M I N U T E S
GENERAL
COMMITTEE
2008-03-17
Meeting No. 7
Finance
& Administrative Issues Community
Services Issues
Chair: Councillor
J. Virgilio Chair:
Councillor
A. Chiu
Chair,
Budget Sub-Ctte: Councillor D.
Horchik Environment & Sustainability Issues
Chair:
IT Sub-Ctte: Reg. Councillor
J. Jones Chair: Councillor
E. Shapero
Chair: Grants Sub-Ctte: Councillor V. Burke
Attendance
|
Mayor F. Scarpitti Regional Councillor J. Jones Regional Councillor T. Wong Regional Councillor G. Landon Councillor V. Burke Councillor C. Moretti Councillor E. Shapero Councillor J. Virgilio Councillor J. Webster |
J. Livey, Chief Administrative Officer C. Conrad, Town Solicitor A. Taylor, Commissioner of Corporate Services J. Baird, Commissioner of Development Services S. Andrews, Director, Asset Management S. Birrell, Town Clerk B. Cribbett, Treasurer A. Brown, Director of Engineering D. Taylor, Acting Director, Strategic Initiatives J. Lustig, Director of Financial and Client Services P. Ingham, General Manager, Operations J. Klaus, General Manager, Waterworks M. Visser, Manager of Strategy, Innovation& Investments L. Wells, Manager, Programs G. Taylor, Manager, Community Centre Operations A. Tang, Manager, Financial Planning J. Tsien, Community Resource Coordinator M. Jones, Supervisor, Contract Administration J. Kee, Committee Clerk |
The General Committee convened at the hour of
DISCLOSURE OF INTEREST
None declared.
1. COUNCIL ISSUES (16.0)
Members
were advised that the following items had been deferred from the
a) Delegations
b) New Business
c) Building and Parks Construction Committee
d) Licensing Hearing Committee
Ms. S. Birrell, Town Clerk gave a brief presentation on each of the items.
Members discussed various issues, including: the use of caution with respect to the two-thirds vote requirement; speakers to be heard only once; and the feasibility of expanding the usage of the planning area sub-committees to deal with local issues.
Following some debate, it was generally agreed that there would be no change to the composition and terms of reference of the Licensing Hearing Committee.
Moved by Councillor J. Webster
Seconded by Regional Councillor G. Landon
That Council Procedural By-law #2001-1 be amended to provide for
delegations to be heard at either at the beginning of the meeting or just prior
to the beginning of the specific item.
CARRIED
Moved by Regional Councillor T. Wong
Seconded by Regional Councillor J. Jones
That Council Procedural By-law #2001-1 be amended to provide that
New/Other Business items will only be for information items, and not action
items.
CARRIED
Moved by Councillor C. Moretti
Seconded by Mayor F. Scarpitti
That the Building and Parks Construction Committee be dissolved; and,
That Council Procedural By-law #2001-1 be amended to include the
mandate of the Building and Parks Construction Committee in the Terms of
Reference for the General Committee mandate; and,
That Council Procedural By-law #2001-1 be further amended to provide
for the appointment of a Chair and Vice-Chair for Building and Parks
Construction issues; and further,
That Councillor C. Moretti be appointed as Chair for the Building and
Parks Construction issues of the General Committee.
CARRIED
Moved by Mayor F. Scarpitti
Seconded by Regional Councillor J. Jones
That the information regarding suggested changes to the composition and
terms of reference of the Licensing Hearing Committee be received.
CARRIED
2. MINUTES OF THE FEBRUARY 11 AND FEBRUARY
25, 2008
GENERAL COMMITTEE (16.0)
Moved by Regional Councillor G. Landon
Seconded by Regional Councillor T. Wong
That the minutes of the February 11 and February 25, 2008 General Committee be received.
CARRIED
3. MINUTES
OF THE JANUARY 7, 2008
RACE RELATIONS COMMITTEE (16.0)
Moved by Regional Councillor G. Landon
Seconded by Regional Councillor T. Wong
That the minutes of the January 7, 2008 Race Relations Committee be received.
CARRIED
4. MINUTES
OF THE JANUARY 9, AND FEBRUARY 13, 2008
MARKHAM PUBLIC ART ADVISORY
COMMITTEE (16.34)
Moved by Regional Councillor G. Landon
Seconded by Regional Councillor T. Wong
That the minutes of the January 9 and February 13, 2008 Markham Public
Art Advisory Committee be received.
CARRIED
5. MINUTES
OF THE JANUARY 28, 2008
MARKHAM PUBLIC LIBRARY BOARD (16.0)
Moved by Regional Councillor G. Landon
Seconded by Regional Councillor T. Wong
That the minutes of the January 28, 2008 Markham Public Library Board
be received.
CARRIED
6. MINUTES
OF THE ANNUAL GENERAL MEETING
MARKHAM PUBLIC LIBRARY BOARD (16.0)
Moved by Regional Councillor G. Landon
Seconded by Regional Councillor T. Wong
That the minutes of the Annual General Meeting of the Markham Public
Library Board be received.
CARRIED
7. MINUTES
OF THE FEBRUARY 15, 2008
BUILDING AND PARKS COMMITTEE
(16.0)
Moved by Regional Councillor G. Landon
Seconded by Regional Councillor T. Wong
That the minutes of the
CARRIED
8. APPOINTMENTS/RESIGNATIONS
TO ADVISORY
BOARDS/COMMITTEES (16.0)
Moved by Regional Councillor G. Landon
Seconded by Regional Councillor T. Wong
That the resignation
of Councillor Alex Chiu from the Markham Theatre Advisory Board be accepted
with regret; and,
That another
Councillor be appointed for the term ending
CARRIED
9. STATUS OF CAPITAL PROJECTS AS OF DECEMBER 31, 2007 (7.5)
Committee queried the following items, and staff was requested to provide additional information by email memorandum:
Project 4785 – Event
Signs
Project
Project 5243 –
Tannery Pond Signage
Project 7367 – Signs
Project 3753 –
Sidewalk on
Moved by
Councillor V. Burke
Seconded by
Councillor E. Shapero
That
the report dated
That $6.91M from closed capital projects be transferred to the sources of funding as listed on Exhibit A entitled “Summary of Closed Capital Projects by Account”; and,
That projects listed on Exhibit B entitled “Summary of Completed Open Capital Projects Pending Payment of Final Invoices” be closed upon payment of final invoices and any outstanding amount returned to/from the original sources of funding; and further,
That staff be authorized and directed to do all things necessary to give effect to this resolution.
CARRIED
10. 2007
REVIEW OF OPERATIONS (7.4)
Report Appendices
Moved by Regional Councillor G. Landon
Seconded by Regional Councillor T. Wong
That the report dated
That the final 2007 Operating Surpluses for the Town of
CARRIED
11. 2007 INVESTMENT PERFORMANCE REVIEW (7.0)
Moved by Regional Councillor G. Landon
Seconded by Regional Councillor T. Wong
That
the report dated
CARRIED
12. STAFF AWARDED CONTRACTS FOR THE MONTH OF
JANUARY 2008 (7.4)
Moved by Regional Councillor G. Landon
Seconded by Regional Councillor T. Wong
That the report entitled “Staff Awarded Contracts for the Month of
January 2008” be received.
CARRIED
13. AWARD
OF CONTRACT #011-S-08 LABORATORY
SAMPLING ANALYSIS (7.9)
Moved by Regional Councillor G. Landon
Seconded by Regional Councillor T. Wong
That the report entitled “Award of Contract #011-S-08 Laboratory
Sampling Analysis” be received; and,
That the contract for #011-S-08 Laboratory Sampling Analysis be awarded
to the preferred supplier York Regional Laboratory in the estimated contract
value of $534,477.00 exclusive of GST for a period of three (3) years; and,
That the tender process be waived in accordance with Purchasing Bylaw
2004-341, Part 11, Section 7(1)h which states “where it is necessary or in the
best interest of the Town to acquire non-standard items or Professional
Services from a preferred supplier”; and,
That funds for this contract for the 2008 period be drawn from the 2008
Operating Budget Accounts as listed under financial considerations in the
estimated amount of $178,159.00 exclusive of GST; and,
That the following 2009-2010 estimated amounts be provided for within
the respective years budget submission for the Waterworks Department:
- 2009 $178,159.00
- 2010 $178,159.00
And further, that staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
14. AWARD
OF TENDER #012-T-08 FLOOD STORAGE
IMPROVEMENTS HIGHWAY 7 AND
WOODBINE AVENUE (7.9)
Committee expressed concern that there is significant wildlife in the
south-west corner of the subject area that will be impacted, and it was
suggested that staff contact the Toronto Wildlife Centre to schedule a meeting
to discuss the mitigation of these concerns.
Moved by Mayor F. Scarpitti
Seconded by Councillor E. Shapero
That the report entitled “Award of Tender #012-T-08 Flood Storage Improvements Highway 7 and Woodbine Avenue” be received and;
That the contract for Tender #012-T-08 Flood Storage Improvements Highway 7 and Woodbine Avenue be awarded to the lowest price qualified bidder, Lakeside Contracting Company Limited in the amount of $412,184.68 exclusive of GST; and,
That
a contingency amount of $49,500.00 exclusive of GST be established to cover any
additional construction costs and that the Director of
That a contingency amount of $8,500.00 exclusive
of GST be established to cover any design consultation required during
construction of the project and that the Director of
That staff be authorized to retain a qualified geotechnical consulting firm in accordance with the Town’s purchasing bylaw to provide geotechnical and materials testing services during construction for an upset limit not to exceed $20,000.00 exclusive of GST; and,
That the Capital Budget account # 83-5350-5212-005 be amended to $648,662.40 funded cooperatively through a Developer contribution of $145,000.00, the Region of York contributing $251,831.20 and Town contribution of $251,831.20. The Town’s proportionate share is funded from existing pre-DCA reserve $27,500.00 and transfers of $51,831.20 from capital account 83-5350-6777-005 and $172,500.00 from 83-6150-8377-005 respectively; and,
That staff be authorized to front end the Region of York’s proportionate share of $251,831.20 until all costs are finalized. Front end costs will be funded through a transfer from capital account 83-6150-8377-005; and,
That upon payment of all invoices, any remaining funds be returned to the original funding source; and,
That Staff be authorized and directed to do all things necessary to give effect to this resolution; and further,
That staff be requested to arrange a meeting with the
CARRIED
15. CLICK WITH MARKHAM – BUILDING MARKHAM’S
FUTURE TOGETHER - COUNCIL’S STRATEGIC
AREAS OF FOCUS (12.0)
Mr. Don Taylor, Acting Director, Strategic Initiatives, gave a
presentation on the results of the Click With Markham program.
It was requested that all references to the “Click With Markham”
initiative include the words: “Building Markham’s Future Together”.
In addition, Corporate Communications staff were directed to develop a
user-friendly public document that would include the issue statement, action
plans and phasing targets for each of the six strategic areas of focus, and
such document be made available in community centres, libraries and on the
Town’s website.
Committee expressed its appreciation to all staff and Members of Council who had been involved in this exciting public engagement program.
Members of Committee were asked to review the document carefully, and
if any changes or additions are required, they are to be forwarded to Mr. Don
Taylor, Acting Director, Strategic Initiatives, for incorporation into the
final document. Any changes will be highlighted
at the Council Meeting scheduled for
**Moved by Mayor F. Scarpitti
Seconded by Councillor C. Moretti
That the report entitled “Click With Markham – Council’s Strategic Areas of Focus” be received; and,
That Council approve the six strategic areas of focus: Growth Management, Transportation/Transit, Environment, Municipal Services, Parks, Recreation, Culture & Library Master Plan/Public Safety, and Diversity; and,
That Council approve the corresponding issue statement, action plans and phasing targets for each of the six strategic areas of focus; and,
That Staff be authorized and directed to do all things necessary to give effect to this resolution; and,
That all references to the “Click With
That Corporate Communications staff be
directed to develop a user-friendly public document that would include the
issue statement, action plans and phasing targets for each of the six strategic
areas of focus, and such document be made available in all community centres,
libraries and on the Town’s website.
CARRIED
**Amended by Council at its meeting on
“That the memo dated March 25,
2008 from Acting Director of Strategic Initiatives outlining the revisions to
Appendix 1 – Building Markham’s Future Together, be received; and,”
That the following revisions be incorporated into Appendix 1 - Building Markham's Future Together:
In the Environment Section
· The issue statement (p. 19) to be revised to read as follows:
"Globally,
human activity is significantly impacting and altering the natural environment,
affecting our air, land, water and habitat and therefore impacting
In the Diversity Section
· Paragraph 1(b) under Action Plans (p.46) – “and promotion” should be added after the word “recruitment”.
· Paragraph 5 under Action Plans (p.47) – in line 1, the word “residents” should replace “constituents” and any other place where that happens.
In the Transportation/Transit Section (p.12), Action Plan, Paragraph 1
To be revised to read as follows:
"1. Work in partnership with the Region and other levels of Government, including Metrolinx, GO Transit, Toronto and various stakeholders to develop a vision, implementation strategy, funding model and service delivery that establishes an improved and integrated GTA transit system and road network. We will also need to address road network improvements; including 400 series highways, local and regional roads."
In the Transportation/Transit Section (p.12), Action Plan, Paragraph 2
To be revised to read as follows:
"2. Develop Rapid transit options, including but not limited to, Yonge subway extension up to Highway 7, Viva and/or GO "Centre to Centre" service, high order transit corridors within Markham, improved GO service levels on the Stouffville, Richmond Hill and Havelock Lines and services along the 407, supported by sufficient local transit service."
In the Transportation/Transit Section (p.12), What can “you” expect from us?
Add an additional row as follows:
"Finalize inter-regional
transit hubs at the
In the Transportation/Transit Section (p.13), Action Plan 1
To be revised to read as follows:
"Action Plan: 1 Work in partnership with the Region and other levels of Government, including Metrolinx, GO Transit, Toronto and various stakeholders to develop a vision, implementation strategy, funding model and service delivery that establishes an improved and integrated GTA transit system and road network. We will also need to address road network improvements; including 400 series highways, local and regional roads."
In the Transportation/Transit Section (p.15), Action Plan 2, Paragraph 1 What are the high level planning and tactical activities required in order for this action item to succeed?, Bullet 2
To be revised to read as follows:
· "Town
needs to participate to ensure
In the Transportation/Transit Section (p.15), Action Plan 2, Paragraph 2 What are the milestone performance measurements over the next 4 years?
Add an additional bullet as follows:
· "Inter-regional
transit hub at
16. AWARD OF REQUEST FOR PROPOSAL 172-R-07
SUPPLY AND DELIVERY OF SOFT DRINKS AND
RELATED EQUIPMENT (7.9)
Members were
advised that at the
“That the following motion be referred back to staff in order to allow staff to review the issue regarding the inclusion of healthy beverage choices in vending machines; and, that staff report back to the next General Committee to be held on March 17, 2008:
A copy of the
original report dated
Committee discussed the following matters:
·
expressed concern with Town’s receipt of commission on soft drinks
sales; suggest staff examine and bring forward options on the use of commission
on soft drinks
·
suggestion that contract only be extended on condition of a phase out of
soft drinks
·
concern regarding option to extend contract after 3 years
·
environmental concerns; cost for additional deliveries
·
residents should have option to choose; individual rights
·
importance of healthy drink products
·
concerns with obesity
·
suggestion that warnings be placed on vending machines regarding the
consumption of highly sugared drinks/products
·
importance of solid, factual evidence regarding highly sugared soft
drinks
Following a lengthy discussion, Committee directed that the matter be
deferred. Members were advised that
staff will report back at a later time with some alternatives in response to
the concerns expressed this date. In the
meantime, the current contract will be extended.
Moved by Councillor E. Shapero
Seconded by Regional Councillor J. Jones
That
consideration of the following recommendation be deferred:
That the report entitled “Award of Request for Proposal 172-R-07 Supply
and Delivery of Soft Drinks and Related Equipment” be received;
And that request for proposal 172-R-07 for the Supply and Delivery of
Soft Drinks and Related Equipment be awarded to the highest ranked bidder, Coca
Cola Bottling Company for a term of three (3) years with an option to extend
for an additional two (2) years based upon the mutual agreement of both parties
and with conditions that provide financial return as per Attachment “A”;
And that the Manager of Purchasing and Commission Lead, Community and
Fire Services in consultation with the Town Solicitor be authorized to approve
the final terms and conditions of the agreement;
And that the Commission Lead, Community and Fire Services and
Commissioner of Corporate Services be authorized to exercise the option to
extend the contract for an additional two (2) years upon expiry of the third
year provided that both organization are satisfied with past performance;
And that the $35,000.00 annual beverage exclusivity fund and the one
time $50,000.00 signing bonus be credited to the Partnership Revenue Account
795 797 9394 as outlined in Attachment “A”. The $50,000 signing bonus
will then be transferred to account 087 2800 200 Life Cycle & Capital
Reserve Fund."
CARRIED
17. DEVELOPMENT
CHARGE DEFERRAL AGREEMENT AND
ASSUMPTION H & W
DEVELOPMENT CORP. (7.11)
Ms. B. Cribbett, Treasurer, provided background information on the
report, noting that the lack of servicing allocation for these lands has not
changed, and that staff is recommending that the deferral agreement be assigned
to H & W Development Corporation.
Moved by Regional Councillor J. Jones
Seconded by Councillor C. Moretti
That the report entitled “Development Charge Deferral Agreement and
Assumption – H & W Development Corp.” be received; and,
That the Town consent to an assignment of the Development Charges
Deferral Agreement executed by 2015776 Ontario Inc. (Liberty Developments) in
favor of its successor in title, H & W Development Corp.; and,
That the Mayor and Clerk be authorized and directed to execute and
assignment in a form satisfactory to the Town Solicitor; and further,
That staff be authorized and directed to do all things necessary to
give effect to this resolution.
CARRIED
18. RECREATION SERVICES WINTER UPDATE (6.5)
Moved by Councillor J. Webster
Seconded by Councillor C. Moretti
That the presentation entitled
“Recreation Services Winter Update” by Ms. L. Wells, Manager, Programs be
deferred.
CARRIED
19. CONCRETE FENCE REPLACEMENT PROGRAM UPDATE (2.19)
Moved by Councillor C. Moretti
Seconded by Regional Councillor T. Wong
That the report entitled “Concrete Fence Replacement Program – Update”
be deferred.
CARRIED
20. ANNUAL
REGULATORY WATER QUALITY SUMMARY
REPORT TO COUNCIL (5.3)
Members were advised that at the
At the February 25, 2008 General Committee meeting, further discussion
of this report was deferred to the March 17, 2008 General Committee meeting in
order to afford members of Committee with additional opportunities for
questions. There were no additional
questions.
Moved by Councillor J. Webster
Seconded by Regional Councillor J. Jones
That the information be received.
CARRIED
21. REVIEW
OF THE PROVISION OF WASHROOM FACILITIES IN
THE UNIONVILLE MAIN STREET AND
OTHER TOURIST AREAS (3.0)
Moved by Regional Councillor J. Jones
Seconded by Councillor V. Burke
That the report titled “Review of the
Provision of Washroom Facilities in the Unionville Main Street Area and other
Tourist Areas” dated February 29, 2008 be received; and,
That Council authorizes staff to review for
the provision of washroom facilities in the Unionville Main Street Business
Area; and,
That Council authorizes staff to retain the
services of a consultant to assist staff in the development of a general policy
on the provision of washroom facilities and other public services to support
tourist areas of the Town; and,
That funding in the amount of $15,000 for the
consultant services be obtained from the 2008 Capital Account,
056-5399-8477-005 New Public Washroom Feasibility Plan (budget of $100,000);
and further,
That staff be authorized and directed to do
all things necessary to give effect to this resolution.
CARRIED
22. YOUTH SERVICES UPDATE (16.21)
Report Appendix
1.1 Appendix
1.2 Appendix
2.1 Appendix
2.2 Appendix
3.1
Moved by Councillor J. Webster
Seconded by Councillor C. Moretti
That
the report entitled “Youth Services Update” be deferred.
CARRIED
23. CITY
OF WOODSTOCK
TAXATION MATTERS (13.5.2)
Moved by Regional Councillor G. Landon
Seconded by Councillor V. Burke
That the letter dated February 19, 2008 from the City of Woodstock
containing a resolution requesting the Province of Ontario to eliminate tax
capping and replace it with an equitable system based on current values
assessments be received.
CARRIED
24. CITY
OF VAUGHAN
TAX-FREE MUNICIPAL BONDS (13.5.2)
Moved by Regional Councillor G. Landon
Seconded by Councillor V. Burke
That the letter dated February 15, 2008 from the City of Vaughan
containing a resolution endorsing the proposal by Senator Jerry Grafstein, who
be granted the authority to issue tax-free bonds for the purpose of financing
capital infrastructure projects on behalf of Canadian municipalities who choose
to avail themselves of this option be received.
CARRIED
25. MINISTER
OF TRANSPORT, INFRASTRUCTURE AND
COMMUNITIES (13.2.1)
Members were advised that a copy of the Building
Canada: Modern Infrastructure for a Strong Canada was available for
viewing in the Clerk’s Department.
Moved by Regional Councillor G. Landon
Seconded by Councillor V. Burke
That the letter from the Minister of Transport, Infrastructure and
Communities dated February 25, 2008 responding to the Town of Markham’s support
for the City of Waterloo’s proposal to the Government of Ontario regarding
provincial sales tax (PST) exemptions for Ontario Municipalities be received.
CARRIED
26. SUMMARY OF 2007 REMUNERATION AND EXPENSES
FOR COUNCILLORS AND APPOINTEES
TO BOARDS (7.0)
Moved by Councillor E.
Shapero
Seconded by Regional
Councillor J. Jones
That Council receive for
information the
That staff be authorized and
directed to do all things necessary to give effect to this resolution.
CARRIED
27. APPOINTMENTS TO ADVISORY COMMITTEES (16.0)
Moved by Councillor C. Moretti
Seconded by Regional Councillor J. Jones
That Ann Laxton be appointed
to the Stiver Mill Preservation Committee.
CARRIED
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Moved by Councillor C. Moretti
Seconded by Councillor J.
Webster
That the Committee resolve
in-camera to discuss a confidential property matter regarding the conveyance of
land to the Logos Baptist Church (Milliken), and a confidential legal matter
regarding Centennial Community Centre. (
CARRIED
Moved by Councillor V. Burke
Seconded by Councillor E.
Shapero
That the Committee rise. (
CARRIED
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ADJOURNMENT
The General Committee recessed
at