M I
N U T E S
GENERAL COMMITTEE
2009-03-02
Meeting
No. 06
Finance & Administrative
Issues Community
Services Issues
Chair: Councillor
J. Virgilio Chair:
Councillor
A. Chiu
Chair, Budget Sub-Ctte: Councillor D. Horchik Environment & Sustainability Issues
Chair: IT Sub-Ctte: Reg. Councillor J. Jones Chair: Councillor
E. Shapero
Chair:
Grants Sub-Ctte: Councillor V. Burke
Attendance
|
Mayor F. Scarpitti (a: 9:31 a.m.) Deputy Mayor J. Heath Regional Councillor J. Jones Regional Councillor T. Wong Regional Councillor G. Landon Councillor V. Burke (a: 9:13 a.m.) Councillor J. Virgilio Councillor C. Moretti Councillor J. Webster Councillor L. Kanapathi Councillor A. Chiu |
J. Livey, Chief
Administrative Officer C. Conrad, Town Solicitor A. Taylor,
Commissioner of Corporate Services B. Librecz, Commissioner
of Community & Fire Services J. Baird,
Commissioner of Development Services C. Biss, CEO, MPL A. Brouwer, Deputy
Clerk M. Comerford, Senior
Learning & Organizational Design Consultant B. Cribbett,
Treasurer M. Hosseini-Ara,
Director, Service Excellence, MPL J. Lustig, Director
of Financial and Client Services S. Andrews,
Director, Asset Management P. Loukes, Director,
Operations D. Taylor, Manager,
Executive Operations A. Tang, Manager,
Financial Planning W. Rupnarain, Accessibility Coordinator M. Shatil,
Manager of Facilities S. Tam,
Manager of Business Planning & Innovation |
The General Committee convened at the hour of 9:00 a.m. with Councillor J.
Virgilio in the Chair. Councillor Virgilio chaired the meeting for the finance and
administrative-related items and environment and sustainability issues in the
absence of Councillor E. Shapero; Councillor Moretti chaired the meeting for
the building, parks, and construction-related items; and Councillor A. Chiu
chaired the meeting for community services-related items.
Regrets were noted from Councillor D. Horchik and Councillor E. Shapero.
DISCLOSURE OF INTEREST
There were no disclosures of pecuniary interest noted.
1. MARKHAM
ENVIRONMENTAL
ADVISORY COMMITTEE (16.0)
P. Ling,
Chair, and B. Mersey, Past Chair, Markham Environmental Advisory Committee
noted some of the current activities of the Committee. P. Ling noted that the Committee continues to
be available to provide advice and expertise on a variety of environmental and
sustainability issues.
Committee
thanked the presenters and the other Committee volunteers for their efforts.
Moved by Councillor
A. Chiu
Seconded by
Councillor C. Moretti
1) That
the presentation by Mr. Philip Ling, Chair, and Mr. B. Mersey, Past Chair,
Markham Environmental Advisory Committee, be received.
CARRIED.
2. MINUTES OF THE
FEBRUARY 9, 2009
COMMUNICATIONS COMMITTEE (16.0)
Moved by
Councillor V. Burke
Seconded by
Councillor L. Kanapathi
1) That the minutes of the February 9, 2009 Communications Committee be received.
CARRIED.
3. MINUTES
OF THE JANUARY 26, 2009
BUDGET SUB-COMMITTEE (16.0)
Minutes
Moved by
Councillor V. Burke
Seconded by
Councillor L. Kanapathi
1) That the minutes of the January 26, 2009 Budget Sub-Committee be received.
CARRIED.
4. MINUTES
OF THE FEBRUARY 4, 2009
PUBLIC INFORMATION MEETING
PROPOSED 2009 BUDGET (16.0)
Minutes
Councillor C. Moretti noted that her regrets should be indicated in the minutes.
Moved by
Councillor C. Moretti
Seconded by
Regional Councillor G. Landon
1) That the minutes of the February 4, 2009 Public Information Meeting Proposed 2009 Budget be received.
CARRIED.
5. MINUTES
OF THE JANUARY 8, 2009
CYCLING & PEDESTRIAN
COMMITTEE (16.0)
Minutes
Moved by
Councillor V. Burke
Seconded by
Councillor L. Kanapathi
1) That the minutes of the January 8, 2009 Cycling & Pedestrian Committee be received.
CARRIED.
6. MINUTES OF THE
JANUARY 22, 2009
ENVIRONMENTAL ISSUES COMMITTEE (16.0)
Moved by
Councillor V. Burke
Seconded by
Councillor L. Kanapathi
1) That the minutes of the January 22, 2009 Environmental Issues Committee be received.
CARRIED.
7. MINUTES
OF THE JANUARY 19, 2009
CANADA DAY COMMITTEE (16.0)
Moved by
Councillor V. Burke
Seconded by
Councillor L. Kanapathi
1) That the minutes of the January 19, 2009 Canada Day Committee be received.
CARRIED.
8. MINUTES
OF THE DECEMBER 3, 2008
AND THE JANUARY 21, 2009
GRANTS SUB-COMMITTEE (16.0)
Dec.
3 Jan.
21
Moved by
Councillor V. Burke
Seconded by
Councillor L. Kanapathi
1) That the minutes of the December 3, 2008 and January 21, 2009 Grants Sub-Committee be received.
CARRIED.
9. 2009
CELEBRATE MARKHAM GRANTS
ALLOCATION BY THE
GRANTS SUB-COMMITTEE (7.6)
It was noted that funding requirements for the Senior’s Light Tour and the recently received request for funding from the Vedic Cultural Centre for the South Asian Heritage Month will be referred to the next meeting of the Grants Sub-Committee.
Moved by
Councillor V. Burke
Seconded by
Deputy Mayor J. Heath
1) That the report dated March 2, 2009 entitled “2009 Celebrate Markham Grants Allocation by the Grants Sub-Committee” be received; and,
2) That the Grants Sub-Committee is recommending the 2009 Allocation of Celebrate Markham Grants as outlined in Appendix 1 be approved; and,
3) That Staff be authorized and directed to do all things necessary to give effect to this resolution.
CARRIED.
10. ACCESSIBLE
CUSTOMER SERVICE
TRAINING, ONTARIO REGULATIONS
429/07 (2.0)
Warren Rupnarain summarized the purpose of the accessible customer service training required under Ontario Regulation 429/07, as well as the training delivery methods used including a “webinar” and roll play exercises.
Moved by Regional
Councillor G. Landon
Seconded by
Councillor L. Kanapathi
1) That the report dated March 2, 2009 “Accessible Customer Service Training, Ontario Regulation 429/07” be received; and,
2) That Staff be
authorized and directed to do all things necessary to implement
the actions set out in this report.
CARRIED.
11. CONTRACT EXTENSION 120-R-06
THE VENTIN GROUP FOR
PRIME CONSULTANT SERVICES
MARKHAM MUSEUM –
NEW COLLECTION BUILDING (7.12)
M. Shatil noted that report is required due to an
increase in the purchase order, which is in line with the total contract value
and budget for the project.
Moved by Councillor
A. Chiu
Seconded by
Deputy Mayor J. Heath
1) That
the report entitled “Contract Extension 120-R-06 to The Ventin Group for Prime
Consultant Services for the Markham Museum – New Collections Building” be received;
and,
2) That
the contract extension for prime consultant services for the Markham Museum-New
Collections Building be awarded to The Ventin Group (TVG), in the amount of
$466, 686.00 exclusive of GST and disbursements; and,
3) That
the tender process be waived in accordance with Purchasing Bylaw 2004-341 Part
11, section 7(1) c which states “when the extension of an existing contract
would prove more cost effective or beneficial”; and,
4) That
the contract extension be funded from account 073-6150-7417-005 Museum
Collections Building – Design Fees; and further,
5) That
staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED.
11. A. PARKING/SAFETY CONCERNS
ON RESIDENTIAL STREETS (5.12.4)
Moved by Councillor
C. Moretti
Seconded by Deputy
Mayor J. Heath
1)
That an
internal working committee consisting of Councillor C. Moretti, Director of
Operations Paul Ingham, Engineering Technologist (Transportation) David
Porretta, Acting Fire Chief B. Snowball and Manager of By-law Enforcement and
Licensing Bill Wiles be formed to address parking and safety concerns on
residential streets.
CARRIED.
12. BUILDING MARKHAM’S FUTURE
TOGETHER - MUNICIPAL SERVICES WORKSHOP
WITH COUNCIL (16.23)
Presentation Commercial
Commissioner B. Librecz and Director of Operations P. Loukes summarized the feedback provided at a recent cross-commission workshop on municipal services. A “commercial” was presented by Markham Public Library CEO C. Biss which featured some of the service excellence initiatives undertaken.
Committee noted some of the challenges with communicating proactively and positively about municipal services. To assist with this, Committee suggested that e-mail “blasts” be issued; feature articles in the Town Page be developed; and advisory committees and community groups be better engaged. It was noted that the website portal will assist with proactive resident communications.
Some of the challenges with sustaining service levels in an economically challenging environment were discussed, as well as the need to for a customer-focused approach to service delivery.
Moved by Mayor
F. Scapitti
Seconded by
Councillor A. Chiu
1) That the Presentation
entitled “Building Markham’s Future Together – Municipal Services Workshop with
Council” be received.
CARRIED.
ADJOURNMENT
The General Committee adjourned at 11:16 a.m.