M I
N U T E S
GENERAL COMMITTEE
Meeting
No. 6
Finance & Administrative
Issues Community
Services Issues
Chair: Reg.
Councillor J. Virgilio Chair:
Councillor
A. Chiu
Chair, Budget Sub-Ctte: Councillor D. Horchik Environment & Sustainability Issues
Chair: IT Sub-Ctte: Reg. Councillor J. Jones Chair: Councillor
E. Shapero
Chair:
Grants Sub-Ctte: Councillor V. Burke
Alternate formats are available upon request.
Attendance
|
Deputy Mayor J. Heath Regional Councillor J. Jones Regional Councillor G. Landon Regional Councillor J. Virgilio Councillor V. Burke Councillor. E. Shapero Councillor D. Hamilton Councillor C. Moretti Councillor J. Webster Councillor D. Horchik Councillor L. Kanapathi Councillor A. Chiu Regrets Mayor F. Scarpitti |
J. Livey, Chief
Administrative Officer C. Conrad, Town
Solicitor A. Taylor,
Commissioner of Corporate Services B. Librecz, Commissioner
of Community & Fire Services J. Baird,
Commissioner of Development Services C. Conrad, Town
Solicitor S. Andrews,
Director, Asset Management J. Klaus, General
Manager of Waterworks I. Kutter, Auditor
General J. Lustig, Treasurer C. Marsales, Manager of Waste Management A. Moore, Manager of
Purchasing V. Siu, Acting
Manager Financial Planning P. Wealleans, Director of Taxation K. Bavington,
Committee Clerk |
The General Committee convened at the hour of
in the Chair; Councillor A. Chui chaired the meeting for the Community
Services related items; Councillor C.
Moretti chaired the Building, Parks and Construction related items.
DISCLOSURE OF PECUNIARY INTEREST
Councillor C. Moretti disclosed an interest
with respect to the approval of the In-Camera minutes dated
TRIBUTE TO FORMER
REGIONAL COUNCILLOR
In commemoration of the recent passing of former Regional Councillor Bud Bonner, a one-minute silence dedicated to his memory was observed.
1. AUDITOR
GENERAL REPORT
PROCUREMENT AUDIT FOLLOW UP (7.0)
Committee
Report Auditor
Report
Ingrid Kutter, Auditor General presented a status report with respect to the January, 2009 Procurement Audit Report recommendations advising that Town staff have implemented most of the agreed actions to address the audit recommendations. The four remaining actions plans are continuing to make progress.
Moved by Councillor L. Kanapathi
Seconded by Councillor E. Shapero
1)
That the Auditor General report
titled “Procurement Audit Follow-up, dated
2) That Town staff continue to implement the remaining 4 action plans, developed in response to the Auditor General recommendations; and,
3) That the Auditor General report back to General Committee on the status of the remaining action plans; and further,
4) That Staff be authorized and directed to do all things necessary to give effect to this resolution.
CARRIED
2. MINUTES
OF THE JANUARY 25, 2010
CANADA DAY
COMMITTEE (16.0)
Moved by Councillor A. Chiu
Seconded by Councillor C. Moretti
1) That the Minutes of the January 25, 2010 Canada Day Committee be received.
CARRIED
3. MARKHAM
JANUARY 25, 2010
(3.19)
Moved by Councillor A. Chiu
Seconded by Councillor C. Moretti
1) That the Minutes of the January 25, 2010 Markham Public Library Board be received.
CARRIED
4. MARKHAM
ANNUAL GENERAL MEETING
JANUARY 25, 2010
(3.19)
Moved by Councillor A. Chiu
Seconded by Councillor C. Moretti
1) That
the Minutes of the January 25, 2010 Markham Public Library Board Annual General
Meeting be received.
CARRIED
5. STAFF
AWARDED CONTRACTS
FOR THE MONTH OF JANUARY (7.12)
The Committee congratulated staff on
the continuing improvements to the reports.
Moved by Deputy Mayor J. Heath
Seconded by Councillor J. Webster
1) That the report entitled “Staff Awarded Contracts for the Month of January 2010” be received; and,
2) That Staff be authorized and directed to do all things necessary to give effect to this resolution.
CARRIED
6. 2010
CELEBRATE MARKHAM
ALLOCATION GRANTS SUB -COMMITTEE
(7.6)
The Committee discussed the timing of a
follow-up report regarding the Unionville Olde Tyme Christmas Parade and the Markham
Santa Claus Parade. A concern was noted that complaints have been received
regarding garbage left on the street following festival days. Discussions
included Zero Waste policies, funding for BIA events in Unionville and Markham,
and Music Festivals at the Bandstand. Committee members were invited to attend the
The Committee requested information on the number of tours in the 2009 Light Tour program, and expressed concern that they had become ward-specific events. Staff provided an information update later in the meeting. Staff advised that the Celebrate Markham Committee is reviewing the questions that have been raised and is preparing a report.
Moved by Councillor D. Horchik
Seconded by Deputy Mayor J. Heath
1) That the Grants Sub-Committee provide a
report or an update to General Committee
on or before May 1, 2010, regarding the Unionville Olde Tyme Christmas Parade.
Moved by Councillor D. Horchik
Seconded by Councillor E. Shapero
1) That the report entitled “2010 Celebrate Markham Grants Allocation by the Grants Sub-Committee” be received; and,
2) That the Grants Sub-Committee recommended 2010 Allocation of Celebrate Markham Grants as outlined in Appendix 1 be approved; and further,
3) That Staff be authorized and directed to do all things necessary to give effect to this resolution.
CARRIED
7. WASTE MANAGEMENT FEE
INCREASE (5.1)
Discussions included coordination of the fee increase with the update of
the Fee By-law, and the fees that apply to recycling bins for resale and rental
situations. Staff advised that there is currently a gap in the policy for these
types of properties, and this will be reviewed.
Moved by Councillor A. Chiu
Seconded by Councillor D. Hamilton
1) That the report entitled “Waste Management Fee Increase” be received; and,
2) That By-law 2002-276, a By-law to impose fees and charges for services or activities provided or done by the Town of Markham, be amended to reflect the new Waste Management fees; and,
3)
That the increases in the Waste
Management fees be effective
4) That notice to the public be provided in accordance with the Procedural By-law, 2001-1; and further,
5) That Staff be authorized and directed to do all things necessary to give effect to this resolution.
CARRIED
8. ANNUAL WATER QUALITY REPORT
(JANUARY – DECEMBER 2009) (5.3)
Jerry Klaus, General Manager of Waterworks responded to questions from the Committee, with respect to samples collected by the Ministry of the Environment, and the terms and scenarios listed in the 5 Year Trending of Water Sampling chart.
Moved by Councillor J. Virgilio
Seconded by Councillor D. Hamilton
1) That the report titled “Annual Water Quality Report (January-December 2009)” as required by Schedule 22 of Ontario Regulation 170/03 enclosed herein be received; and,
2) That the Annual 2009 Regulatory Water Quality Report (Attachment “A”), contains information for the Ministry of the Environment (MOE) on water supply and quality as required by Section 11 of Ontario Regulation 170/03, be received; and,
3) That Council directs staff to post the Annual 2009 Detailed Regulatory Water Quality Report on the Town’s website and that it be made available and provided to residents upon request in hard copy version on or before February 28, 2010; and further,
4) That Staff be authorized and directed to do all things necessary to give effect to this resolution.
CARRIED
IN CAMERA MATTERS
Councillor C. Moretti disclosed an interest
with respect to the approval of the In-Camera minutes dated
Moved by Councillor A. Chiu
Seconded by Councillor D. Horchik
That, in accordance with Section 239 (2) (c) of the Municipal Act, General Committee resolve into an in-camera session to discuss the following confidential matters:
1) A proposed or pending acquisition or disposition of land by the municipality or local board regarding properties ready for tax sale.
2) A litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.
Moved by Councillor A. Chiu
Seconded by Councillor C. Moretti
That the Committee rise from the
in-camera session (
CARRIED
ADJOURNMENT
The General Committee
meeting adjourned at