Sub-Ctte: Reg. Councillor J. Jones Chair: Councillor
E. Shapero
Chair:
Grants Sub-Ctte: Councillor V. Burke
Attendance
|
Mayor F. Scarpitti Regional Councillor J. Jones Regional Councillor G. Landon Regional Councillor J. Virgilio Councillor V. Burke Councillor. E. Shapero Councillor C. Moretti Councillor J. Webster Councillor D. Horchik Councillor L. Kanapathi Councillor A. Chiu |
J. Livey, Chief
Administrative Officer L. Reigel, Assistant
Town Solicitor J. Klaus, General
Manager Waterworks A. Taylor,
Commissioner of Corporate Services B. Librecz, Commissioner
of Community & Fire Services B. Cribbett,
Treasurer J. Lustig, Director
of Financial and Client Services A. Tari, Committee Clerk J. Carnegie,
Director of Communication and Community Relations |
The General Committee convened at 1:04 PM with Regional Councillor J.
Virgilio in the Chair. Councillor A. Chui chaired the meeting for the community
services related items.
1. 2008
AUDIT REVIEW BY
KPMG, LLP (7.0)
Mr. Joel Lustig, Director of Financial and Client Services
delivered a brief PowerPoint presentation providing some background
information, and confirming that the Town’s 2008 Annual Report has been
published on the Town’s website, as required by the Municipal Act, 2001, Section 295.
Mr. Lustig further advised the Committee that the Town of Markham’s Performance
Measure Report Card details is listed on page 37 of the 2008 Annual Report.
Mr. K. Travers, Associate Partner, KPMG, LLP addressed the Committee advising that the audit is completed. Ms. Kate Leopold, KPMG, addressed the Committee highlighting the matters that have arisen from the audit and that are important and relevant to the audit Committee.
There was discussion regarding the original intent of International Financial Reporting Standards (IFRS) and its relation to Markham Enterprise Corporation (MEC).
Moved by
Councillor A. Chiu
Seconded by Councillor J. Webster
1) That the presentation by Mr. J. Lustig, Director of Financial and Client Services, and Mr. K. Travers, Associate Partner KPMG, LLP, entitled “2008 Audit Review by KPMG, LLP” be received.
CARRIED
2. SPONSORSHIP
ASSESSMENT
REPORT OVERVIEW (3.0)
Mr. H.
Wakeham, Wakeham & Associates Marketing Inc., delivered a PowerPoint
summarizing their report “An Assessment of Sponsorship Marketing Opportunities”
conducted for Markham earlier this year.
The
Committee discussed the following in relation to sponsorship: marketing benefits for potential sponsors;
developing opportunities for “official designation” sponsors; fundraising vs.
sponsorship marketing; potential approaches to exterior naming opportunities.
The
Committee suggested that the future staff report address the following:
- Ensure the corporate social and
environmental values of potential sponsors aligned with the Town’s values
- Further explore opportunities
in relation to the internal naming
- Proposed process for securing
sponsorships
- Potential revenues associated
with various naming options
- Maintaining the identity of Town
of Markham facilities
There was also
a discussion of how Sponsorship Marketing can assist in off-setting operating
costs.
Moved by
Deputy Mayor J. Heath
Seconded by Councillor C. Moretti
1) That the presentation by Mr. H. Wakeham, Wakeham & Associates Marketing Inc., entitled “Sponsorship Assessment Report Overview” be received; and,
2) That staff report back on recommendations with respect to Sponsorship
Assessments.
CARRIED
3. MINUTES OF
THE JUNE 1, 2009
RACE RELATIONS COMMITTEE
(16.0)
Moved by Councillor V. Burke
Seconded by Regional Councillor G. Landon
1) That the Minutes of the
June 1, 2009 Race Relations Committee be received.
CARRIED
4. MINUTES
OF THE SEPTEMBER 8, 2009
VARLEY MCKAY ART FOUNDATION OF
MARKHAM (16.0)
Moved by
Councillor V. Burke
Seconded by Regional Councillor G. Landon
1) That
the Minutes of the September 8, 2009 Varley McKay Art Foundation of Markham be
received.
CARRIED
5. MINUTES OF THE JUNE
18, 2009
MARKHAM ENVIRONMENTAL
ADVISORY COMMITTEE (16.0)
Moved by Councillor V. Burke
Seconded by Regional Councillor G.
Landon
1) That
the Minutes of the June 18, 2009 Markham Environmental Advisory Committee be
received.
CARRIED
6. DELEGATION OF AUTHORITY TO
CHIEF ADMINISTRATIVE OFFICER
DURING THE ANNUAL SUMMER RECESS
AS PER BY-LAW 4- 2000 (7. 0)
There was
discussion regarding the cancellation of the Purchase Order with VGN. Staff advised that the decision to cancel the
purchase order was due to a variety of reasons such as: non-compliance, quality issues, conflict
between price submitted and that there was an error when their bid was
submitted.
There was
discussion regarding the Region of York’s preferred supplier for the sidewalk
installation at Warden Avenue. Staff
confirmed that the Town of Markham does not compare rather projects are put out
for tender and this project was awarded to the lowest bidder.
Moved by Councillor E. Shapero
Seconded by Councillor L. Kanapathi
1) That report entitled “Delegation of Authority to Chief Administrative Officer during Annual Summer Recess as per By-Law 4-2000” be received.
CARRIED
7. DEVELOPMENT CHARGES
DEC 31/08
RESERVE BALANCES &
ANNUAL ACTIVITY OF THE ACCOUNTS (7.11)
Moved by
Councillor V. Burke
Seconded by Regional Councillor G. Landon
1) That
the report entitled “Development Charges December 31, 2008 Reserve Balances and
Annual Activity of the Accounts” be received for information purposes.
CARRIED
8. TOWN OF MARKHAM
WATER DISTRIBUTION SYSTEM MODEL
HYDRAULICS & WATER QUALITY
SIMULATION CAPABILITY (5.3)
Mr. Jerry Klaus, General Manager Waterworks, delivered a PowerPoint presentation regarding the Water Distribution System Model.
Councillor Dan Horchik requested that staff get back to him regarding the yellow areas within his Ward. Staff confirmed that they will follow up with Councillor Horchik and advised that the areas that are yellow still do meet the required standards.
There was brief discussion regarding the removal of the water tower at Wootten Way.
The Committee briefly discussed leakage with respect to older infrastructures.
Moved by Mayor F. Scarpitti
Seconded by Councillor J. Virgilio
1) That the presentation by Mr. J. Klaus, General Manager, Waterworks, entitled Town of “Markham Water Distribution System Model Hydraulics & Water Quality” be received.
CARRIED
9. REQUEST FOR
REPRESENTATIVES
TO PARTICIPATE ON THE TORONTO AND
REGION CONSERVATION AUTHORITY’S
TRAIL GUIDELINES ADVISORY COMMITTEE (5.7)
Moved by Councillor E. Shapero
Seconded by Mayor F. Scarpitti
1) That the Letter from the Toronto Region Conservation Authority (TRCA) requesting that Council appoint (1) Council Representative and (1) Staff Representative to TRCA’s Trail Guidelines Advisory Committee, be received; and,
2) That Mr. Lorenzo Mele, Traffic Demand Management Coordinator, be appointed as the Staff Representative to the TRCA’s Trail Guidelines Advisory Committee; and,
3) That
Council appoint Regional Councillor
Joseph Virgilio to the TRCA’s Trail Guidelines Advisory Committee.
CARRIED
10. SUSTAINABLE MANAGEMENT OF AGGREGATES (5.7)
Councillor Shapero suggested that staff prepare a report regarding Sustainable Management of Aggregates.
Moved by Councillor E. Shapero
Seconded by Councillor V. Burke
1) That the letter from Jamie Kirkpatrick, Campaigner, requesting Council to adopt the enclosed resolution to lesson the demand for “virgin” aggregates be received; and
2) That staff be directed to prepare a recommendation report
regarding Sustainable Management of Aggregates.
CARRIED
IN CAMERA MATTER
Moved by Councillor V. Burke
Seconded by Councillor E. Shapero
That, in accordance with Section 239 (2) (a) of the Municipal Act, General Committee resolve into an in-camera session to discuss the following confidential matter (3:09 PM):
1) An item regarding the security of property.
CARRIED
Moved by Regional Councillor G. Landon
Seconded by Councillor A. Chiu
That the Committee rise from the in-camera session (3:38 PM)
CARRIED
11. AQUATICS ADVISORY COMMITTEE APPOINTMENTS (16.24)
Moved by Councillor C.
Moretti
Seconded by Councillor
D. Horchik
1) That the following Councillors be appointed to the Aquatics Advisory Committee for the term ending November 30, 2010:
· Deputy Mayor Heath
· Councillor Alex Chiu
CARRIED
Councillor C. Moretti advised that she, Councillor D. Horchik, and Regional Councillor J. Jones were appointed to the Aquatics Advisory Committee with a term ending November 30, 2010.
ADJOURNMENT
The General Committee meeting adjourned at 3: 39PM.