M I
N U T E S
GENERAL COMMITTEE
2009-01-19
Meeting
No. 02
Finance & Administrative
Issues Community
Services Issues
Chair: Councillor
J. Virgilio Chair:
Councillor
A. Chiu
Chair, Budget Sub-Ctte: Councillor D. Horchik Environment & Sustainability Issues
Chair: IT Sub-Ctte: Reg. Councillor J. Jones Chair: Councillor
E. Shapero
Chair:
Grants Sub-Ctte: Councillor V. Burke Building,
Parks & Construction Issues
Chair: Councillor C. Moretti
Attendance
|
Mayor F. Scarpitti Regional Councillor J. Jones Regional Councillor G. Landon Councillor V. Burke Councillor. E. Shapero Councillor J. Virgilio Councillor C. Moretti Councillor J. Webster Councillor D. Horchik Councillor L. Kanapathi Councillor A. Chiu |
J. Livey, Chief
Administrative Officer C. Conrad, Town
Solicitor A. Taylor,
Commissioner of Corporate Services B. Librecz,
Commissioner of Community & Fires Services S. Andrews,
Director, Asset Management J. Baird,
Commissioner of Development Services S. Chait, Director,
Economic Development R. Booroah, Town
Architect A. Brouwer, Deputy Clerk T. Casale, Senior
Buyer B. Cribbett,
Treasurer F. Rich, Senior Risk
& Business Analyst J. Lustig, Director
of Financial & Client Services V. McGrath, Acting
Manager, Executive Operations A. Moore, Manager,
Purchasing K. Ross, Manager,
Development Finance G. Taylor, Manager,
Community Centre Operations E. Wu, QMS
Controller |
The General Committee convened at the hour of 9:00 a.m. in the Canada
Room with Councillor J. Virgilio in the chair.
Councillor C. Moretti chaired the meeting for building, parks and
construction-related items; Councillor E. Shapero chaired the meeting for environmental
and sustainability-related items; and Councillor A. Chui chaired the meeting
for community services-related items.
DISCLOSURE OF INTEREST
There were no disclosures of pecuniary interest.
1. EAST
MARKHAM COMMUNITY
CENTRE & LIBRARY PROJECT (6.6)
Pres
– Part 1 Pres-
Part 2
D.
Balmer, Associate; and D. Arthurs, Partner, Shore, Tilbe Irwin & Partners
presented an overview of the East Markham Community Centre and Library Project’s
current design concept. The presenters
highlighted design elements intended to integrate the building into the
existing Cornell community, key elements of the library, community centre and
wellness lounge components and possible connections to the Markham Stouffville
Hospital and a future high school site.
The presenters also outlined the LEED initiatives associated with the
building site, operation and construction.
The
presenters indicated that specific design elements, including measures to
ensure “bird friendly” glass, measures to mitigate distractions for competitive
swimmers, signage which discourages bird nesting and naming rights would be
addressed through further design refinements and input from user groups. The Committee discussed and agreed to the
establishment of a sub-committee to review and advise on detailed design
issues.
Moved by
Councillor Webster
Seconded by Mayor Scarpitti
That the
presentation by D. Arthurs, OAA, Partner, and D. Balmer, Associate, Shore Tilbe
Irwin & Partners, entitled “East Markham Community Centre & Library
Project” be received; and
That Council authorizes staff to proceed with
detailed design phase of the project; and
That Council authorize the establishment of a
sub-committee consisting of Councillor Moretti (Chair), Deputy Mayor Heath,
Regional Councillor Landon, Councillor Webster and Mayor Scarpitti (ex-officio)
and staff to review and advise on detailed design issues such as construction
material and colour selection for the East Markham Community Centre and Library
Project; and further,
That Council directs staff to hold a public
information meeting on Thursday February 26, 2009.
CARRIED.
2. QUEST FOR THE BEST (5.7)
Victoria
McGrath, Manager of Executive Operations presented an update of the Green Print
initiative’s “Quest for the Best” and photo contests. “Quest for the Best” solicited the ideas of
local students to make Markham more sustainable and the photo contest
challenged students to represent sustainability in the form of photography in
various categories. V. McGrath indicated
that the Pierre Elliot Trudeau High School was the successful winner of the
“Quest Contest” school category with 713 entries; and the top recommended
individual winner was Stephanie Chandrakumar from St. Vincent de Paul Catholic
School. The top five ideas identified in
the quest included planting more trees, better public transit, enhanced
recycling, more garbage bins in outdoor spaces and the use of renewable energy.
Moved by Mayor
Scarpitti
Seconded by Councillor Kanapathi
That the
presentation by Ms. V. McGrath entitled “Quest for the Best” be received.
CARRIED.
3. MINUTES OF THE
NOVEMBER 24, 2008,
AND DECEMBER 1, 2008
BUDGET SUB-COMMITTEE (7.5)
Moved by Councillor
Chiu
Seconded by Councillor Moretti
That the minutes of the November 24, 2008 and December 1, 2008 Budget Sub-Committee be received.
CARRIED.
4. APPOINTMENTS/RESIGNATIONS
TO ADVISORY COMMITTEES/BOARDS (16.24)
Moved by Councillor Webster
Seconded by Councillor Horchik
That the following motion be considered
in-camera in light of the personal nature of the discussion in accordance with
the provisions of the Municipal Act, 2001, Sec. 239 (2.) (b).
CARRIED.
Markham Train Station Community Centre
That the following appointment of members to the Board for the term ending April 30, 2009 be confirmed (Please see note 1):
Linaire Armstrong
Ken Rudy
Mari Lin Van Zetten
Dorothy Gilbert
Nirmala Persuad-Armstrong
Tim Armstrong
Dianne More, President
Wayne Moss
Elizabeth Plashkes
Theo Rothe
Donna Wigmore
Varley McKay
Art Foundation Board
That the resignations of Nancy Coxford and Brain Ayer from the Varley McKay Art Foundation Board be received with regret and letters of appreciation be forwarded, and;
That Mr. Patrick Carr be appointed to the Varley McKay Art Foundation Board for the term ending June 30, 2009.
Mayor’s Youth Task Force
That York Region District School Board (Markham) Trustee, Mr. Neethan Shan, be appointed to the Mayor's Youth Task Force for the term ending November 30, 2009 (Please see note 2).
Notes
Note 1: Deputy Mayor Jack Heath and Councillor Carolina Moretti were appointed to this Board for the term ending November 30, 2008.
Note 2: Mr. Neethan Shan was originally appointed by the York Region School Board to the Mayor's Youth Task Force for the term ending November 30, 2008.
5. STAFF
AWARDED CONTRACTS
FOR THE MONTHS OF
NOVEMBER AND DECEMBER 2008 (7.12)
Moved by Deputy
Mayor Heath
Seconded by Councillor Burke
That the report entitled “Staff Awarded Contracts for the Months of
November and December 2008” be received.
CARRIED.
6. CANADIAN
SPORTS INSTITUTE OF
ONTARIO STATUS UPDATE (6.1)
This item
was identified in the addendum agenda as an in-camera item as proposed or
pending acquisition or disposition of land by the municipality or local board
in accordance with Section 239 (2) (c) of the Municipal Act, 2001.
7. QUALITY
MANAGEMENT SYSTEM
IMPLEMENTATION PURCHASE
ORDER INCREASE (5.6)
Report
Moved by Councillor
Moretti
Seconded by Deputy Mayor Heath
That the report “Quality Management System Implementation Purchase Order Increase” be received; and,
That approval be granted for Purchase Order D7-00215 to Delcan Corporation be increased by $150,000; and,
That funds for this project be drawn from the 2008 capital budget account 53-5399-8277-005 QMS Implementation; and further,
That Staff be authorized and directed to do all things necessary to give effect to this resolution.
CARRIED.
8. EGG FARMERS
OF ONTARIO (13.12)
Moved by Regional
Councillor Landon
Seconded by Councillor Webster
That the letter from Harry Pelissero, General Manager, Egg Farmers of
Ontario, dated December 22, 2008 be received;
CARRIED.
9. ESTABLISHMENT OF THE
MARKHAM CENTRE
SUB-COMMITTEE (MCS) (16.24)
Moved by Councillor Chiu
Seconded by Councillor Webster
That the report entitled “Establishment of the Markham Centre Sub-Committee (MCS)” be received; and,
That Council endorse the Markham Centre Sub-Committee (MCS) Terms of Reference (attached); and,
That Regional Councillor Tony Wong, Regional Councillor Jim Jones, Councillor Joseph Virgilio, Councillor Dan Horchik and Councillor Alex Chiu, be appointed to the Markham Centre Sub-Committee for the term ending November 30, 2010; and further,
That Staff be authorized and directed to do all things necessary to give effect to this resolution.
CARRIED.
10. GOOD JOBS / GREEN JOBS
NATIONAL CONFERENCE:
MAKING A DOWN PAYMENT
ON THE GREEN ECONOMY (16.23)
Flyer
Moved by Mayor Scarpitti
Seconded by Deputy Mayor Heath
That Council authorize Councillor E. Shapero to
attend the “Good Jobs / Green Jobs National Conference: Making a Down Payment
on the Green Economy” conference, to be held February 4 through 6, 2009 in
Washington, DC and funded from the Economic Development Travel Account
(610-998-5201).
CARRIED.
IN-CAMERA MATTERS
Moved by Councillor Burke
Seconded by Councillor Moretti
That, in accordance with Sections 239 (2) (b), (c) and (f) of the Municipal Act, General Committee resolve into an in-camera session to discuss the following confidential matters:
1) ADVICE THAT IS SUBJECT TO SOLICITOR CLIENT PRIVILEGE REGARDING BIRCHMOUNT ROAD EXTENSION (7.5)
2) A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD REGARDING THE INNOVATION SYNERGY CENTRE (8.2)
3) A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD REGARDING THE CANADIAN SPORTS INSTITUTE OF ONTARIO (6.1)
4)
PERSONAL MATTERS ABOUT AN
IDENTIFIABLE INDIVIDUAL(S), INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES
REGARDING APPOINTMENTS TO TOWN ADVISORY COMMITTEES (16.24)
Moved by Mayor
Scarpitti
Seconded by Councillor
Kanapathi
That Committee rise
from in-camera. (12:10 p.m.)
CARRIED.
ADJOURNMENT
The General Committee adjourned at 12:12 p.m.