M I
N U T E S
GENERAL COMMITTEE
2008-10-20
Meeting
No. 20
Finance & Administrative
Issues Community
Services Issues
Chair: Councillor
J. Virgilio Chair:
Councillor
A. Chiu
Chair, Budget Sub-Ctte: Councillor D. Horchik Environment & Sustainability Issues
Chair: IT Sub-Ctte: Reg. Councillor J. Jones Chair: Councillor
E. Shapero
Chair:
Grants Sub-Ctte: Councillor V. Burke
Attendance
|
Mayor F. Scarpitti Regional Councillor J. Jones Regional Councillor J. Heath Regional Councillor T. Wong (a: 9:16) Regional Councillor G. Landon Councillor V. Burke Councillor. E. Shapero Councillor J. Virgilio Councillor C. Moretti (a: 9:40) Councillor J. Webster (a: 9:16) Councillor D. Horchik Councillor L. Kanapathi Councillor A. Chiu |
J. Livey, Chief
Administrative Officer C. Conrad, Town
Solicitor J. Baird,
Commissioner of Development Services B. Librecz,
Commissioner of Community & Fires Services A. Taylor,
Commissioner of Corporate Services B. Cribbett,
Treasurer P. Loukes, Director,
Operations S. Andrews,
Director, Asset Management A. Brown, Director,
Engineering P. Ingham, General
Manager, Operations C. Service, Manager,
Planning and Policy Development C. Raynor, Committee
Clerk |
The General Committee convened at the hour of 9:00 a.m. with Councillor
J. Virgilio in the Chair. Regional Councillor G. Landon assumed the Chair for
discussion of Transportation Issues Agenda Item 1. Councillor A. Chiu assumed
the Chair for discussion of Community Services Issues Agenda Items 11 and 12.
DISCLOSURE OF INTEREST
None disclosed.
1. METROLINX UPDATE (5.0)
Ms. L. Woo,
General Manager, Policy and Planning, Metrolinx, presented an overview of the
Draft Regional Transportation Plan for the Greater Toronto and Hamilton Area.
Committee was provided with details of transportation plans for the next 25
years and a list of 15 priority projects.
There was
considerable discussion surrounding funding, the chronology of the
implementation plan, differences between this Plan and the MoveOntario 2020 Plan,
the economic advantages of the Plan, the public consultation process, the
potential implementation of an integrated regional transit fare, and a
Canadian-focused procurement strategy.
Mr. A.
Brown, Director, Engineering, presented the Town’s perspective on the Plan. It
was noted that staff generally support the Plan but that there are apparent
deficiencies in the northern and eastern areas of Markham. Comments will be
submitted during the consultation process. Committee noted that, although it is
desirable to prioritize Markham-based transit improvements, enhanced transit in
other areas should also reduce congestion in Markham.
Moved by
Councillor A. Chiu
Seconded by
Councillor V. Burke
That the
presentation by Ms. Woo, Metrolinx, and Mr. Brown, Director of Engineering,
entitled “Metrolinx Update” be received.
CARRIED
2. MINUTES OF
THE SEPTEMBER 29, 2008
GENERAL COMMITTEE (16.0)
Moved by Councillor A. Chiu
Seconded by Councillor V. Burke
That the minutes of the September 29, 2008 General Committee be received.
CARRIED
3. MINUTES OF THE
OCTOBER 2, 2008
SANTA CLAUSE PARADE COMMITTEE (16.0)
Moved by Councillor A. Chiu
Seconded by Councillor V. Burke
That the minutes of the October 2, 2008 Santa Clause Parade Committee be received.
CARRIED
4. MINUTES
OF THE SEPTEMBER 9 AND 30, 2008
CANADIAN SPORT INSTITUTE OF ONTARIO (CSIO)
STEERING COMMITTEE (16.0)
Moved by Councillor A. Chiu
Seconded by Councillor V. Burke
That the
minutes of the September 9, and 30, 2008 Canadian Sport Institute of Ontario
(CSIO) Steering Committee be received.
CARRIED
5. MINUTES OF THE
AUGUST 7, 2008
E3 COUNCIL STEERING COMMITTEE (16.0)
Moved by Councillor A. Chiu
Seconded by Councillor V. Burke
That the
minutes of the August 7, 2008 E3 Council Steering Committee be received.
CARRIED
6. MINUTES OF THE
SEPTEMBER 8, 2008
RACE RELATIONS COMMITTEE (16.0)
Moved by Councillor A. Chiu
Seconded by Councillor V. Burke
That the
minutes of the September 8, 2008 Race Relations Committee be received.
CARRIED
7. MINUTES
OF THE SEPTEMBER 18, 2008
MARKHAM ENVIRONMENTAL
ADVISORY COMMITTEE (16.0)
Moved by Councillor A. Chiu
Seconded by Councillor V. Burke
That the
minutes of the September 18, 2008 Markham Environmental Advisory Committee be
received.
CARRIED
8. MINUTES
OF THE JUNE 18, 2008
MARKHAM ACCESSIBILITY
ADVISORY COMMITTEE (16.0)
Moved by Councillor A. Chiu
Seconded by Councillor V. Burke
That the
minutes of the June 18, 2008 Accessibility Advisory Committee be received.
CARRIED
9. ADVISORY
COMMITTEE
APPOINTMENTS & RESIGNATIONS (16.24)
Moved by Councillor A. Chiu
Seconded by Councillor V. Burke
Leash Free Markham Committee
That the resignation of Mr. Robert Bowman from the Leash Free Markham Committee be accepted with regret and a letter of appreciation be forwarded; and,
Canada Day Committee
That the following residents be re-appointed to the Canada Day Committee for the term ending November 30, 2009:
Jeanne Bowman
Antonette DiNovo
Mitch Reiss
Javaid Khan
Samual Carr
Willie Reiss
Markham Environmental Advisory Committee
That the following persons be appointed to the Markham Environmental Advisory Committee for the term ending November 30, 2011:
Helan Mack
Stephanie Chan
Erica Lontoc
Rini Ngai
Louis Priftakis
That the following current members be re-appointed to the Markham Environmental Advisory Committee for the term ending November 30, 2011:
Mylene Batista-Bezerra
Joyce Chau
Philip Ling
Tom Rado
CARRIED
10. AWARD OF RFP #
173-R-08
GLENBOURNE & GLENRIDGE
COMMUNITIES
SANITARY SEWER (5.5)
Report 1
Moved by
Mayor F. Scarpitti
Seconded
by Councillor A. Chiu
That the report entitled “Award of RFP #173-R-08 Glenbourne and Glenridge Communities Sanitary Sewer” be received; and,
That staff be authorized to retain the highest ranked and lowest priced bidder Cole Engineering Group Ltd. for detailed design and preparation of tender documents for an upset fee limit of $73,901.00 inclusive of disbursements and exclusive of GST; and,
That a contingency amount of $8,000.00 exclusive of GST be established to cover any additional design and that the Director of Asset Management be authorized to approve expenditure of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy; and,
That the consultant’s fee and contingency amounting to $81,901.00 be funded by the Town from the Waterworks Stabilization/Capital Reserve Account 86-2700-112; and,
That the costs of the detailed design and tender documents be recovered from the benefiting property owners with appropriate interest if the project proceeds; and,
That a capital project be established for the detailed design, construction tendering and all related administrative costs to an upset limit of $81,901.00; and,
That when the tender price is known, the residents of Glenbourne and Glenridge Communities be advised of the total project cost for their decision whether to proceed with the construction of this project; and,
That should the property owners not wish to proceed with the entire project, staff be authorized to go back to the community with project costs broken down into phases to determine if portions of the community wish to proceed; and,
That the Asset Management Department staff report back with the residents’ decision and a staff recommendation; and further,
That staff be authorized and directed to do all things necessary to give effect to this resolution.
CARRIED
11. SALT WATER POOLS
DISINFECTION/FILTRATION (6.0)
Moved by
Regional Councillor G. Landon
Seconded by
Councillor D. Horchik
That the presentation by Mr. Service, Manager of Planning and Policy Development, entitled “Analysis of Pool Filtration Systems” be received; and,
That the report entitled Salt Water Pool Disinfection/Filtration be received; and,
That the Town of Markham staff continue to research alternative forms of pool sanitation with alternatives proposed in a subsequent report; and,
That Shore Tilbe Irwin and Partners be directed to incorporate liquid chlorine in the design of East Markham Community Centre; and further,
That Staff be authorized and directed to do all things necessary to give effect to this resolution.
CARRIED
12. LIQUID CHLORINATION WITH
ADDITION OF U.V. FILTRATION (6.0)
Moved by Councillor D. Horchik
Seconded by Councillor E. Shapero
That the presentation by Mr. Service, Manager of Planning and Policy Development, entitled “Analysis of Pool Filtration Systems Liquid Chorine with UV” be received; and,
That the report entitled Liquid Chlorination with Addition of U.V. Filtration be received; and,
That the Town of Markham aquatic facilities continue to use liquid chlorine as the primary form of disinfection at all Town of Markham pools; and,
That, subject to a successful trial period at Centennial Community Centre, Council endorse that all the pools at the four major Town of Markham pool facilities (Angus Glen, Centennial, Milliken Mills, and Thornlea) be upgraded to include ultra violet (UV) as the second form of sanitation and to enhance public safety instead of the current method of superchlorinations, breakpoints and shocks; and,
That the upgrade costs to an upset limit of approximately $133,100 be included for consideration as part of the 2009 non-Life Cycle capital requests to convert Centennial Pool as a trial facility; and,
That the estimated annual maintenance costs of $6,000 for Centennial Pool be added to Recreations 2009 operating budget; and,
That Shore Tilbe Irwin and Partners be directed to incorporate liquid chlorine with the addition of UV in the design of East Markham Community Centre; and,
That Staff be authorized and directed to do all things necessary to give effect to this resolution.
CARRIED
13. AMENDMENT TO
DEVELOPMENT FEE,
BUILDING FEE, AND TOWN WIDE FEE BY-LAW
DEVELOPMENT SERVICES COMMISSION (7.11)
Moved by Councillor A. Chiu
Seconded by Councillor L. Kanapathi
That the report titled “Amendments to Development Fee, Building Fee, and
Town Wide Fee By-laws, Development Services Commission” dated October 20, 2008,
be received; and,
That the proposed amendment be referred to a public meeting of
Development Services Committee, to be held on November 18, 2008.
CARRIED
14. CONTRACT EXTENSION
012-T-O3
RENTAL OF GRADERS FOR
WINTER MAINTENANCE (7.12)
Moved by Councillor L. Kanapathi
Seconded by Councillor J. Webster
That the staff report entitled Contract Extension 012-T-03 Rental of Graders for Winter Maintenance” be received; and,
That the tender process be waived in accordance with Purchasing Bylaw 2004-341, Part 11, Section 7(1) c which states “when the extension of an existing contract would prove more cost-effective or beneficial; and,
That Contract 012-T-03 Rental of Graders for Winter Maintenance be extended for an additional two (2) winter season (2008-2010); and,
That Contract 012-T-03 Rental of Graders for Winter Maintenance be extended for the 2008/09 period with the itemized prices identified on page 2; and,
That the Manager of Purchasing and Director of Operations be authorized to negotiate the extension of the contract for the 2009/10 winter season providing the prices for this winter season does not exceed a 3% price increase; and,
That the total annual award cost of $910,796 ($851,296.00-Graders, $59,500.00-Windrow clearing) be funded from the annual operating budget of $1,067,493 from Operating Account 700 504 5301Winter Maintenance Graders; and,
That the 2008 anticipated operating shortfall of $349,376 be included in the 2008 Town wide year end operating balance; and,
That the Graders in the estimated annual amount of $851,296.00, exclusive of GST be awarded as summarized below:
· Curtis Enterprizes (10 units) in the amount of $239,200 (2008-2009 winter season)
· Vidome Construction Ltd. (13 Units) in the amount of $342,576.00 (2008-2009 winter season)
· Jag Construction (6 Units) in the amount of $143,520.00 (2008-2009 winter season)
· Pit Haulage Ltd. (5 Units) in the amount of $126,000.00 (2008-2009 winter season)
That Staff be authorized to increase the cost for clearing of windrows from seniors driveways in accordance with the Town’s approved list (approx 1400) from a $6.50/ driveway to $8.50/driveway per occurrence; and,
That funds for clearing of Windrows, in the estimated annual amount of $59,500.00 exclusive of GST, be split between Curtis Enterprizes, Vidome Construction Ltd, Jag Construction and Pit Haulage Ltd dependant on approved list within each area; and further,
That Staff be authorized and directed to do all things necessary to give effect to this resolution.
CARRIED
15. CONTRACT
EXTENSION 128-T-03
HIRED LOADERS ON AN “AS AND
WHEN” REQUIRED BASIS (5.10)
Moved by
Councillor J. Webster
Seconded by
Councillor E. Shapero
That the staff report entitled Contract Extension 128-T-03 Hired Loaders on an “as and when” Required Basis be received; and,
That the tender process be waived in accordance with Purchasing Bylaw 2004-341, Part 11, Section 7(1) c which states “when the extension of an existing contract would prove more cost-effective or beneficial; and,
That Contract 128-T-03 Hired Loaders on an “as and when” Required Basis be extended for an additional two (2) winter season (2008-2010); and,
That Contract 128-T-03 Hired Loaders on an “as and when” Required Basis be extended for the 2008/09 period with the itemized prices identified on page 2&3; and,
That the Manager of Purchasing and Director of Operations be authorized to negotiate the extension of the contract for the 2009/10 winter season providing the prices for this winter season does not exceed a 3% price increase over 2008/09 period; and,
That the total annual award cost of $514,918.40 be funded from the Operating Account 700 504 5407 Construction Equipment & Services subject to Council approval of the 2009 operating budget; and,
That the 2008 anticipated operating shortfall of $495,344 be included in the 2008 Town wide year end operating balance; and,
That the estimated annual amount of $514,918.40, exclusive of GST be awarded as summarized below:
· John Larkin (10 units) in the amount of $197,800.00 (2008-2009 winter season)
· Dunlop Construction (2 Units) in the amount of $32,942.40 (2008-2009 winter season)
· Markham Property Services (4 Units) in the amount of $69,456.00 (2008-2009 winter season)
· Jag Construction (1 Unit) in the amount of $16,372.00 (2008-2009 winter season)
· Griffith Property Services (8 Units) in the amount of $144,752.00
· Wilson Contracting (3 Units) in the amount of $53,596.00; and further,
That Staff be authorized and directed to do all things necessary to give effect to this resolution.
CARRIED
16. WALKWAY AT NORTH END OF FRESNO COURT (5.10)
Mr. J. Li,
83 Fresno Court, was present to speak in opposition to the reopening of a
pedestrian walkway at the north end of Fresno Court. It was noted that the
walkway had previously been closed off but was recently reopened.
Moved by
Mayor F. Scarpitti
Seconded by
Councillor A. Chiu
That the deputation by Mr. J. Li, 83 Fresno
Court, in objection to the reopening of a pedestrian walkway at the north end
of Fresno Court, be received; and,
That staff be directed to work with the local
residents to clarify the facts and issues in order to develop an agreeable
solution; and further,
That staff report back to General Committee if
necessary.
CARRIED
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Moved by
Councillor J. Virgilio
Seconded by
Councillor E. Shapero
That the
Committee resolve in camera pursuant to section 239(2)(f) of the Municipal
Act, being “advice that is subject to
solicitor-client privilege”, with respect to Centennial Community Centre Addition and Renovation
Contract 055-T-05. (11:10 a.m.)
CARRIED
Moved by
Councillor V. Burke
Seconded by
Deputy Mayor J. Heath
That the
Committee rise (11:29 a.m.)
CARRIED
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ADJOURNMENT
The General Committee adjourned at 11:32 a.m.