M I
N U T E S
GENERAL COMMITTEE
October 26, 2009
Meeting
No. 22
Finance & Administrative
Issues Community
Services Issues
Chair: Reg.
Councillor J. Virgilio Chair:
Councillor
A. Chiu
Chair, Budget Sub-Ctte: Councillor D. Horchik Environment & Sustainability Issues
Chair: IT Sub-Ctte: Reg. Councillor J. Jones Chair: Councillor
E. Shapero
Chair:
Grants Sub-Ctte: Councillor V. Burke
Attendance
|
Mayor F. Scarpitti (a: 10:53 a.m.) Deputy Mayor J. Heath Regional Councillor G. Landon Regional Councillor J. Virgilio Councillor V. Burke Councillor. E. Shapero Councillor C. Moretti (d: 11:28 a.m.) Councillor J. Webster Councillor D. Horchik Councillor L. Kanapathi Councillor A. Chiu Regrets: Regional Councillor J. Jones |
J. Baird,
Commissioner of Development Services B. Librecz,
Commissioner of Community & Fire Services A. Taylor,
Commissioner of Corporate Services A. Brouwer, Deputy
Town Clerk T. Casale, Senior
Buyer C. Conrad, Town
Solicitor B. Cribbett,
Treasurer J. Lustig, Director
of Financial and Client Services A. Moore, Manager of
Purchasing P. Wealleans, Director of Revenues P. Fu, Manager, Capital Right of Way Assets J. Klaus, General Manager of Waterworks V. McGrath, Director, Sustainability Office L. Pogue, Director of Administration and Operational Support, Markham Public Library S. Shatil, Manager
of Facility Assets A. Tang, Manager
Financial Planning G. Taylor, Acting Director of Recreation Services E. Wu, Waterworks QMS Controller |
The General Committee convened at the hour of 9:00 a.m. with Regional Councillor
J. Virgilio in the Chair. Councillor C. Moretti chaired the meeting for the Building,
Parks, and Construction related items.
1. DELEGATIONS (5.7)
Walter Cheung, on behalf of the Ladies’ Golf Club of Toronto addressed
Committee to highlight his issues related to erosion and his support for
measures planned to mitigate these concerns.
It was noted that the item would be discussed further in Committee’s
in-camera session.
Moved by Councillor A. Chiu
Seconded by Councillor C. Moretti
That the deputation from Mr. Walter Chung, Ladies’ Golf Club of Toronto,
Ltd. be received.
CARRIED.
2. QUALITY MANAGEMENT SYSTEM (QMS) -
DRINKING WATER QUALITY
MANAGEMENT STANDARD
(DWQMS) ACCREDITATION (5.3)
Letter Certificate
Moved by Councillor A. Chiu
Seconded by Councillor C. Moretti
That the item “Quality Management System (QMS) Drinking Water Quality Management Standard (DWQMS) Accreditation be considered at the October 27, 2009 Council meeting.
CARRIED.
3. LAKE
ONTARIO ATLANTIC
SALMON RESTORATION PROGRAM (5.7)
Mr. T. Quinney, Provincial Manager Fish and Wildlife Services and Co-Chair of the Lake Ontario Atlantic Salmon Restoration Program was in attendance to provide a progress report on the Lake Ontario Atlantic Salmon Restoration Program. Mr. Quinney noted improvements to water quality enabling the Program’s success. Mr. Quinney thanked the Town and the Program’s partners for their ongoing support.
Moved by Councillor E. Shapero
Seconded by Councillor V. Burke
1) That the presentation
and letter from Mr. T. Quinney, Provincial Manager Fish and Wildlife Services and Co-Chair of the
Lake Ontario Atlantic Salmon Restoration Program,
regarding the Lake Ontario Atlantic Salmon Restoration Program be received; and
2) That potential
opportunities for Town’s support for the Lake Ontario Atlantic Salmon Restoration Program be referred to staff for further
review.
CARRIED.
4. MINUTES
OF THE OCTOBER 5, 2009
GENERAL COMMITTEE (16.0)
Moved by Councillor A. Chiu
Seconded by Councillor J. Webster
1) That the Minutes of the October 5, 2009 General Committee be received.
CARRIED.
5. MINUTES OF THE MAY 20, JUNE 17,
JULY 15,
AND AUGUST 19, 2009
MARKHAM VILLAGE BUSINESS
IMPROVEMENT AREA (3.11)
Moved by Councillor A. Chiu
Seconded by Councillor J. Webster
1) That the Minutes of the May 20, June 17, July 15, and August 19, 2009 Markham Village Business Improvement Area Board of Management be received.
CARRIED.
6. MINUTES
OF THE MAY 27, AND JUNE 24, 2009
UNIONVILLE BUSINESS IMPROVEMENT AREA (3.12)
Moved by Councillor A. Chiu
Seconded by Councillor J. Webster
1) That the Minutes of the May 27, and June 24, 2009 Unionville Business Improvement Area Board of Management be received.
CARRIED.
7. SEPTEMBER 2009 YEAR-TO-DATE
REVIEW OF OPERATIONS
AND YEAR END PROJECTION (7.2)
Moved by Councillor A. Chiu
Seconded by Councillor J. Webster
1) That the report dated October 26, 2009 entitled “September 2009 Year-To-Date Review of Operations and Year –End Projection” be received.
CARRIED.
8. 2010 BUDGET – NOVEMBER 4, 2009
PUBLIC MEETING PRESENTATION (7.4)
Moved by Councillor A. Chiu
Seconded by Councillor J. Webster
1) That the presentation entitled “2010 Budget” to be presented at the November 4, 2009 Public Meeting be received.
CARRIED.
9. THORNHILL
COMMUNITY CENTRE &
LIBRARY INFRASTRUCTURE
RENOVATION PROJECT (5.0)
B. Penner, ext. 4550
S. Andrews, Director of Asset Management provided an overview of the Thornhill Community Centre and Library Infrastructure Renovation Project objectives, including enhanced accessibility, improved pedestrian flow, energy efficiency, better address community needs, enhanced efficiency of space, increased computer training and book sorting facilities, and enhanced natural light. A representative from Lim WK Architect was present to provide further clarification.
Committee members provided further feedback and suggestions for staff’s consideration, including:
- Consideration for a space for nursing mothers;
- Consideration for child-sized toilets;
- Signage to advise of landscape plans to mitigate concerns raised by the required removal of trees;
- Appropriate and adequate lighting;
- Mitigation of any obtrusive lighting in glass dome;
- Accessibility considerations, including review by the Accessibility Advisory Committee;
- Potential use of cycling facilities as an energy source;
- Review by appropriate organizations, including FLAP; and
- Consideration of best practices and experiences from previous community centre and related facility renovations.
It was noted that the award of tender for the project would come forward to Council in January, 2010.
Moved by Deputy Mayor J. Heath
Seconded by Regional Councillor J. Virgilio
1) That the presentation entitled “Thornhill Community Centre
& Library Infrastructure Renovation Project” be received; and
2) That Council approve the design in
principle and that staff report back at the November
9, 2009 General Committee meeting.
CARRIED.
10. MAIN STREET MARKHAM
PERMANENT WASHROOMS
STORAGE FACILITY (5.0)
This item was moved to the November 9, 2009 General Committee meeting.
11. FEDERATION OF CANADIAN MUNICIPALITIES
ANNUAL CONFERENCE, WHISTLER,
B.C.
JUNE 5-8, 2009 (5.7)
V. McGrath, Director, Sustainability Office provided an overview of the sessions regarding the Federation of Canadian Municipalities Annual Conference in Whistler, British Columbia. It was noted that there was significant value in the information presented on community sustainability planning and the sharing of best practices in sustainability shared among delegates.
Moved by Regional Councillor J. Virgilio
Seconded by Councillor L Kanapathi
1) That the presentation by V. McGrath, Director of Sustainability, entitled “Federation of Canadian Municipalities (FCM) Annual Conference, Whistler, B.C., June 5-8, 2009 be received.
CARRIED.
12. AWARD OF PROPOSAL
190-R-09
SUPPLY & INSTALL SOLAR
PHOTOVOLTAIC (PV) RENEWABLE
ELECTRICITY GENERATION
AT THE CIVIC CENTRE (5.7 & 7.12)
Moved by Regional Councillor J. Virgilio
Seconded by Deputy Mayor J. Heath
1) That the staff Report titled, “Award of Proposal 190-R-09 Supply & Install Solar Photovoltaic (PV) Renewable Electricity Generation at the Civic Centre” be received; and,
2) That Council authorize the installation of a 9.6 kW solar PV panels on the roofs and walls of the third floor Mechanical Rooms at the Civic Centre, as shown in the attached picture; and,
3) That Staff be authorized to award Contract 190-R-09 to the highest ranked and lowest priced bidder, Dasd Contracting Inc. in the amount of $98,500 inclusive of PST and exclusive of GST; and,
4) That a separate purchase order in the amount of $14,775 exclusive of GST be issued for contingency to cover any additional fees and that the Director of Asset Management be authorized to approve expenditure of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy; and,
5) That the award be funded from capital budget account 77-5350-8535-005 (MESF - PV Panels on Roof of Markham Civic Centre/Other Facilities); and,
6) That the Director, Sustainability Office, be authorized to apply for Ontario Feed-in tariff incentive; and,
7) That the Mayor and Clerk be authorized to enter into Contract with financial incentive providers in a form acceptable to the Town solicitor; and,
8) That the estimated annual energy rebate from Ontario’s Feed-in-Tariff (FIT) program (in amount of $10,896 a year) be built into the Civic Centre Operating Budget with the first $113,275 going towards the Lifecycle Reserve for the capital project payback, the rest of which will be used to offset annual hydro costs. This estimated amount will be adjusted in future years’ budgets based on the actual amount received in the first year of operations; and further,
9) That Council be advised on the progress of the project following implementation, as required; and,
10) That Council thank Staff for their dedicated involvement in the Solar Photovoltaic (PV) Renewable Electricity Generation at the Civic Centre, including Viive Sawler and Atiq Rahman; and further,
11) That Staff be authorized and directed to do all things necessary to give effect to this resolution.
CARRIED.
IN CAMERA MATTERS
Moved by Councillor A. Chiu
Seconded by Councillor L. Kanapathi
That, in accordance with Section 239 (2) (a), (c) and (e), Municipal Act, 2001 General Committee resolve into an in-camera session to discuss the following confidential matters:
1) A litigation or potential litigation matter, including matters before administrative tribunals, affecting the municipality or local board regarding Home Depot Holdings Inc. vs. Town of Markham – Appeal Update.
2) A litigation or potential litigation matter, including matters before administrative tribunals, affecting the municipality or local board regarding an application pursuant to Section 357 of the Municipal Act, 2001 – Poverty Appeal Outcome.
3) A matter regarding the security of the property of the municipality or board - slope erosion issues.
4) A proposed or pending acquisition of or disposition of land by the municipality regarding the Pan Am Games.
CARRIED
13. 190 MAIN STREET UNIONVILLE (9.0)
The item “190 Main Street, Unionville” was moved from the in-camera agenda for consideration in open session.
The Committee received an update from Mr. B. Wiles, Manager of By-law
Enforcement and Licensing regarding the enforcement activities related to
Zoning By-law compliance at 190 Main Street, Unionville. Mr. Wiles indicated that he has communicated
with the current owner and tenant of the property to discuss compliance. A Zoning Notice was issued, which requires
compliance by November 5, 2009. Should
the property be found incompliant with the Zoning By-law after this date,
additional steps will be taken as per standard enforcement practices.
Committee consented to the introduction of the following motion following a 2/3 majority vote.
Moved by Mayor F. Scarpitti
Seconded by Councillor J. Webster
1) That staff prepare a report outlining the pros and cons related to Zoning By-law exemptions for election campaign offices in Zones not currently permitting such a use for a limited and defined period of time.
CARRIED
Moved by Councillor D. Horchik
Seconded by Councillor V. Burke
1) That the report of Mr. B. Wiles, Manager of By-law Enforcement and Licensing regarding enforcement activities related to Zoning By-law compliance at 190 Main Street, Unionville be received.
CARRIED.
MOTION TO RISE AND REPORT
Moved by Councillor D. Horchik
Seconded by Councillor L. Kanapathi
That Committee rise from its in-camera session.
CARRIED.
NEW BUSINESS
Councillor V. Burke thanked staff for their involvement with the
Sustainability Fair.
ADJOURNMENT
Committee adjourned at 12:30 p.m.