M I
N U T E S
GENERAL COMMITTEE
2009-01-12
Meeting
No. 01
Finance & Administrative
Issues Community
Services Issues
Chair: Councillor
J. Virgilio Chair:
Councillor
A. Chiu
Chair, Budget Sub-Ctte: Councillor D. Horchik Environment & Sustainability Issues
Chair: IT Sub-Ctte: Reg. Councillor J. Jones Chair: Councillor
E. Shapero
Chair:
Grants Sub-Ctte: Councillor V. Burke
Attendance
|
Deputy Mayor J. Heath Regional Councillor J. Jones Regional Councillor G. Landon Councillor V. Burke Councillor. E. Shapero Councillor J. Virgilio Councillor C. Moretti Councillor J. Webster Councillor D. Horchik Councillor L. Kanapathi Councillor A. Chiu |
J. Livey, Chief
Administrative Officer C. Conrad, Town
Solicitor A. Taylor,
Commissioner of Corporate Services B. Librecz,
Commissioner of Community & Fires Services J. Baird,
Commissioner of Development Services J. Bosomworth,
Manager of Strategy & Innovation A. Brouwer, Deputy
Clerk B. Cribbett,
Treasurer J. Klaus, General
Manager, Waterworks J. Lustig, Director
of Financial and Client Services C. Service, Manager,
Planning & Policy Development A. Tang, Manager,
Financial Planning G. Taylor, Acting
Director, Recreation Services P. Wealleans,
Director, Taxation B. Wiles, Manager,
By-law Enforcement & Licensing E. Wu, QMS
Controller |
The General Committee convened at the hour of 9:00 a.m. in the Canada
Room with Councillor J. Virgilio in the Chair.
The Chair noted regrets from Mayor Scarpitti and Councillor Wong.
Councillor A. Chiu assumed the Chair for Community Services item, No.20.
DISCLOSURE OF INTEREST
There were no disclosures of pecuniary interest.
1. MINUTES OF THE DECEMBER 1,
DECEMBER 8, AND DECEMBER 15, 2008
GENERAL COMMITTEE (16.0)
Moved by Councillor
A. Chiu
Seconded by
Councillor J. Webster
That the minutes of the December 1, 8, and 15, 2008 General Committee be received.
CARRIED
2. MINUTES
OF THE NOVEMBER 3, 2008
RACE RELATIONS COMMITTEE (16.0)
Moved by Councillor
A. Chiu
Seconded by
Councillor J. Webster
That the minutes of the November 3, 2008 Race Relations Committee be received.
CARRIED
3. MINUTES
OF THE NOVEMBER 18, 2008
CANADIAN SPORTS INSTITUTE OF ONTARIO (CSIO) (16.0)
Minutes
Moved by Councillor
A. Chiu
Seconded by
Councillor J. Webster
That the minutes of the November 18, 2008 Canadian Sports Institute of Ontario (CSIO) be received.
CARRIED
4. MINUTES
OF THE DECEMBER 8, 2008
VARLEY MCKAY ART FOUNDATION BOARD (16.0)
Minutes
Moved by Councillor
A. Chiu
Seconded by
Councillor J.Webster
That the minutes of the December 8, 2008 Varley McKay Art Foundation Board be received.
CARRIED
5. MINUTES
OF THE NOVEMBER 20, 2008
MARKHAM ENVIRONMENTAL
ADVISORY COMMITTEE (16.0)
Minutes
Moved by Councillor
A. Chiu
Seconded by
Councillor J. Webster
That the
minutes of the November 20, 2008 Markham Environmental Advisory Committee be
received.
CARRIED
6. MINUTES
OF THE NOVEMBER 19, 2008
MARKHAM ACCESSIBILITY COMMITTEE (16.0)
Minutes
Moved by Councillor
A. Chiu
Seconded by
Councillor J. Webster
That the minutes of the November 19,
2008 Markham Accessibility Committee be received.
CARRIED
7. MINUTES
OF THE SEPTEMBER 9,
AND OCTOBER 28, 2008
E3 COMMITTEE (16.0)
Moved by Councillor
A. Chiu
Seconded by
Councillor J. Webster
That the
minutes of the September 9, and October 28, 2008 E3 Committee be received.
CARRIED
8. APPOINTMENTS/RESIGNATIONS
TO ADVISORY COMMITTEES/BOARDS (16.24)
Moved by Councillor A. Horchik
Seconded by Councillor C. Moretti
That the following resolution be deferred to
the January 19, 2009 General Committee meeting to allow staff to provide
additional information regarding advisory committee membership requirements.
CARRIED
Markham Train Station Community Centre
That the following appointment of members to the Board for the term ending April 30, 2009 be confirmed:
Linaire Armstrong
Ken Rudy
Mari Lin Van Zetten
Dorothy Gilbert
Nirmala Persuad-Armstrong
Tim Armstrong
Dianne More, President
Wayne Moss
Elizabeth Plashkes
Theo Rothe
Donna Wigmore
Varley McKay
Art Foundation Board
That the resignations of Nancy Coxford and Brain Ayer from the Varley McKay Art Foundation Board be received with regret and letters of appreciation be forwarded, and;
That Mr. Patrick Carr be appointed to the Varley McKay Art Foundation Board for the term ending June 30, 2009.
Mayor’s Youth Task Force
That York Region District School Board (Markham) Trustee, Mr. Neethan Shan, be appointed to the Mayor's Youth Task Force for the term ending November 30, 2009.
9. AWARD
OF CONTRACT 063-S-08
PURCHASE OF ONE (1)
ICE RESURFACING MACHINE
AND PARTS AND MAINTENANCE FOR ICE
RESURFACING MACHINES (7.12.3)
Moved by
Councillor D. Horchik
Seconded by
Regional Councillor G. Landon
That the report entitled “Award of Contract 063-S—08 Purchase of One (1) Ice Resurfacing Machine Parts and Maintenance for Ice Resurfacing Machines be received; and,
That the tendering process be waived in accordance with Purchasing By-law 2004-341, Part II, Section 7 (1) (e) “where the Town is acquiring specialized equipment”; and,
That the purchase on one (1) ice resurfacing machine be awarded to Frank J. Zamboni & Co., Ltd. In the amount of $91,026.80 inclusive of PST and Transportation and exclusive of GST; and,
That funding for the purchase on one (1) ice resurfacing machine for the Angus Glen Community Centre (twin pad arena) be funded from the 2008 Fleet capital account 057 6150 8105 005 (Corp Fleet Replacement); and,
That the Town’s preferred supplier for ice resurfacing machine for the next (5) years continue to be Frank J. Zamboni & Co. Ltd; and,
That Frank J. Zamboni & Co. Ltd. be the vendor of choice for the next (5) years to provide parts and maintenance for ice resurfacing machines for the Recreation and Cultural Services Department in the estimated amount of $36, 000.00 per annum as identified in the respective operating accounts identified on pg. 3 Table B (Account Details – Maintenance); and,
That Ice re-surfacing vehicle # 520 -5766 be disposed of in accordance with Purchasing By-law 2004-341, Part V Disposal of Personal Property; and further,
That Staff be authorized and directed to do all things necessary to give effect to this resolution.
CARRIED
10. E3 REVENUE ENHANCEMENT INITIATIVES (7.0)
Mr. Joel
Lustig, Director of Financial and Client Services provided Committee with an
overview of the revenue enhancement initiatives, including increases in Library
overdue fines, parking fines, recreation user fees, tax-related user fees and
administrative fees associated with property tax installments.
The revenue
enhancement initiatives are in support of the Town’s Excellence through
Efficiency and Effectiveness (E3) strategy, which seeks to enhance the
efficiency and quality of the Town’s services and programs relative to cost
effectiveness.
Moved by
Coucnillor A. Chiu
Seconded by
Councillor C. Moretti
That the presentation by Mr. J. Lustig, Director, Financial & Client Services, entitled “E3 Revenue Enhancement Initiatives” be received.
CARRIED
11. E3 REVENUE
ENHANCEMENT INITIATIVES (7.0)
Report
Moved by
Councillor D. Horchuk
Seconded by
Councillor A. Chiu
That the report dated
January 12, 2009 entitled “E3 Revenue Initiatives” be received.
CARRIED
12. LIBRARY OVERDUE FINE INCREASE (7.0)
Report
Moved by Councillor
L. Kanapathi
Seconded by
Councillor V. Burke
That Council approves
the increase of Library overdue fines from $0.25/item/day to $0.30/item/day;
and,
That Staff be
authorized and directed to all things necessary to give effect to this resolution.
CARRIED
13. INCREASE IN PARKING FINE AMOUNTS (7.0)
Report 1
Moved by Councillor
A. Chiu
Seconded by
Regional Councillor G. Landon
That the report entitled “Increase in Parking Fine Amounts” be received; and,
That Staff be directed to apply to the Regional Senior Justice of the Ontario Court of Justice (Provincial Division) for setting of the proposed fines amounts; and,
That the 2009 Operating Budget Revenue Account for Parking Fines be increased by $90,000 in 2009 and by $125,000 in 2010; and further,
That Staff be authorized and directed to do all things necessary to give effect to this resolution.
CARRIED
14. RECREATION USER FEE UPDATES (7.0)
Report
There was
discussion regarding the applicability of family swim and adult swim user fees
relative to the completion of the Pool Allocation Policy.
Moved by Councillor
A. Chiu
Seconded by
Regional Councillor J. Jones
That the report entitled User Fees Update be received; and,
That additional fee increases be considered for recreation services as presented in the report; such that all fees for services within the Town of Markham rest within at least the 50th to 60th percentile of municipalities within the Greater Toronto Area with the projected increase of approximately $88,947; and,
That the above noted fee increases be completed in 2009 as an initial step in development of a full and comprehensive pricing strategy that will explore pricing methodologies; pricing elasticity; program service delivery standards; subsidy and accessibility programs; and development of thorough cost recovery strategies; such that the full pricing strategy be developed and completed as part of the Integrated Leisure Services Master Plan; and,
That By-law 2002-276, a by-law to impose fees and charges for services or activities provided or done by the Town of Markham, be amended to reflect the new rates; and,
That notice to the public be provided in accordance with Procedural By-law 2001-1, a by-law to govern the proceedings of Council and Committees of Council; and further,
That Staff be authorized and directed to do all things necessary to give effect to this resolution.
CARRIED
15. FITNESS INITIATION FEES (7.0)
Report
Moved by Regional
Councillor G. Landon
Seconded by
Councillor D. Horchik
That the report entitled Fitness Initiation Fees be received; and,
That the Town of Markham move toward a formal initiation fee when joining one of the Town operated fitness facilities, consistent with industry standard; and,
That Council endorse an increase in the one time initiation fee to $90.00 annually, from the current $62.50 per person, representing an increase of approximately $23,061 on an annualized basis; and,
That Council endorse an increase in the one time initiation fees to $120.00 annually for adult non-resident from the current $26.00 per person, with a projected increase of approximately $2,475 on an annualized basis; and,
That there is no initiation fee for students and senior (age 65+) membership categories, again consistent with industry standard; and,
That this initiation fee takes affect March 1, 2009; and,
That By-law 2002-276, a by-law to impose fees and charges for services or activities provided or done by the Town of Markham, be amended to reflect the new rates; and,
That notice to the public be provided in accordance with Procedural By-law 2001-1, a by-law to govern the proceedings of Council and Committees of Council; and further,
That Staff be authorized and directed to do all things necessary to give effect to this resolution.
CARRIED
16. E3 INITIATIVE –
INCREASED USER FEES (TAX RELATED) (7.0)
Report
Moved by Councillor
J. Webster
Seconded by
Councillor L. Kanapathi
That the report “E3 Initiative – Increased User Fees” be received; and,
That effective for the 2009 tax year, Council approve an increase in the administrative fee for new tax accounts from $50 to $60; and,
That effective March 1, 2009, Council approve the implementation of an “expedited” tax certificate fee in the amount of $65; and,
That By-law 2002-276, a by-law to impose fees and charges for services or activities provided or done by the Town of Markham, be amended to reflect the new fees; and,
That notice to the public be provided in accordance with Procedural By-law 2001-1, a by-law to govern the proceedings of Council and Committees of Council; and further,
That staff be authorized and directed to do all things necessary to give effect to this resolution.
CARRIED
17. E3 INITIATIVE - PROPERTY TAX INSTALMENTS (7.0)
Report
Moved by Councillor
C. Moretti
Seconded by
Councillor D. Horchick
That the report “E3 Initiative – Property Tax Installments” be received; and,
That Council approve changing the due dates for each of the three final tax installments from the third week to the 5th day of each respective month, effective for the final tax billing for the 2009 tax year; and further,
That staff be authorized and directed to do all things necessary to give effect to this resolution.
CARRIED
18. TELECOMMUNICATION FACILITIES
ON TOWN OWNED & MANAGED PROPERTY
(7.0)
Report 1
Moved by Councillor A. Chiu
Seconded by Regional Councillor G. Landon
That the Report titled “Telecommunication Facilities on Town Owned and Managed Property” dated January 12,
2009 be received; and,
That Staff report back to Development Services Committee updating the
existing Policy for Establishing Telecommunication Tower/Antenna Facilities to
include guidelines for considering these facilities on Town Owned and Managed Property; and further,
That Staff be authorized and directed to do all things necessary to
give effect to this resolution.
CARRIED
19. USER FEES & SERVICE CHARGES INCREASE
(7.0)
Report
Moved by Councillor
C. Moretti
Seconded by
Councillor L. Kanapathi
That the report dated
January 12, 2009 entitled “User Fees & Service Charges Increase” be
received; and,
That all applicable
User Fees & Service Charges (within By-law 2002-276) be increased to
reflect the change in the Consumer Price Index of 3.7% (Toronto All Items
September 2007-2008) and rounded to the nearest half dollar; and,
That all applicable
License Fees (within By-law 2002-284) be increased to reflect the change in the
Consumer Price Index of 3.7% (Toronto all items September 2007-2008) and
rounded to the nearest half dollar; and,
That the increases in
the User Fee & Service Charges and License Fees will be effective March 1st,
2009; totalling approximately $87, 500 ($105,000 annualized) to be included in
the 2009 Operating Budget; and,
That the Director of
each respective department be authorized to set future increases annually based
on the change in the Consumer Price Index (Toronto All Items September –
September) with such increases effective January 1 and rounded to the nearest
half dollar; and,
That By-law 2002-276,
a by-law to impose fees and charges for services or activities provided or done
by the Town of Markham, be amended to reflect the increase in rates; and,
That By-law 2002-284,
a by-law to impose fees and charges for licenses provided by the Town of
Markham, be amended to reflect the increase in rates; and,
That notice to the
public be provided in accordance with Procedural By-law 2001-1; a by-law to
govern the proceedings of Council and Committees of Council; and further,
That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
Councillor Chiu assumed the chair.
20. QUALITY MANAGEMENT SYSTEM
MANAGEMENT REVIEW OUTCOMES (5.6)
Report 1 2
Moved by Regional
Councillor G. Landon
Seconded by
Councillor V. Burke
That the report “Quality Management System Management Review Outcomes” be received; and,
That Council, as the Owner of the Town’s Drinking Water System acknowledges and supports the outcomes identified from this Management Review; and,
That Council, as the Owner of the Town’s Drinking Water System directs staff to apply for Full Scope accreditation when submitting for the Town’s Drinking Water Works Permit, Municipal Drinking Water License and the Town of Markham Water System Operational Plan; and further,
That Staff be authorized and directed to do all things necessary to give effect to this resolution.
CARRIED
ADJOURNMENT
Moved by Councillor
C. Moretti
Seconded
by Councillor L. Kanapathi
That the
January 12, 2009 General Government Committee meeting be adjourned.
CARRIED
The General Committee adjourned at 10:10 a.m.